Top 21 Office assistant Jobs in Waterloo, Ia

Office Administrator
Maloney Property Maintenance LLC —Waterloo, IA
- $40,000 - $45,000 a year
- Office
- QuickBooks
- Organizational skills
- Paid time off
Quick Apply
11d
Receptionist - Full Time
MercyOne —Waterloo, IA
- Full-time
- BLS Certification
- English
- High school diploma or GED
- Vision insurance
15h
Receptionist - Family Medicine - Full Time
MercyOne —Waterloo, IA
- Full-time
- BLS Certification
- English
- High school diploma or GED
- Vision insurance
8d
Office Administrator / Bookkeeper
JSR Construction Inc —Waterloo, IA
- $18 - $22 an hour
- Full-time
- Basic math
- Office
- Administrative experience
- Paid training
- Disability insurance
Quick Apply
5d
Receptionist
StoryPoint —Cedar Falls, IA
- $15 an hour
- Part-time
- Travel
- 1 year
- Ability to lift 25 pounds
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Support Assistant 2 - Waterloo Adult
State of Iowa —Waterloo, IA
- Full-time
- Google Workspace
- Administrative experience
- US work authorization
- Paid holidays
- Health insurance
2d
Receptionist - Waverly Family Med - Part Time
MercyOne —Waverly, IA
- Part-time
- BLS Certification
- English
- High school diploma or GED
Front Desk Clerk - Receptionist
Friendship Village Retirement Community —Waterloo, IA
- $13 - $14 an hour
- Part-time
- Current TB test
- Pass drug screening
- Office
- Paid holidays
- Disability insurance
Quick Apply
10d
Receptionist - State Farm Agent Team Member
Tim Reed - State Farm Agent —Independence, IA
- $45,000 - $65,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Dan Deery Toyota —Cedar Falls, IA
- $12 an hour
- Part-time
- No experience needed
- Office
- In-person
Quick Apply
7d
Receptionist - State Farm Agent Team Member
April Krutsinger - State Farm Agent —Waverly, IA
- $33,280 - $45,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
District Administrative Assistant
Independence Community School District —Independence, IA
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Waterloo, IA
- Full-time
- Research
- Office
- Windows
Clinic Receptionist, .8 FTE Parkersburg Clinic
Waverly Health Center —Waverly, IA
- Part-time
- 18 years or older
- Computer literacy
- English
12d
Front Desk Receptionist
Days Inn & Suites —Waterloo, IA
- $12 - $14 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Inventory management
Quick Apply
5d
Assistant executive Housekeeper
WATERLOO HOTEL LLC —Waterloo, IA
- Inventory management
- Mid-level
- Hotel
Quick Apply

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Office Administrator
Maloney Property Maintenance LLC —Waterloo, IA
Serve as the primary point of contact for customers by answering phone calls, emails, and inquiries in a professional and timely manner.
$40,000 - $45,000 a year
Quick Apply
11d
Office Administrator / Bookkeeper
JSR Construction Inc —Waterloo, IA
Must have a valid driver’s license and a reliable vehicle. Competent typing, 10-key, and data entry abilities. Create estimates and invoices in QuickBooks.
$18 - $22 an hour
Quick Apply
5d

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1st Shift Office Administrator
ID Logistics —West Jefferson, OH
Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail.
$21 an hour
Accounts Payable / Administrative Assistant
Parks Drilling Company —Marysville, OH
Answer and direct incoming phone calls. Create job folders and scan field documents when job is complete. Prepare and process check runs, ACH payments, and…
$50,000 - $62,500 a year
Quick Apply
5d

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office assistant jobs near waterloo, ia

Office Administrator

Maloney Property Maintenance LLC
Waterloo, IA

Quick Apply

Job Details

$40,000 - $45,000 a year
11 days ago

Benefits

Paid time off

Qualifications

Office supply management
Accounting systems
Customer records maintenance
Communication with suppliers
Office activity coordination
Email customer support
Account maintenance
Phone communication
Service scheduling
Client inquiry handling
Vendor coordination
Client file management
Executive administrative support
Financial records management
Financial record maintenance
Office supply ordering
QuickBooks
Organizational skills
Physical document handling
Communication skills
Accounting support
Entry level
Cross-functional communication
File organization
Office phone management
Payroll record maintenance
Customer data entry

Full Job Description

Strong operations start behind the scenes. Maloney Property Maintenance, LLC is hiring a detail-oriented Office Administrator to support office operations, customer communication, scheduling, and financial tracking for a growing landscaping company.

This role is ideal for someone organized, dependable, and comfortable balancing administrative support with bookkeeping responsibilities in a fast-paced environment.

What You'll Get

Salary Range: $40,000 – $45,000
Paid Time Off (PTO)
Potential Growth Opportunities

Compensation:

$40,000 - $45,000 base salary

Responsibilities:

Serve as the primary point of contact for customers by answering phone calls, emails, and inquiries in a professional and timely manner
Coordinate scheduling for landscaping projects, maintenance services, estimates, and customer appointments
Maintain accurate customer records, work orders, and project information
Assist with payroll and bookkeeping tasks
Coordinate communication between customers, field crews, vendors, and management to ensure projects stay on schedule
Monitor office supplies and place orders as needed to keep daily operations running smoothly
Organize and maintain both digital and paper filing systems
Support the owner and leadership team with administrative projects and day-to-day office operations

Qualifications:

Strong organization and communication skills
Ability to work independently while also collaborating effectively with a small team
Dependable, self-motivated, and able to manage responsibilities with minimal supervision
Comfortable answering phones, communicating with customers, and providing exceptional service
Experience with QuickBooks or similar software preferred

Professional, reliable, and team-focused
Bookkeeping or administrative experience is a plus
Previous experience supporting a landscaping, construction, property maintenance, home services, or trade business is helpful but not required.

About Company

Reliable outdoor maintenance and customer service have been the foundation of the company since 2014. Serving Waterloo and nearby communities, Maloney Property Maintenance, LLC specializes in landscaping, snow removal, hydroseeding, sod installation, and commercial property upkeep with a strong focus on quality and accountability.

Quick Apply

Refine Your Search

office assistant jobs in waterloo, ia

Office Administrator

Receptionist - Full Time

Receptionist - Family Medicine - Full Time

Office Administrator / Bookkeeper

Receptionist

Administrative Support Assistant 2 - Waterloo Adult

Receptionist - Waverly Family Med - Part Time

Front Desk Clerk - Receptionist

Receptionist - State Farm Agent Team Member

Administrative Assistant

Receptionist - State Farm Agent Team Member

District Administrative Assistant

Seasonal, Operations Administrative Assistant (Part Time)

Clinic Receptionist, .8 FTE Parkersburg Clinic

Front Desk Receptionist

Assistant executive Housekeeper

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