Top 50 Grant and contract administrator Jobs in Washington State

Transit Grant and Contract Administrator
City of Longview, WA —Longview, WA
- $77,868 - $104,352 a year
- Full-time
- Customer service
- Research
- Office
- Paid holidays
- Disability insurance
8d
CONTRACT SPECIALIST
US Naval Sea Systems Command —Keyport, WA
- $83,935 - $130,786 a year
- Full-time
- Hybrid work
- Background check
- Pass drug screening
- Data analysis skills
Grants Coordinator
The Allen Institute for Artificial Intelligence —Seattle, WA
- $70,500 - $106,000 a year
- Google Workspace
- Mid-level
- Office
- Health savings account
- Paid holidays
Contract Specialist III
King County —Seattle, WA
- $123,947.20 - $149,822.40 a year
- Monday to Friday
- Hybrid work
- Oracle
- Customer service
- Writing skills
- Paid holidays
- Disability insurance
9d
Sponsored Projects Officer I or II
Seattle Children's Hospital —Seattle, WA
- $66,707 - $121,073 a year
- Remote
- Mid-level
- Administrative experience
- Bachelor's degree
- Health insurance
- Dental insurance
Social Service Program Specialist 2 (2 positions)
Pierce County Washington —Tacoma, WA
- Multiple hires
- Hybrid work
- Background check
- Writing skills
- Mid-level
- Paid training
- Commuter assistance
11d
Human Services Specialist II-OCHS
Snohomish County —Everett, WA
- $86,531.76 - $110,439.00 a year
- Weekends as needed
- Mid-level
- Office
- Residential
- Wellness program
- Commuter assistance
CONTRACT SPECIALIST
U.S. Pacific Fleet —Bangor, WA
- $56,715 - $130,786 a year
- Full-time
- Hybrid work
- Pass drug screening
- Mid-level
- Bachelor's degree
Senior Contract Administrator
CCSWW —Seattle, WA
- $109,725 a year
- Full-time
- 5 years
- Finance
- Master's degree
- Health savings account
- Paid holidays
Grants Assistant (LTD)
Port of Tacoma —Tacoma, WA
- $69,540 - $107,796 a year
- Full-time
- Mid-level
- Office
- US work authorization
- Paid parental leave
- Paid holidays
Contracts & Procurement Analyst
Port of Tacoma —Tacoma, WA
- $80,364 - $124,560 a year
- Full-time
- Clean driving record
- Customer service
- Mid-level
- Paid parental leave
- Paid holidays
Senior Grant & Contract Officer
World Vision, Inc. —Federal Way, WA
- Full-time
- Remote
- Spanish
- 8 years
- Bachelor's degree
7h
Grants & Community Partnerships Manager (WMS3)
State of Washington Dept. of Transportation —Lacey, WA
- $122,400 - $149,724 a year
- Online Application
- Hybrid work
- Writing skills
- Mentoring
- Contracts
- Paid training
- Wellness program
Program Coordinator - CDBG/HOME
City of Lakewood, WA —Lakewood, WA
- $7,188 - $8,981 a month
- 8 hour shift
- Addiction Medicine
- Construction site
- Research
- Paid jury duty
- Health savings account
3d
Cleanup Grants Program Planner & Grant Manager (Environmental Planner 4)
State of Washington Dept. of Ecology —Washington State
- $6,703 - $9,012 a month
- Full-time
- Hybrid work
- Mid-level
- Office
- Master's degree
- Paid training
- Wellness program
Grants Manager–Part Time
Pacific Northwest Research Institute —Seattle, WA
- $48 - $65 an hour
- Temporary
- Microsoft Excel
- Customer service
- Mid-level
Senior Contracts Specialist
University of Washington —Seattle, WA
- $95,604 - $107,604 a year
- Full-time
- 6 years
- Customer service
- Residential
- Free parking
Federal Funding & Grants Specialist - Washington State Ferries
State of Washington Dept. of Transportation —Seattle, WA
- $93,227 - $125,433 a year
- Online Application
- Hybrid work
- Microsoft Excel
- Research
- Office
- Paid training
- Wellness program
3d
Senior Government Contracts Manager
Kymeta —Woodinville, WA
- $145,000 - $200,000 a year
- Full-time
- 7 years
- Finance
- Senior level
- Health savings account
- AD&D insurance
Senior Contract Specialist
TerraPower LLC. —Bellevue, WA
- $140,021 - $181,845 a year
- 8 hour shift
- Engineering
- 11+ years
- High school diploma or GED
- Paid holidays
- Disability insurance
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grant and contract administrator jobs near washington state

