ESSENTIAL JOB FUNCTIONS
Prints allocation for various taxes, fees, and other funds for distribution to County, schools, fire departments, and other entities and ensure accuracy prior to funds distribution.
Transfers funds paid in error from tax accounts to correct account(s).
Processes daily deposits after accounts are balanced from all workstations and ensure collection reports balance with deposits.
Completes daily, monthly and annual collections reports.
Completes Dealer Add Notices by researching name, vehicle VIN, license plate number before delinquent tax notices are mailed.
Notifies auditors of errors discovered and corrected.
Enters license plate and drivers’ license information into the South Carolina Department of Motor Vehicles website for suspensions of unpaid taxes, issue clearances to remove suspensions and or fee waivers when applicable.
Monitors bad check process. Process unpaid tax notices due to check payment being returned for NSF, stop payment, etc. by bank. Notifies taxpayer by certified mail of new balance including NSF charge. Suspends tag & license with the South Carolina Department of Motor Vehicles as required. Clearing suspensions once taxes have been paid.
Processes refunds: writes refund checks for taxes due to high mileage, 6 to 4 refunds, value lowered, homestead, etc. Mail checks to address provided once the information has been entered into the Peachtree software and balanced with the AS400 tax system.
Processes Bank Reconciliation using Peachtree; daily prints bank account information and verifies with Peachtree for any discrepancies.
Monitors E-checks by balancing payments from AS400 to e-check reports. Subtracts unfunded accounts from money deposited in account before funds are transferred.
Balances credit card and ems/tax funds from pay pal accounts to payments made in the AS400. Moving money to correct bank account.
Keeps inventory of DMV decals ordered, issued, voided, and damaged. Maintain passwords for users from Treasurer's, Auditor's, and Tax Collector's offices. Balances renewal fees collected for South Carolina Department of Motor Vehicles and issues weekly checks with matching reports. Controls reports and payments.
Maintains checkbook balances for County’s operating and payroll bank accounts.
Uploads payroll/tax files through the bank for employee’s direct deposits. Balances checks with reports. Electronically pays state and federal taxes.
Researches and sends certified letters to taxpayers for unclaimed funds. Processes claim forms and issues checks. Provides information to the state of any unclaimed funds.
Responds to inquiries from county employees, department heads, elected officials, and taxpayers concerning payments, suspensions, distributions, balancing issues, etc.
Processes accounts payables/accounts receivables for assigned accounts; communicates with vendors and County personnel/officials regarding invoices; resolves discrepancies and expedites the accounts payable process as necessary; generates accounts payable checks; and processes voided checks.
Reviews and posts payments to appropriate accounts; verifies account balances.
Manages Department of Motor Vehicle (DMV) decal inventory and accountability.
Supports month-end and year-end in closing process.
Posts centralized collections receipts to general ledger; processes refund checks; and posts to general ledger.
Verifies delinquent tax monthly allocation to revenues collected through centralized collections.
Reviews and reports on the County’s financial status as it relates to department operations.
Coordinates with and assists external auditors in conducting independent audits.
Collects and receipts a variety of County funds.
Posts payments to appropriate accounts.
Processes over and short account balances; processes and posts refunds to the general ledger.
Prepares and makes bank deposits; reconciles bank statements and accounts.
Prepares a variety of spreadsheets and related information for decision-making purposes; assists in the preparation of periodic and special financial reports as required by the County and other agencies.
Unlocks office and opens the safe; ensures there is enough money in the money bag for daily transactions; scans check into bank accounts; provides counter service, answers questions; and completes related money transactions.
Counts drawer; balances count; and prepares deposit for courier at the end of the day.
Closes safe: locks and secures office at the end of the day.
Processes State Treasurer checks; records federal and state aid for school districts; handles school district transfers for accounts payable and payroll; manages investment account, deposits and transfers as needed; maintains bond schedule and pays bonds when due; maintains delinquent land sale account; and processes check requests for Trust and Agency accounts as needed.
Attends various staff, committee, Council and community meetings as required.
Receives and responds to inquiries, concerns, complaints and requests for assistance from County employees, department heads, elected and appointed officials.
Performs general administrative/clerical work as required including, but not limited to, preparing reports and correspondence, entering and retrieving computer data, copying and filing documents, reviewing mail and literature, etc.
Attends training, meetings, workshops, conferences, etc., as necessary, to maintain job knowledge and skills.
Performs other related job duties as assigned.
WORK ENVIRONMENT
Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.
Dorchester County has the right to revise this job description at any time. This description does not represent in any way a contract of employment.
Position Type and Expected Hours of Work
This is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but employees must be available during the “core” work hours of 9:00 a.m. – 4:00 p.m. and must work 40 hour each week to maintain full-time status. Employees must be available to work evenings, weekends and holidays during emergencies or as requested.
E.O.E. Dorchester County does not discriminate based on race, color, national origin, gender, religion, age, disability or military service in employment or the provision of services.
