Top 137 Administrative assistant/office manager Jobs in West Palm Beach, Fl

Assistant Project Manager - Estimating Coordinator
Oliveri Millworks —West Palm Beach, FL
- $45,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant to General Manager
Braman Honda Palm Beach —Greenacres, FL
- Full-time
- Background check
- Spanish
- Dealership
- Health insurance
- Dental insurance
Quick Apply
11d
Finance Administrative Assistant - Pastoral Center
Diocese of Palm Beach —Palm Beach Gardens, FL
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Facility Manager - Property Management
AGA Partners LLC —North Palm Beach, FL
- From $23 an hour
- Contract
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
2d
Assistant Manager of Operations
Moon Valley Nurseries —Riviera Beach, FL
- $60,000 - $150,000 a year
- Full-time
- Microsoft Word
- Bachelor of Science
- Merchandising
- Health insurance
- 401(k)
Quick Apply
Executive Administrative Assistant
Blackpoint Partners LLC —West Palm Beach, FL
- $85,000 - $95,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
FirstService Residential —West Palm Beach, FL
- $26.44 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
1d
Administrative Assistant
Campbell Property Management —Boynton Beach, FL
- Up to $26 an hour
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
Administrative Assistant II
City of West Palm Beach —West Palm Beach, FL
- $22.61 an hour
- Online Application
- Mid-level
- Office
- Military encouraged
12d
Administration Assistant
GRS Community Management —Palm Springs, FL
- From $26 an hour
- Full-time
- Bilingual
- Pass drug screening
- Office
- Health savings account
- Paid holidays
Quick Apply
11d
Office Manager/Administrative Assistant
Infinity Custom Designs —Jupiter, FL
- $60,000 - $70,000 a year
- Full-time
- Bilingual
- Computer literacy
- Mid-level
Quick Apply
Admin Asstistant
Campbell Property Management —Wellington, FL
- Up to $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
3d
Condo Administrative Assistant
Old Port Cove - Admiralty Condominium association —North Palm Beach, FL
- $23 - $25 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Residential
- Health savings account
- Health insurance
Quick Apply
5d
Executive Assistant/Office Manager
PBB Construction —West Palm Beach, FL
- $80,000 - $85,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
13d
Permit Technician & Admin Assistant
TEW & TAYLOR —Palm Beach, FL
- $60,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Admin Assistant / Customer Service
Safebound —West Palm Beach, FL
- $23 an hour
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
Quick Apply
Administrative Assistant
The Club at Ibis —West Palm Beach, FL
- Computer literacy
- English
- Mid-level
Quick Apply
Assistant Property Manager
Blue Castle Agency —Boca Raton, FL
- $60,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Residential
Quick Apply
Executive Assistant
Greenlane —Boca Raton, FL
- Remote
- Google Workspace
- Mid-level
- Office
- Flexible schedule
Quick Apply
Administrative Assistant- Condo
Castle Group —North Palm Beach, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
4d

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Assistant Project Manager - Estimating Coordinator

Oliveri Millworks -
West Palm Beach, FL

Quick Apply

Job Details

Full-time
$45,000 - $65,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Project management

Full Job Description

About Us:

Oliveri Millworks is a custom high-end architectural millwork operation located in West Palm Beach, FL. Oliveri manufactures a custom line of hurricane impact mahogany, steel, stainless steel, bronze windows and doors as well as interior doors.

We are looking for a Estimating Coordinator – Project Administrator to join our Project Management Team.

Position Summary

The Assistant Project Manager / Estimating Coordinator supports both the preconstruction and project management teams throughout the product lifecycle of each project. This position assists with estimating, bid preparation, vendor coordination, subcontract administration, permitting, change orders, and project documentation to ensure projects are delivered accurately, efficiently, and on schedule.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while collaborating with estimators, project managers, drafting, purchasing, field personnel, customers, architects, subcontractors, and suppliers.

Essential Responsibilities - Estimating & Preconstruction

Review bid invitations, project plans, specifications, and addenda.
Organize bid documents and maintain estimating files.
Assist with quantity takeoffs and material counts.
Solicit and track pricing from vendors and subcontractors.
Prepare bid proposals, estimate packages, and supporting documentation.
Maintain bid calendars and monitor proposal deadlines.
Verify estimate accuracy and completeness prior to submission.
Enter and maintain estimating data within company software.
Follow up on submitted proposals and document bid results.

Project Management Support

Assist Project Managers with administrative and coordination activities following project award.
Prepare, issue, and maintain subcontractor agreements and ensure all executed contracts, insurance certificates, and required documentation are received and filed.
Prepare, track, and process project change orders, including pricing support, customer approvals, and distribution to internal departments.
Assemble and coordinate permit application packages, including drawings, engineering documents, product approvals, and required jurisdictional forms.
Track permit submissions, review comments, revisions, and approvals while coordinating with municipalities and internal departments.
Maintain logs of permits, subcontract agreements, change orders, and other project documentation.
Coordinate with drafting, purchasing, production, and field operations to facilitate project execution.
Support Project Managers with project reporting, scheduling updates, and document control.
Maintain organized electronic and physical project files.

General Responsibilities

Communicate professionally with customers, architects, general contractors, subcontractors, vendors, and internal team members.
Maintain confidentiality of company and project information.
Identify opportunities to improve processes and workflow efficiency.
Perform additional duties as assigned to support the estimating and project management departments.

Qualifications

Bachelor’s degree in Construction Management, Business, Engineering, or a related field preferred, or equivalent work experience.
Minimum of 2 years of experience in estimating, project coordination, construction administration, or project management support.
Experience in the window, door, glazing, or construction industry is strongly preferred.
Ability to read and interpret architectural drawings and construction specifications.
Knowledge of construction contracts, permitting processes, and change order administration.
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Experience with Bluebeam, AutoCAD, estimating software, or construction management software is preferred.

Knowledge, Skills & Abilities

Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to prioritize multiple projects and meet deadlines.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.
Ability to work independently while collaborating with cross-functional teams.
Professional customer service skills.
Ability to manage confidential information appropriately.
Commitment to continuous improvement and teamwork.

Performance Expectations

Success in this role is measured by:

Accurate and timely preparation of estimates and bid packages.
Effective coordination of subcontractor agreements and contract documentation.
Timely processing of change orders and permit documentation.
Organized and accurate maintenance of project records.
Strong communication and coordination between departments and external partners.
Consistent support of project schedules, customer expectations, and company objectives.
Commitment to quality, accountability, and continuous process improvement.

Competitive salary and benefits package including:

Participation in Health Care Benefits (Dental, Vision, Health)
401k
Paid Time Off

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Project management: 2 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant/office manager jobs in west palm beach, fl

Assistant Project Manager - Estimating Coordinator

Administrative Assistant to General Manager

Finance Administrative Assistant - Pastoral Center

Facility Manager - Property Management

Assistant Manager of Operations

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant II

Administration Assistant

Office Manager/Administrative Assistant

Admin Asstistant

Condo Administrative Assistant

Executive Assistant/Office Manager

Permit Technician & Admin Assistant

Admin Assistant / Customer Service

Administrative Assistant

Assistant Property Manager

Executive Assistant

Administrative Assistant- Condo

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