Job Purpose & Position Overview
The Warehouse Supply & Inventory Lead is responsible for overseeing supply chain and inventory operations within the hospital. This role supports the Supply Chain Service teams by performing essential supply management and physical inventory tasks. The position ensures efficient and effective departmental operations to meet the supply needs of all hospital departments and programs. The role also involves guiding daily activities, coordinating tasks, and serving as a point of support and direction for team members to ensure workflow consistency and high performance.
Specific Job Duties/Responsibilities
- Demonstrate and promote WCHS’s core mission, vision, and values across all operations.
- Uphold and model the department’s mission in daily responsibilities and team interactions.
- Coordinate and oversee the receipt, storage, and distribution of supplies and equipment, ensuring timely and accurate processing.
- Serve as a primary point of contact for daily supply chain operations; collaborate closely with staff to prioritize and delegate tasks as needed to meet operational demands.
- Organize and execute the pickup and delivery of USPS mail and other courier services, including to and from offsite locations.
- Oversee the receiving process for freight and packages, ensuring proper logging, documentation, and timely delivery to appropriate departments or programs.
- Manage order fulfillment and distribution for all departments, including coordinating logistics for offsite deliveries.
- Investigate and resolve discrepancies in shipments, including incorrect quantities, substitutions, duplications, or pricing issues; escalate complex issues as needed.
- Ensure all incoming packages are logged accurately and delivered promptly, with appropriate proof of delivery obtained.
- Monitor inventory levels and maintain optimal stock status in the warehouse, anticipating departmental needs and preventing shortages.
- Communicate with vendors to request price quotes and product availability for procurement purposes.
- Prepare purchase orders based on approved quotes and coordinate follow-up with vendors regarding shipping timelines.
- Oversee the receiving and proper storage of supplies and equipment, ensuring accurate documentation in inventory systems.
- Act as a subject matter expert in Meditech inventory software; provide guidance and informal training to team members as needed.
- Lead and participate in regular supply and physical inventory counts to ensure inventory accuracy.
- Operate utility carts, two-wheel carts, and pallet jacks safely and effectively to handle heavy or bulky items.
- Identify opportunities to improve and streamline warehouse operations and implement approved changes to enhance efficiency.
- Track and meet established performance metrics and goals as outlined by WCHS management.
- Ensure timely completion of all mandatory trainings assigned by WCHS management.
- Occasional evening and weekend hours may be required as facility and job duties demand.
- Other duties as assigned.
Required Qualifications/Skills
- High school diploma or GED required; additional training or certification in supply chain, logistics, or inventory management preferred.
- Must have a valid driver’s license and be insurable under the Winnebago Tribe of Nebraska’s insurance program.
- Prior experience in a warehouse, materials management, or supply chain environment preferred. Familiarity with supply stock rotation, expiration tracking, and use of SDS/MSDS documentation is beneficial.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and able to use supply management and budgeting software to track and report data.
- Practices safe working habits, follows all safety precautions, and uses protective clothing or gear (e.g., masks, gowns, gloves, goggles, safety shoes) as required.
- Demonstrates reliability and accountability through consistent attendance and meeting deadlines.
- Maintains a professional and positive attitude, delivering excellent customer service to coworkers, vendors, and partners.
- Possesses strong organizational and problem-solving skills with high attention to detail.
- Works collaboratively as a team member and informal leader, supporting colleagues and promoting a positive workplace culture.
- Adapts to changing priorities, ensures compliance with all policies and quality standards, and proactively seeks ways to improve processes.
- Self-motivated and dependable, with the ability to work independently and cross-train in related functions.
- Must successfully complete all employment requirements, including background check, drug screening, and health clearance.
Language Requirements:
- Must possess the ability to read, write, and speak the English language fluently.
- Must be able to continually and effectively employ professional verbal and written communications skills.
Training Requirements:
- Must attend all department meetings and other training courses as directed by Hospital Controller.
Physical Requirements:
- Ability to stand and walk for extended periods (typically 5–7 hours per day) while performing warehouse and inventory duties.
- Frequent bending, crouching, stooping, reaching, pushing, pulling, and lifting throughout the workday.
- Regularly lifts and carries up to 40 pounds; mechanical assistance or team lifting is required for heavier items.
- Capable of safely pushing or pulling supply carts exceeding 50 pounds.
- Able to perform repetitive motions and maneuver in confined areas such as shelving aisles and storage rooms.
- Occasional exposure to variable indoor and outdoor temperatures based on task and location.
- Must wear appropriate personal protective equipment (PPE) as required (e.g., gloves, safety footwear, masks, or gowns).
- Required to follow safe lifting techniques and use proper material-handling equipment to prevent injury.
Mental Requirements:
- Reading, writing, calculating
- Above average social interaction skills
- Reasoning/Analysis
- Works with minimal to no supervision
Language Requirements:
- Must possess the ability to read, write, and speak the English language fluently.
- Must be able to continually and effectively employ professional verbal and written communications skills.
Certificates, Licenses & Registrations:
- All applicants will comply with 45 CFR 1301, Subpart D, Section 1301.31, C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and to comply with PL 101-630 and PL 101-637 regarding criminal records check.
WCHS is an equal opportunity employer. Employment practices are free of discrimination. As provided by Federal Law, all qualified Native American applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, genetic information, disability or any other reason prohibited by law in provision of employment opportunities and benefits.
Please note the position description duties, responsibilities, and activities may change at any time with or without notice.
WCHS is an equal opportunity employer.
All applicants must comply with 45 CFR 1301, Subpart D, Section 1301.31 C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and comply with PL 101-630 and PL 101-637 regarding criminal records check. As provided by Federal Law, all qualified Native American and Veteran applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, gender, gender orientation/identity, national origin, age, marital status, veteran status, genetic information, disability or any other reason prohibited by law in provision of employment opportunities and benefits. WCHS participates in E-Verify.