Transit Grant and Contract Administrator

City of Longview, WA -
Longview, WA

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Job Details

Full-time
$77,868 - $104,352 a year
8 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Employee assistance program
Vision insurance
Life insurance

Qualifications

Vendor relationship building

Full Job Description

Job Description

Recruitment Information: This position is open until filled with a first review of applications occurring on August 27, 2026.

Position Information: Under the general direction of the Transit Manager, the Transit Grant and Contract Administrator is primarily responsible for identifying, developing, administering, and monitoring federal, state, and local transit grants and related contracts. Other duties may be assigned as needed by the department. This position primarily oversees the end-to-end grant lifecycle, procurement processes, and contract administration to ensure compliance with applicable regulations, including requirements of the Federal Transit Administration (FTA), Uniform Guidance (2 CFR Part 200), the Washington State Department of Transportation, and City of Longview policies.

The position provides technical expertise and coordination in the areas of grants management, procurement, financial oversight, and project documentation. Work is performed independently with limited supervision and requires the exercise of considerable judgment and discretion. Decisions and actions directly impact agency funding, regulatory compliance, and public trust.

**The candidate selected for this position will be subject to passing a pre-employment criminal background check including fingerprint check.

Essential Job Duties

Grant Administration

Researches, identifies, and evaluates funding opportunities from federal, state, and local sources.
Develops grant budgets and supporting documentation to align with funding requirements.
Prepares, submits, and administers grant applications and amendments.
Prepares presentations to the regional transportation planning organization grant ranking committee.
Ensures compliance with FTA Circulars, Uniform Guidance (2 CFR Part 200), and other applicable regulations including requirements of the WSDOT Public Transportation State Grant Programs Guidebook.
Monitors grant agreements for regulatory compliance, performance requirements, and reporting deadlines.
Tracks grant budgets, expenditures, reimbursement requests, and drawdowns.
Prepares and submits required financial and performance reports.
In coordination with the Transit Administrative Assistant, maintains comprehensive grant and contract files, including financial documentation and project closeout records, to ensure audit readiness.

Contract & Procurement Administration

Drafts, reviews, and administers transit-related contracts, agreements, and amendments.
Prepares and publishes solicitation documents (e.g., IFBs, RFPs, RFQs) in compliance with federal and state procurement regulations.
Coordinates procurement processes from development through vendor selection and award.
Facilitates pre-bid meetings, proposal evaluations, and vendor communications.
Assists with vendor negotiations, contract modifications, renewals, and payment processing.
Monitors contractor performance to ensure compliance with deliverables, timelines, and budget requirements.
Ensures compliance with Disadvantaged Business Enterprise (DBE) participation requirements.

Finance Oversight

Tracks and reconciles grant and contract budgets in coordination with the Transit Administrative Assistant and the City’s Finance Department.
Assists with reimbursement processes and financial documentation.
Supports preparation for internal and external audits and responds to audit findings.

Project Coordination

Assists in reviewing project scope, schedules, and cost baselines for alignment with agency goals and funding requirements.
Coordinates procurement of materials and services with contractors and vendors.
Verifies contractor compliance documentation, including insurance requirements.
Supports project implementation and closeout activities, monitoring progress, risks, and cost estimates.
Collaborates with internal departments and external stakeholders to resolve issues and ensure project milestones are achieved.

