Top 2 Probate clerk Jobs in Warren, Nj

Probate Clerk
Somerset County NJ —Somerville, NJ
- $42,000 - $45,000 a year
- Full-time
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Title Searcher
Independence Search & Abstract Co Inc —Newark, NJ
- $20.00 - $32.50 an hour
- Full-time
- Hybrid work
- Background check
- Customer service
- Mid-level
- Health insurance
- 401(k)
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Probation Officer Assistant
New Jersey Probation Office —Newark, NJ
Job Details for Probation Officer Assistant Court Name/Organization New Jersey Probation Office Location Newark, NJ Opening and Closing Dates 08/04/2026 -…
$57,067 - $90,010 a year
7d
Judge's Secretary
New Jersey Courts —New Brunswick, NJ
Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial…
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TITLE MANAGEMENT SPECIALIST (ATE)
FRANKLIN COUNTY CLERK OF COURTS —Columbus, OH
No special license or certification is required. Ability to deal with problems involving several variables in familiar context; interpret variety of…
From $20.45 an hour
TITLE MANAGEMENT SPECIALIST (ATN)
FRANKLIN COUNTY CLERK OF COURTS —Columbus, OH
No special license or certification is required. Ability to deal with problems involving several variables in familiar context; interpret variety of…
From $20.45 an hour

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Probate Clerk

Somerset County NJ
Somerville, NJ

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Job Details

Full-time
$42,000 - $45,000 a year

Benefits

Health insurance
Dental insurance
Paid time off

Qualifications

Professional ethics
In-person customer service
Direct client contact
Windows
Litigation
Legal administrative experience
Productivity software
Associate's degree
Court-related public interaction
Office experience

Full Job Description

Essential Functions

Interacts with customers and other members of the public in a professional and friendly manner, showing compassion and understanding when dealing with customers who have experienced a loss.

Follows procedures to completion for probating wills, administering intestate estates, qualifying guardians for minors, qualifying trustees in a testamentary trust, and processing small estate affidavits for a surviving spouse or next of kin by reading wills, trusts, and other estate planning documents, analyzing documents, and entering information in a database as part of the probate process. Also completes the process for all standard applications made through the Surrogate’s Office.

Represents the County of Somerset as appropriate.

Interacts with the legal community.

Retrieves mail twice daily from Post Office and Mail Room.

Opens, date-stamps and distributes mail to probate and court clerks. Enters appropriate information into Bluestone System for post issue. Receives, numbers and file-stamps, and indexes all proof of mailings, refunding bond and release forms, claims, release of claims, notices of appearances, summons, and other filings. Monitors and redacts information as per Daniel’s Law.

Supports staff members by assisting in training new hires.

Prepares boxes for scanning.

Assists Archives with scanning documents.

Sends and receives boxes of scanned documents to and from Archives.

Staples, sorts, and files all scanned documents and file folders.

Submits requests to records department in Trenton prior to shredding of documents.

Shreds files and prepares wills for archiving.

Logs all documents into the Daily & Miscellaneous books.

Searches records as needed to assist clients.

Collects proper fees from clients for copies.

Prepare and charge clients for Exemplified copies of probates, administrations, and guardianships.

Mails out “fees due” cards for improper payments and missing payments.

Monitors and responds or forwards appropriately to emails.

Answers phones, takes phone orders and payments for copies and updated certificates as needed.

Looks up old cases in Papervision system when necessary.

Assists Title Searchers when needed.

Pulls film jackets or reels and makes copies for searchers and/or resends to archives for scanning corrections, as needed.

Performs other related duties as assigned by the Surrogate and Deputy Surrogate.

Qualifications

Associate degree and prior experience in an office environment as a paralegal or legal secretary with experience in litigation.
Public policy knowledge of applicable New Jersey Statutes and Rules of Court applicable to the functions of the Surrogate Office, including ethics and rules of conduct and the Judicial Code of Conduct.
Proficiency with Windows and advanced knowledge of the Microsoft Office Suite for document preparation.
Demonstrated ability to interact with the public in a mature, sensitive, and compassionate manner without supervision.
Excellent interpersonal, communication, time management, and organizational skills.

35 hours/week: 8:30 AM-4:30 PM Mon, Tues, Thurs, Fri; 10:00 AM-6:00 PM Wed

Salary: $42,000-$45,000/year

Benefits include health insurance coverage (medical, prescription, and dental), paid time off (vacation, sick and 14 County holidays!), automatic enrollment in the NJ State Pension System, and a deferred compensation plan.

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