The Opportunity: Under the administrative direction of the Vice President of Human Resources, the Public Records Administrative Specialist provides support in two key areas: public records and administrative support to the Vice President of Human Resources and the Office of the President. This is a full-time, confidential, administrative exempt, overtime-eligible position.
This position will train with the current Public Records Administrative Specialist to learn the functions of this office and then assume the timely processing of public records requests. Responsibilities include documenting receipt, identifying relevant departments with responsive records, and determining the necessary steps and timelines to proceed in accordance with applicable laws.
The Public Records Administrative Specialist also provides administrative support to the Human Resources Vice President and the Executive Assistant to the President. Additional responsibilities include supporting policy and code revisions, processing travel reimbursements and invoices, reconciling expenses, departmental purchasing, and serving as a backup to the Executive Assistant to the President.
The public records component of this role is highly technical and requires excellent organizational, technical, and administrative skills to prioritize and complete multiple tasks efficiently.
As time allows, this position may assist the President’s Office and Human Resources with the coordination of events. This position may be called upon to provide backup support to the President’s Executive Assistant and must therefore demonstrate diplomacy, analytical thinking, integrity, sound judgment, and a sense of humor.
The successful candidates will possess:
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Exceptional analytical and problem-solving skills;
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Meticulous attention to detail;
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Strong organizational and time management abilities;
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Critical thinking aptitude;
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Demonstrated knowledge of public records procedures and practices;
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Excellent communication skills across all levels of the organization;
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A customer service–focused approach;
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The ability to handle confidential information with discretion.
About SVC: Established in 1926, Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges(SBCTC) providing associates and bachelor’s degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC’s Vision statement; “Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.”
SVC's commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all.
SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity minded leadership, faculty, and staff that are committed to inclusive practices and to diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services.
Candidates representing all aspects of diversity are encouraged to apply.
Mission: Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities.
Vision: The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:
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Equitable student outcomes in access, achievement, and community;
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Our Guiding Principles;
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Decisions based on strategy and evidence;
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The development of our employees;
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A diverse and inclusive college community where everyone belongs.
The Location: Skagit Valley College is on the traditional and unceded territories of the Coast Salish People’s, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events. SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington.
Guiding Principles: Respect, Integrity, Open and Honest Communication, Collaboration, and Compassion.
Did You Know: Skagit Valley College is an innovative community college committed to offering inclusive access to educational opportunities, supporting student achievement, and engaging our community. SVC is nationally known for learning communities and support for high impact teaching practices that improve the lives of our students. We are committed to creating student learning experiences that foster equity and diversity to strengthen our local and global communities. We practice a high degree of collaboration among faculty, staff, and administrators to lead initiatives that advance student success and strengthen our increasingly diverse district. We value student and colleague engagement in creating an equitable, diverse, innovative, learning-centered environment.
Skagit Valley College offers:
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An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
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Support for innovative teaching, learning, and scholarship.
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Exciting opportunities for personal and career growth.
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Diverse cultural and environmental benefits of rural, suburban and urban lifestyles.
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Friendly, supportive, and diverse work environments.
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Excellent benefits including competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.
Salary and Benefits:
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Annual salary rate for this twelve-month, 100% full-time position is $60,000 - $75,000 annually, depending on experience;
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Contracts are written annually for the period of July 1 to June 30. This position will be filled as soon as practical after a candidate is identified and the salary will be pro-rated for the remaining contract period.
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This position is exempt from civil service. This position is eligible for overtime.
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Salary, retirement, medical, and insurance benefits are provided in accordance with state regulations and may be subject to change in accordance with legislative mandates. Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx.
Application Deadline: Priority screening will begin after
June 1, 2026. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled.
Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.
Priority Screening Date: June 1, 2026
Anticipated Start Date: July 16, 2026
Application Procedure:
To be considered for this position, applicants must:
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Meet the minimum qualifications and;
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Submit a complete application to the online recruitment system at www.skagit.eduthat includes the following:
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The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
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A current resume; (Attachment: Resume);
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A letter of interest addressing the minimum, desired qualifications, and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).
In order to be considered for the position, you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.
Conditions of Employment:-
Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.
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In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
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If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
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Completion of academic degree(s) will be verified through receipt of official transcripts at the time of hire.
Application Assistance: If you have questions about the position or require special accommodation, you may contact Human Resources at (360) 416-7794, Monday through Thursday, 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at (360) 416-7718 by the application closing date. Information on SVC's Reasonable Accommodation policy can be found at OPPM 3040.
For questions regarding the online application system, you may call NEOGOV Applicant Tech Support at (855) 524-5627 from 8:00 am to 5:00 pm Pacific Time. For best results, apply using one of the following browsers supported by NEOGOV: Google Chrome, Mozilla Firefox, Safari, Microsoft Edge, and later versions of Internet Explorer.
SVC Annual Security Report: The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies, procedures, and statistics on certain crimes, including hate crimes, domestic violence, dating violence, stalking, and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report, which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling (360) 416-7794 or by accessing the Report at:https://www.skagit.edu/about/safety-security-parking/
Skagit Valley College is an equal-opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices.
Skagit Valley College provides a drug-free environment and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, and/or gender identity, pregnancy, genetic information, age, marital status, disability, honorably discharged veteran or military status in its programs and employment. For inquiries regarding non-discrimination policies, contact Carolyn Tucker, Vice President of Human Resources/EEO, 360.416.7794 or [email protected]. For inquiries regarding sexual misconduct compliance, contact Title IX Coordinator, Sandy Jordan, 360.416.7923 or [email protected]. Mailing address: 2405 E. College Way, Mount Vernon, WA 98273. All faculty and staff hired at Skagit Valley College are encouraged to embrace, continually support, and enhance diversity and equity on our campus and in our community. Annual Notice of Non-Discrimination.