Compliance & Reporting

Ensures adherence to federal, state, and City of Longview regulations governing grants and procurement.
Monitors legislative and regulatory changes affecting transit funding.
Maintains compliance tracking systems and reporting schedules.
Prepares documentation and reports for executive leadership and governing board presentations.

Miscellaneous

Participate in special events that involve or promote public transit.
Understand and adhere to City and transit policies and procedures.
Attend scheduled meetings with supervisors and general staff meetings.
Perform other duties as required.

Minimum Qualifications

Minimum Qualifications:

Bachelor's degree in public administration, business administration, finance, or related field AND 3-5 years of finance experience preferably in the public sector working with the public contract administration, OR a combination of education, training and experience which would provide the required skills, knowledge and ability to perform the job as determined by the hiring manager.

Preferred Qualifications

Experience administering grants funded through the Federal Transit Administration.
Knowledge of DBE compliance requirements.
Certification in grants management (e.g., CGMS or GPC).
Experience in public transit or governmental agencies.

Ideal Candidate Information

Knowledge of:

Federal, state, and local laws governing grants, procurement, and prevailing wage requirements.
FTA regulations, Circulars, and Uniform Guidance (2 CFR Part 200).
Public sector procurement standards and contracting processes.
Contract language, negotiation principles, and project management practices.
Budget development, financial tracking, and audit preparation procedures.
Microsoft Office Suite, accounting systems, grant management platforms, and project management databases.

Skills in:

Researching and analyzing funding opportunities.
Grant writing and preparation of complex regulatory documentation.
Budget monitoring, financial reconciliation, and data analysis.
Contract drafting, negotiation, and vendor relations.
Report preparation and professional written and oral communication.
Time management and prioritization in a deadline-driven environment.

Ability to:

Independently manage multiple grants, contracts, and deadlines simultaneously.
Interpret and apply complex regulations and policies.
Exercise sound judgment and discretion in handling confidential and sensitive information.
Collaborate effectively with departments, vendors, funding agencies, and stakeholders.
Maintain accuracy, organization, and attention to detail.
Incorporate and demonstrate agency core values in the workplace.
Good interpersonal and customer service skills to courteously deal with and to establish and maintain effective working relationships with co-workers, other city employees, vendors, local agencies and providers, and the public.
Work in a multi-task environment, be detailed-oriented, able to organize duties, and set priorities to meet deadlines.
Initiative to act and be self-motivated. Work well independently as well as in a team or cooperative setting.
Communicate in a professional business-like manner, both orally and in writing. Portray a professional image and attitude.
Able to exercise discretion over sensitive and confidential issues related to the Department and its business.
Develop and maintain a general understanding of information that relates to the functions and services of the Department.
The ability to handle job stress and interact effectively with others in the workplace.

The City provides a comprehensive benefits package that is predominantly employer-paid for full family coverage, which includes medical, dental, vision, employee assistance program, long-term disability insurance, and basic life insurance with buy-up options for the employee, employee’s spouse and dependents. All employees are required to participate in the Washington State Department of Retirement Systems programs and have the option to participate in a 457 deferred compensation program. Other benefits include generous paid leave such as vacation, holidays, and sick leave, and voluntary participation in a tax-deferred medical or dependent 125 plans.

This position is nonrepresented.

Apply Now

Refine Your Search

grant and contract administrator jobs in washington state

Transit Grant and Contract Administrator

CONTRACT SPECIALIST

Grants Coordinator

Contract Specialist III

Sponsored Projects Officer I or II

Social Service Program Specialist 2 (2 positions)

Human Services Specialist II-OCHS

CONTRACT SPECIALIST

Senior Contract Administrator

Grants Assistant (LTD)

Contracts & Procurement Analyst

Senior Grant & Contract Officer

Grants & Community Partnerships Manager (WMS3)

Program Coordinator - CDBG/HOME

Cleanup Grants Program Planner & Grant Manager (Environmental Planner 4)

Grants Manager–Part Time

Senior Contracts Specialist

Federal Funding & Grants Specialist - Washington State Ferries

Senior Government Contracts Manager

Senior Contract Specialist

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