Top 20 Accounts payable administrator Jobs in West Chester, Oh

Accounts Payable Administrator
MATTHEWS AUTOMATION SOLUTIONS LLC —Cincinnati, OH
- $26.05 - $39.20 an hour
- Full-time
- Oracle
- Microsoft Outlook
- Mid-level
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Executive Administrative Assistant
Cintas —Mason, OH
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- AD&D insurance
5d
Accounts Receivable/Payable Administrator
Mueller Roofing Distributors —Cincinnati, OH
- Full-time
- Microsoft Outlook
- Customer service
- Ability to walk for extended periods
- Paid holidays
- Health insurance
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Senior Payroll Administrator
Standard Textile —Cincinnati, OH
- Full-time
- Research
- Mid-level
- 3 years
- Paid parental leave
- Health insurance
3d
Business Office Manager
Mason Assisted Living & Memory Care —Mason, OH
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
7d
Administrative Assistant to the Treasurer (Central Office)
Forest Hills Local Schools —Forest Hills, OH
- Full-time
- School experience
- Word processing
- Mid-level
Administrative Coordinator - LPC
Ohio Living —Monroe, OH
- Weekends as needed
- Microsoft Excel
- English
- Mid-level
Quick Apply
6d
Accounting Administrator
Fastems —Cincinnati, OH
- Full-time
- ERP systems
- Research
- Mid-level
A/R A/P Administrator
Mueller Roofing Distributors —Cincinnati, OH
- Full-time
- Microsoft Outlook
- Customer service
- Ability to walk for extended periods
- Paid holidays
- Health insurance
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Administrative Assistant to the Treasurer (Central Office)
Greater Cincinnati School Application Consortium —Cincinnati, OH
- Full-time
- School experience
- Word processing
- Mid-level
Office Administrator
Oldcastle APG —Cincinnati, OH
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
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Administrative Assistant
KOORSEN FIRE & SECURITY INC. —Blue Ash, OH
- $19 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Addiction Medicine
- Paid holidays
- 401(k)
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Administrative Assistant - Tax Department
Fifth Third Bank —Cincinnati, OH
- Full-time
- Microsoft Excel
- Office
- Administrative experience
10d
Landscape Office Assistant Manager
Marvins Organic Gardens —Lebanon, OH
- $20 - $25 an hour
- Part-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Paid time off
- Employee discount
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Office and Finance Manager
Morrison Healthcare —Cincinnati, OH
- $51,000 - $53,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Research
- Commuter assistance
- Paid parental leave
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Office Administrator Collections Specialist
Pye-Barker Fire & Safety, LLC —Miamisburg, OH
- $18 - $20 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
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4d
Administrative Assistant
EVERGREEN REAL ESTATE SERVICES LLC —Cincinnati, OH
- $17 - $18 an hour
- Full-time
- Office
- Administrative experience
- Accounting
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Accounts Payable Administrator

MATTHEWS AUTOMATION SOLUTIONS LLC -
Cincinnati, OH

Quick Apply

Job Details

Full-time
$26.05 - $39.20 an hour

Qualifications

Vendor relationship building
Microsoft Outlook
Spreadsheets
High school diploma or GED

Full Job Description

Title: Accounts Payable Administrator – Pyramid - Duravant

The Accounts Payable Administrator is responsible for the accurate and timely processing of supplier invoices, employee expenses, and other disbursements for our manufacturing and engineering services operations. This role supports production and project teams by ensuring proper three-way match to purchase orders and receipts, resolving discrepancies with Purchasing and Receiving, and maintaining strong vendor relationships. Key responsibilities include high-volume invoice entry and coding in the ERP system, routing invoices for approval, preparing weekly payment runs (ACH, checks, wires), reconciling vendor statements, maintaining vendor master data and W-9/1099 information, and supporting month-end close activities such as AP accruals and subledger reconciliations.

The position requires 2+ years of accounts payable experience (preferably in manufacturing or engineering), familiarity with three-way match and basic accounting principles, strong attention to detail, solid Excel skills, and the ability to work collaboratively with vendors, buyers, engineers, and operations staff in a fast-paced environment.

Key responsibilities

Process high-volume vendor invoices, ensuring accurate coding, appropriate approvals, and timely entry into the ERP system (including three‑way match to POs and receipts).
Review invoices for proper support, terms, tax, and compliance with company policies and contract terms.
Monitor AP inbox and workflow queues; route invoices and payment requests for approval according to approval matrix and SOX/internal control requirements.
Reconcile vendor statements, research open items, and resolve price/quantity variances or missing receiving issues with Purchasing, Receiving, and Project Management.
Prepare and execute weekly payment runs (ACH, checks, wires, and virtual cards), optimizing cash flow while taking advantage of available discounts.
Maintain vendor master data, including setup of new suppliers, collection of W‑9s, and validation of TINs in alignment with IRS requirements and internal policies.
Support 1099 reporting by ensuring accurate vendor classification and information throughout the
Assist with month‑end close by preparing AP accruals, reconciling AP subledger to the general ledger, and supporting GR/IR
Respond promptly and professionally to internal and external inquiries regarding invoices, payments, and expense reimbursements.
Maintain organized electronic and/or hard copy filing of invoices, payment documentation, and vendor records per retention policies.
Support internal and external audits by providing requested documentation and explaining AP processes and controls
Identify and recommend process improvements, automation opportunities, and KPI tracking to increase AP accuracy and efficiency

Qualifications

High school diploma or equivalent required; associate degree in Accounting, Finance, or Business preferred.

2+ years of accounts payable experience, preferably in manufacturing, distribution, or engineering services.

Experience with three‑way match (PO, receipt, invoice) and high‑volume invoice processing in an ERP environment.

Working knowledge of basic accounting principles and general ledger account coding.

Proficiency with Microsoft Excel and Outlook; experience with mid‑market or enterprise ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, Infor, etc.) strongly preferred.

Familiarity with vendor master management, W‑9/TIN validation, and 1099 reporting is a plus

Qualifications

High school diploma or equivalent required; associate degree in Accounting, Finance, or Business preferred.

2+ years of accounts payable experience, preferably in manufacturing, distribution, or engineering services.

Experience with three‑way match (PO, receipt, invoice) and high‑volume invoice processing in an ERP environment.

Working knowledge of basic accounting principles and general ledger account coding.

Proficiency with Microsoft Excel and Outlook; experience with mid‑market or enterprise ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, Infor, etc.) strongly preferred.

Familiarity with vendor master management, W‑9/TIN validation, and 1099 reporting is a plus

Quick Apply

Refine Your Search

accounts payable administrator jobs in west chester, oh

Accounts Payable Administrator

Executive Administrative Assistant

Accounts Receivable/Payable Administrator

Senior Payroll Administrator

Business Office Manager

Administrative Assistant to the Treasurer (Central Office)

Administrative Coordinator - LPC

Accounting Administrator

A/R A/P Administrator

Administrative Assistant to the Treasurer (Central Office)

Office Administrator

Administrative Assistant

Administrative Assistant - Tax Department

Landscape Office Assistant Manager

Office and Finance Manager

Office Administrator Collections Specialist

Administrative Assistant

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