Top 17 Education administration Jobs in West Chester, Pa

Administrative Specialist, Office of the Provost
University of Delaware —Newark, DE
- Full-time
- Word processing
- Computer literacy
- Mid-level
Assistant Vice President for Administration, Student Life
University of Delaware —Newark, DE
- Weekends as needed
- CPA
- Office
- Finance
Associate Vice President, Research Administration & Sponsored Programs
University of Delaware —Newark, DE
- Full-time
- Office
- Master's degree
- Supervising experience
Assistant Director, The Office of National Fellowships (ONF)
University of Delaware —Newark, DE
- Weekends as needed
- Public speaking
- Mid-level
- Master's degree
13d
Assistant Director of Instructional Design - Office of Academic Innovation - Penn Engineering
University of Pennsylvania —Philadelphia, PA
- $84,961 - $97,000 a year
- Full-time
- Background check
- Master's degree
- Supervising experience
- Health insurance
- Dental insurance
Charter School Oversight Office Coordinator
Chester Upland School District —Chester, PA
- Evenings as needed
- School experience
- Mid-level
- Office
University of Delaware – Research Office – Associate Vice President, Research Administration & Sponsored Programs
Newark, DE
- Master's degree
- University
- Mentoring
Administrative Assistant III
Community College of Philadelphia —Philadelphia, PA
- $26.00 - $39.78 an hour
- Full-time
- Microsoft Word
- 5 years
- Writing skills
- Paid holidays
- Disability insurance
Administrative Coordinator, Office of Student Affairs
University of Pennsylvania —Philadelphia, PA
- $23.80 - $25.40 an hour
- Full-time
- Background check
- Mid-level
- University
- Health insurance
- Dental insurance
Sr Administrative Specialist
Temple University —Philadelphia, PA
- $17.60 - $22.70 an hour
- Weekends as needed
- Hybrid work
- Background check
- School experience
- Microsoft Excel
- Paid holidays
- Health insurance
Office Coordinator
The Baldwin School —Bryn Mawr, PA
- Part-time
- Google Workspace
- Customer service
- Mid-level
Quick Apply
Adjunct, Pharmaceutical Marketing and Healthcare Administration
Saint Joseph's University —Philadelphia, PA
- Part-time
- Mid-level
- Marketing
Facilities Assistant-Educational Financial Services
Office of Catholic Education —Philadelphia, PA
- Full-time
- Ability to climb stairs
- High school diploma or GED
- Travel
Administrative Specialist, Mechanical Engineering
University of Delaware —Newark, DE
- Full-time
- Microsoft Outlook
- Mid-level
- Office
15h
Administrative Coordinator for Academic Accommodations (3-Year Limited Term)
University of Pennsylvania —Philadelphia, PA
- $19.32 - $25.00 an hour
- Full-time
- Background check
- Mid-level
- 3 years
- Health insurance
- Dental insurance
2d
Education Assistant
Belmont Behavioral Health System —Philadelphia, PA
- Full-time
- CPR Certification
- BLS Certification
- High school diploma or GED
10d
Middle School Operations Manager Opportunity - 2026/27 SY
Young Scholars Charter School —Philadelphia, PA
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
- Retirement plan
Quick Apply

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Primary Classroom Assistant Teacher
The Children's House Of Exton Montessori Preschool & Kindergarten —Exton, PA
Knowledge of childhood development principles and effective teaching strategies. The Classroom Teacher's Assistant will work in a private academic Montessori…
$17 - $20 an hour
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11d
Extended Day Teacher
Chesterbrook Academy —West Chester, PA
Must be at least 19 years of age and meet state licensing requirements. Design and implement interactive, age-appropriate activities that promote cognitive,…
$22 - $25 an hour
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Business Administration Adjunct Faculty
Ohio Dominican University —Columbus, OH
Prior teaching experience, especially of adult learners, is a plus. We maintain a file of potential candidates that we review when a specific need arises.
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Adjunct Instructor- Business Administration
Central State University —Wilberforce, OH
To undertake teaching activities in the curriculum area, ensuring a high quality of provision, in response to learners’ needs.

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Administrative Specialist, Office of the Provost

University of Delaware -
Newark, DE

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Job Details

Full-time

Qualifications

Staff supervision
Confidential information handling
Employee relationship building

Full Job Description

Job no: 503035
College / VP Area: Office of the Provost
Work type: Staff
Location: Newark, DE
Categories: Administrative Support, Full Time

Pay Grade: 29E

Context of Job:

Under the limited supervision of the Senior Business Administrator, the Administrative Specialist using initiative, judgment, and discretion, assists with managing the administrative, academic, and fiscal affairs of the Honors College and Undergraduate Education Programs [University Studies program (UST), the Academic Coaching and Tutoring Center (ACT), the First Year Experience initiative (FYE), UD Scholars, the Undergraduate Research Program (UGRP), and the Office of National Fellowship (ONF)] (UEP). The Administrative Specialist is proactive, customer-service driven, demonstrates exceptional attention to detail, and utilizes effective organizational skills to meet concurrent deadlines. Responsibilities include managing student awards processes, grant management and reporting, executing academic course schedules, budget reporting, correspondence, and providing HR assistance.

