Top 155 Accounts payable Jobs in Vista Ca

Staff Accountant/Payroll Specialist
West Harbor Healthcare LLC. —Carlsbad, CA
- $65,000 - $100,000 a year
- Full-time
- 5 years
- Bachelor of Science
- Mid-level
- Health insurance
- 401(k) matching
Quick Apply
8d
Accounts Payable Specialist
Muhlhauser Steel, Inc. —Murrieta, CA
- $25 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Controller
New Haven Youth —Vista, CA
- $100,000 - $120,000 a year
- Full-time
- CPA
- Bachelor of Science
- Office
Quick Apply
9d
Accounts Payable Specialist
AppleOne —Murrieta, CA
- $28 - $32 an hour
- Mid-level
- Office
- Organizational skills
- Dental insurance
- 401(k)
Quick Apply
Accounting-Union Payroll specialist
Elicc Americas corporation —Poway, CA
- $26 - $27 an hour
- Full-time
- Spanish
- OSHA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Accountant
Nittobo America Inc. —Murrieta, CA
- $75,000 - $80,000 a year
- Full-time
- Inventory management
- 5 years
- Mid-level
- Wellness program
- Paid holidays
Quick Apply
Automotive Business Office Manager
Pedder Auto Group —Murrieta, CA
- $95,000 - $120,000 a year
- Full-time
- Dealership
- 5 years
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Payroll Specialist
Casa de las Campanas —San Diego, CA
- $24 - $26 an hour
- Full-time
- Spanish
- English
- Mid-level
- 403(b) matching
- Paid holidays
Accounts Payable/ AR
Del Amo Motorsports —Vista, CA
- $23 - $25 an hour
- Full-time
- Microsoft Outlook
- Dealership
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Bookkeeper
Prime Plastic Products, Inc. —Vista, CA
- From $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- 401(k)
Quick Apply
9d
Bookkeeper
Boyce's Roofing & Repair —Vista, CA
- $25 - $32 an hour
- Full-time
- Office
- QuickBooks
- Front desk
- Health insurance
- 401(k)
Quick Apply
6d
Temporary- Accounts Payable Clerk
Palomar Health —San Marcos, CA
- Temporary
- Hospital
- Computer literacy
- English
Quick Apply
Senior Bookkeeper
Stout Bookkeeping —Carlsbad, CA
- $30 - $40 an hour
- Part-time
- Hybrid work
- Mid-level
- Bachelor's degree
- QuickBooks
Quick Apply
Payroll Clerk
Costco Wholesale Corporation —Vista, CA
- OSHA
- Entry level
- AD&D insurance
- Employee stock purchase plan
Part Time Accountant/Property Manager
Diamond Development —Carlsbad, CA
- From $40 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Mid-level
- Office
- Paid time off
- Flexible schedule
Quick Apply
Accounts Payable Specialist
TrueCare —San Marcos, CA
- $25.30 - $35.42 an hour
- Full-time
- Research
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
AP/AR Specialist
Cal-a-Vie Health Spa —Vista, CA
- $26 - $28 an hour
- Overtime
- 5 years
- Word processing
- High school diploma or GED
Quick Apply
Accounting
YANCHEWSKI & WARDELL ENTERPRISE INC —Vista, CA
- $75,000 - $100,000 a year
- Full-time
- 7 years
- CPA
- Office
- Dental insurance
- Vision insurance
Quick Apply
Staff Accountant
SWARCO McCain, Inc —Vista, CA
- $32 - $35 an hour
- Full-time
- Background check
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Account Payable Coordinator-Full Time
Omni Hotels & Resorts —Carlsbad, CA
- Full-time
- Customer service
- Office
- Windows
Quick Apply
3d

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Staff Accountant/Payroll Specialist

West Harbor Healthcare LLC. -
Carlsbad, CA

Quick Apply

Job Details

Full-time
$65,000 - $100,000 a year
8 days ago

Benefits

Health insurance
401(k) matching

Qualifications

Sage
Confidential information handling
Payroll management
Bachelor's degree
Attention to detail
GAAP

Full Job Description

Position Summary

The Staff Accountant/Payroll Specialist is a highly trusted, detail-oriented role responsible for supporting the accounting department, with special focus on accounts payable and payroll administration. This position requires strong technical expertise, discretion in handling confidential information, and the ability to manage recurring deadlines across multiple systems.

