Top 4 Office administrator Jobs in Warrensburg, Mo

Office Professional IV
University of Central Missouri —Warrensburg, MO
- $19.35 an hour
- Online Application
- Background check
- Mid-level
- Office
- AD&D insurance
- Paid holidays
Elementary Special Education Teacher
Lafayette County C-1 —Higginsville, MO
- $37,000 - $70,350 a year
- Full-time
- School experience
- Classroom
- Experience working with individuals with disabilities
Quick Apply

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Office Professional IV

University of Central Missouri -
Warrensburg, MO

Apply Now

Job Details

Full-time
$19.35 an hour

Benefits

457(b)
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Employee assistance program
Vision insurance
Employee discount
403(b)
Life insurance

Qualifications

Office supply management
Overseeing educational financial management
Visitor query response
Customer records maintenance
Office equipment routine maintenance
Preparation of internal financial performance reports
Laboratory inventory control
Office activity coordination
Financial data reconciliation
Business travel arrangements
Student resource provision
Laboratory procurement
Accounts receivable management
Account maintenance
Assisting students with technology
Administration student referral
Faculty collaboration
Operations coordination
Banner
Service scheduling
Greeting customers
Client inquiry handling
Brochures
Bachelor's degree in business
Filing
Executive administrative support
Mail distribution
Mid-level
Financial analysis
Meeting scheduling

Full Job Description

Description

Provide administrative support to include: plan, document, and monitor the department's budgets. Provide financial guidance to the Chair and Faculty regarding the status of accounts and approval of expenses. Prepare weekly, monthly, quarterly, and annual budget reports and reconciliation for the chair and others, as requested. Administer Office budget policies and procedures. Invoice customers and deposit revenue into appropriate accounts.

Serve as Office Manager, to include: coordination of office calendar and deadlines, purchasing, inventory, and equipment maintenance. Hire, train, and supervise student employees, if necessary. Determine best practices for the areas.

Function as a customer relations specialist, to include: providing information about the department/area, advising students of enrollment and admission procedures, promoting programs to prospective students, and responding to non-routine written and verbal inquires. Ensure connectivity to all technical based services for all users by performing routine computer corrections, as directed; remain knowledgeable of changes in technology and be familiar with program capabilities. Create and maintain department brochures and program materials. Be able to assist students.

Provide administrative support to the Department Chair and Faculty/Staff to include: scheduling appointments, meeting rooms, and extracurricular use of classrooms, creating and distributing correspondence, making travel arrangements, and monitoring and assisting with special projects. Serve as the resource referral person in the Chair's absence. Assist in coordinating on and off-campus events to include in-service, luncheons, receptions, etc..

Examples of Duties

Provide administrative support to the department/area to include: - 40%

Order all office supplies for department/area and enter requisition through Banner
Create and/or update brochures/announcements and evaluations for various sponsored functions
Maintain & update mailing lists
Schedule appointments for the Department Chair
Type & distribute correspondence, handouts, reports, letters, memos, etc
Prepare payment requests
Collect data from various sources & compile information into reports
Process room requests through Meeting & Conference Services in 25LIVE
Assist with arrangements for various social & scholarly functions within the department/area
Greet & assist all in-person & telephone customers
Respond to routine inquiries; refer complex inquiries to the appropriate person
Fax information to external customers, as directed
Retrieve & respond to voice mail messages
Receive, prioritize, an route incoming mail
Annually update programs & list of degrees offered
Plan, document, & monitor fiscal year budgets & supplemental budgets of the department/area including general operations & foundation accounts. General budget amendments & reconcile all disbursements & income transactions
Prepare monthly BPC reconciliation (credit card) for all faculty within the department/area
Provide financial guidance to the Chair/Director regarding the approval of expenses
Prepare weekly, monthly, quarterly, and/or annual budget report to the Chair/Director. Administer & enforce department budget policies & procedures. Identify process &/or problems
Monitor foundation accounts, coordinate scholarship awards, prepare award payment requests, and prepare award letters to students.
Schedule meetings and appointments for the chair and other faculty/staff as requested
Coordinate, schedule and/or prepare change requests for room assignments, class schedules, seminar and special events, including visiting faculty arrangements.
Assist with preparation of internal & external review documents including materials for accreditation, and curriculum changes
Coordinate travel arrangements for faculty searches & monitor compliance. Prepare search files, distribute information to the search committee chair, and correspond with applicants.
Enter and adjust semester course enrollment and offerings as needed in Banner. Work with administrative assistant to ensure all faculty workloads are correct and proper payment amounts are entered.
Monitor and assist with special projects and report non-routine activities to the Chair
Serve as a resource referral person in the Chair’s absence
Assist Chair and/or faculty in the performance and completion of academic, administrative, or any program level, college, or university-related assignments, duties, and responsibilities.
Maintain program files, historical records, and alumni contact information
Attend workshops to maintain and continuously improve computer and job-related skills, as determined necessary or as suggested by university directives
Monitor budget, prepare required paperwork, forward paperwork for signature and commitment of funds, invoice customers, and deposit revenue into appropriate account(s)

Function as an Office Manager, to include: - 30%

Hire, supervise, and train student office workers, if budgeted. Approve individuals timesheets.
Maintain office calendar, monitor deadlines.
Manage purchasing activities. Coordinate purchase of consumables and equipment. Prepare equipment and laboratory supply purchases, place, receive, and inventory orders. Coordinate purchase of software licenses, laboratory instruments, and teaching equipment.
Order and maintain current inventory of office supplies.
Maintain office equipment and furniture inventory. Conduct the annual inventory in conjunction with the Purchasing Office.
Maintain and coordinate the repair of office and teaching equipment.
Create and maintain office filing system
Schedule office equipment maintenance and ensure availability of supplies for copiers, fax machines, etc. Maintain current service contracts on office equipment.
Serve as the department technology monitor. Call in work orders to repair malfunctioning equipment. Submit phone and network access requests.

Function as a customer relations specialist, to include: - 30%

Provide information about the department
Advise students of enrollment and admission procedures, ensure process is accurately completed. Coordinate requests for and schedule prospective student meetings with faculty.
Promote programs to prospective students, and proactively advise them of possible related courses or scholarships of interest. Facilitate knowledge of available off-site programs.
Receive non-routine written, electronic, and verbal customer queries, evaluate the situation, and determine the appropriate course of action and/or refer students to the appropriate department to meet student needs.
Present a positive attitude and image to the public.
Be able to assist students with the technological aspects of services offered.

Typical Qualifications

Education:

Associate’s degree in Office Administration, Business, or related field required.
Bachelor’s degree in Business or related field preferred.
Education may be substituted for experience or experience may be substituted for education. Note that equivalencies are based on the following: AA or 60 credit hours = 2 years experience; BNBS or 120 credit hours= 4 years experience; MNMS = 6 years experience; PhD= 8 years experience.

Experience:

Two (2) years advanced administrative support assisting an administrator/director
One (1) year experience with budget operations, financial analysis, or accounting. Two years preferred.
General understanding and background in agriculture preferred

Special Instructions:

Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer.

Our faculty and staff are the university’s most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.

Highlights from UCM's total rewards package for full-time employees include:

32% (staff) and 6% (faculty) defined retirement contribution, paid by the university;
Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;
Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;
Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;
Available Health and Dependent Flexible Spending Accounts;
University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;
Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.
The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.
The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.
An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;
UCM offers an Employee Discount Program through Working Advantage.

To learn more about the wonderful benefits available as a University of Central Missouri employee, visit our benefits page!

Apply Now

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office administrator jobs in warrensburg, mo

Office Professional IV

Elementary Special Education Teacher

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