Ensures compliance with internal and external administrative policies and procedures, as well as prioritizes and resolves administrative issues. A high level of independent judgment, initiative, and problem-solving skills, and the ability to demonstrate a high degree of confidentiality and discretion are required.

Major Responsibilities

Assist with all aspects of the daily administrative operations of Honors and UEP, ensuring compliance with university, state, and federal policies, laws, and regulations.
Provide guidance/support to Senior Business Administrator on university policy and administrative matters.
Develops, maintains, and enhances office management systems; implements new administrative strategies and procedures to optimize efficiency; develop and/or initiate new office forms and procedures.
Serve as the back-up/additional HR Liaison for UEP and the Honors College, especially during peak times and position vacancies. Responsibilities include posting and managing positions in TalentLink, processing new hires and all related onboarding forms and web forms, processing supplemental pay forms, UD Workforce, and implementing and monitoring unit compliance with administrative and related policies.
Provide assistance to new hires; assist with individual I9 appointments and appropriate web forms (JEDs) for any hires or employee changes for the Honors College and UEP.
Recruit, train, and supervise work-study students.
Assist with the registration of all incoming Honors first-year students into the UDExchange system.
Manage course scheduling for FYE, summer research credits, academic year senior thesis credits, and other Honors or UEP courses/programs, currently via CLSS; provide information to Registrar’s Office and initiates requests for rooms for special sections and class meetings.
Prepare high-level correspondence on behalf of the Honors college, and UEP, frequently managing sensitive and confidential information on behalf of the Dean and Senior Business Administrator.
Develop and implement streamlined processes for enrichment awards and faculty add-on payments for the Honors College.
Assist McNair Director with McNair Scholars Program expenditures and grant management and compliance, including Effort reporting.
Create, organize, and manage department data using Excel; generate summaries, tables, and reports to support department planning and decision making.
Create, design and maintain multiple complex databases and forms for student employees, faculty, credit-card maintenance, hiring data, payroll, etc. Generate reports as needed for the Senior Business Administrator.
Manage all procurement operations, including service contracts, affiliation agreements, purchase orders, non-PO payments (e.g. honoraria, awards, participant incentives), and software/technology requests. Serves as contract Manager in Contracts+.
Serve as department specialist for UDX and Concur systems. Oversee all aspects of administration for both platforms and provide support and training for faculty, staff, and students.
Lead Honors and UEP Concur purchasing activities, including policy compliance, training material development, in-person training/assistance for faculty, staff, and students, and oversight of procurement and travel expenses. Exercise independent judgment to ensure adherence to university policy, collaborating with Procurement Services as needed.
Work closely with the UEP and Honors Directors and Coordinators to provide information necessary before award decisions can be made.
Develop and maintain donor database and prepare donor thank you letters on a regular basis.
Perform other job-related duties as assigned.

Qualifications

Bachelor’s Degree with three years of relevant experience or an equivalent combination of education and experience.
Knowledge of the principles and practices of office management and university programs, systems, policies, and procedures.
Ability to grasp, retain, and disseminate an extensive and varied body of information.
Ability to work independently, take initiative, handle multiple assignments, meet deadlines, and make decisions and judgments consistent with the position level.
Effective oral and written communication skills with the ability to communicate and interact well with people of all ages and diverse backgrounds.
Ability to handle sensitive information with discretion and maintain confidentiality.
Ability to establish and maintain effective working relationships.
Accounting and financial analysis experience preferred. Operational knowledge of HR and Financial PeopleSoft Systems as well as familiarity with UDSIS preferred.
Knowledge of Concur, UDExchange, and other UD systems preferred.
Effective time management and organizational skills with a strong attention to detail.
Excellent computer skills. Ability to apply basic and advanced tools in word processing, spreadsheet, and database applications. Ability to learn new programs and systems quickly. Extensive experience with Microsoft Office is preferred, especially Excel.
Ability to supervise and provide guidance to student workers.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close: Open until filled

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education administration jobs in west chester, pa

Administrative Specialist, Office of the Provost

Assistant Vice President for Administration, Student Life

Associate Vice President, Research Administration & Sponsored Programs

Assistant Director, The Office of National Fellowships (ONF)

Assistant Director of Instructional Design - Office of Academic Innovation - Penn Engineering

Charter School Oversight Office Coordinator

University of Delaware – Research Office – Associate Vice President, Research Administration & Sponsored Programs

Administrative Assistant III

Administrative Coordinator, Office of Student Affairs

Sr Administrative Specialist

Office Coordinator

Adjunct, Pharmaceutical Marketing and Healthcare Administration

Facilities Assistant-Educational Financial Services

Administrative Specialist, Mechanical Engineering

Administrative Coordinator for Academic Accommodations (3-Year Limited Term)

Education Assistant

Middle School Operations Manager Opportunity - 2026/27 SY

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