This role plays a critical part in maintaining compliance with California and federal laws, wage and hour laws, payroll tax requirements, benefits regulations, and reporting obligations.

Essential Duties & Responsibilities

Accounts Payable / Vendor Management

Upload and route vendor invoices through AP software for approval and processing.
Assign accurate GL and department codes to invoices in the AP software.
Manually enter vendor invoices into Sage Intacct, including utilities, legal, and miscellaneous invoices not processed through AP software.
Prepare and process weekly Accounts Payable payment runs in a timely and accurate manner.
Prepare and file annual 1099-NEC/1099-MISC forms and related reporting.
Reconcile AP subledger to General Ledger monthly and resolve variances.
Review and process vendor statements and resolve discrepancies.
Maintain vendor master file, including W-9 collection and 1099 setup.
Maintain organized records in accordance with retention and audit requirements.

Corporate Credit Card Administration

Assign proper GL and department codes to credit card transactions for all buildings.
Monitor receipt uploads and follow up with cardholders to ensure policy compliance.
Support reconciliation and internal controls related to corporate card usage.

Employee Expense Reimbursements

Review and process employee expense reimbursements in compliance with company policy and California reimbursement requirements.
Ensure expenses are properly documented, approved, and coded prior to payment.

Payroll Administration & Compliance

Calculate and prepare final paychecks and manual payroll checks in compliance with California wage and hour laws, including final pay requirements.
Process and respond to EDD forms, including Disability Insurance (DI), Paid Family Leave (PFL), Unemployment Insurance (UI) claims, and EDD audit requests.
Process and submit garnishments and child support orders through Paycor in accordance with legal timelines.
Respond to Verification of Employment (VOE) requests in a timely manner.
Prepare and submit monthly Bureau of Labor Statistics (BLS) reports, as required.
Prepare, review, and file annual EEO-1 and California Pay Data Reports.
Respond to payroll tax notices and coordinate resolution with Paycor and applicable agencies.
Learn and utilize Paycor reporting modules to support payroll, compliance, and audit reporting needs.
Prepare employee documentation and reports in response to subpoenas and legal requests, maintaining confidentiality and accuracy.

Accounting Support

Support monthly, quarterly, and annual financial closing activities.
Support financial audits and prepare audit schedules related to AP, payroll, and liabilities.
Analyze AP and payroll accounts for unusual variances and report findings.
Perform bank reconciliations (or assist as needed).

Monitor and maintain internal controls over AP and payroll processes.

Identify and recommend process improvements and automation opportunities (especially in Sage Intacct and Paycor).
Serve as backup for other accounting functions during staff absences.

Office & Purchasing Support

Place office and operational supply orders through Amazon and approved vendors.
Support cost-effective purchasing practices.
Perform other duties and support projects as required.

Qualifications

Minimum 5 years of experience in accounts payable, payroll administration, benefits administration, or accounting support.
Strong knowledge of California payroll, benefits, and compliance requirements.
Experience with Sage Intacct, Ottimate, Ramp, and Paycor preferred but not required.
Solid understanding of GL coding, payroll processing, benefits reconciliation, and regulatory reporting.
Proficiency in Microsoft Excel and standard office software.
Exceptional attention to detail and ability to meet strict deadlines.
Ability to handle confidential employee and financial information with discretion.
AA, BA/BS in Accountancy preferred.

Physical & Work Requirements

Ability to sit for extended periods and work at a computer.
Ability to occasionally lift up to 25 pounds.
Regular attendance is required.

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other status protected by applicable law.

California Applicant Privacy Notice

Applicants are advised that personal information will be collected and processed in accordance with the California Consumer Privacy Act (CCPA) and applicable privacy laws.

Pay: $65,000.00 - $100,000.00 per year

Benefits:

401(k) matching
Health insurance

Work Location: In person

Quick Apply

Refine Your Search

accounts payable jobs in vista ca

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