Position Summary
The Assistant Director of Finance serves as a strategic business partner responsible for supporting the financial health and operational success of the Club. This position assists in directing all accounting and financial operations while ensuring accurate financial reporting, sound internal controls, regulatory compliance, and exceptional service to internal and external stakeholders.
Working closely with the Director of Finance, the Assistant Director of Finance provides leadership to the accounting team, drives process improvements, supports budgeting and forecasting efforts, and delivers timely financial analysis that enables informed business decisions. This position also serves as the Director of Finance's primary backup and helps foster a culture of accountability, continuous improvement, and operational excellence.
Position Title: Assistant Director of Finance
Department: Accounting & Administration
Department Number: 110 Reports To: Director of Finance / President & General Manager
FLSA Status: Exempt
Essential Functions
The essential functions include, but are not limited to:
Financial Leadership
- Assist in the daily leadership and management of all accounting and finance operations.
- Supervise accounting team members, including Accounts Payable, Accounts Receivable, Payroll, General Ledger, and other finance personnel.
- Serve as acting finance leader in the absence of the Director of Finance.
- Promote collaboration and professional development within the Finance team.
Financial Reporting & Analysis
- Prepare and review accurate daily, weekly, monthly, quarterly, and annual financial reports.
- Assist with month-end and year-end close processes.
- Analyze financial performance and identify trends, risks, and opportunities.
- Support labor reporting, cost reporting, financial statements, and operational metrics.
- Assist leadership with financial modeling, forecasting, and strategic analysis.
Budgeting & Forecasting
- Assist with the preparation and monitoring of annual operating and capital budgets.
- Monitor departmental spending and budget variances.
- Participate in cash flow forecasting and working capital management.
- Recommend opportunities to improve profitability and operational efficiency.
Internal Controls & Compliance
- Ensure adherence to Generally Accepted Accounting Principles (GAAP).
- Maintain strong internal controls to safeguard Club assets.
- Assist with development and enforcement of financial policies and Standard Operating Procedures.
- Support all internal and external audits.
- Ensure compliance with federal, state, and local tax requirements.
Operational Support
- Partner with department leaders to provide financial guidance and operational support.
- Research and resolve financial issues promptly.
- Maintain relationships with banking partners, auditors, vendors, and other financial service providers.
- Support implementation and optimization of financial systems and reporting tools.
- Identify opportunities to streamline accounting processes and improve efficiencies.
Leadership & Culture
- Demonstrate Bluejack's core values by fostering a culture of Dependability, Integrity, Empowerment, Respect, and Exceptional Service.
- Build positive relationships with associates, members, guests, vendors, and leadership.
- Mentor and develop accounting team members through coaching, feedback, and accountability.
- Promote cross-functional communication and teamwork throughout the organization.
- Perform other duties as assigned.
Minimum Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, or related field required.
- CPA or CPA candidate preferred.
- Minimum of 5 years of progressive accounting or finance experience.
- Minimum of 2 years of supervisory or management experience preferred.
- Hospitality, resort, club, hotel, or real estate development experience preferred.
- Strong understanding of GAAP, internal controls, budgeting, forecasting, and financial reporting.
- Experience managing month-end close and financial statement preparation.
- Advanced Microsoft Excel and Microsoft Office proficiency.
- Experience with ERP or hospitality accounting systems preferred.
Knowledge, Skills & Abilities
- Strong analytical and financial management skills.
- Ability to interpret financial data and communicate recommendations to operational leaders.
- Excellent organizational and project management abilities.
- Exceptional written and verbal communication skills.
- Strong attention to detail and commitment to accuracy.
- Ability to manage multiple priorities in a fast-paced hospitality environment.
- Demonstrated leadership and coaching skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Customer-focused mindset with excellent interpersonal skills.
- Strong business acumen and strategic thinking abilities.
Work Schedule
This is a full-time exempt position. Schedule flexibility is required and may include evenings, weekends, and holidays as business needs dictate.
Physical Requirements
Lifting/Pushing/Pulling/Carrying
- Regular walking, standing, sitting, bending, reaching, and occasional lifting.
- Ability to lift and carry up to 25 pounds.
Physical Activity
- Frequent sitting while performing computer-based work.
- Occasional bending, kneeling, walking throughout the Club and administrative offices.
- Ability to move between departments and facilities as needed.
Success Measures
Success in this role is demonstrated by:
- Accurate and timely financial reporting.
- Successful completion of month-end close within established deadlines.
- Strong internal controls and audit results.
- Effective budget management and forecasting accuracy.
- High levels of service provided to operational leaders.
- Continuous improvement of accounting processes.
- Development and engagement of Finance team members.
- Consistent demonstration of Bluejack's cultural values.
ACKNOWLEDGMENT:
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
