Top 22 Administrator plus Jobs in Westerly, Ri

Office Administrator plus
Bridebrook Development —East Lyme, CT
- $24.75 - $34.80 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- QuickBooks
- 401(k)
- Parental leave
Quick Apply
8d
Student Support Liaison
Norwich Public Schools —Norwich, CT
- $35 an hour
- Full-time
- School experience
- Classroom
- Education
7d
Call Center Administrator
Amentum —Groton, CT
- $23 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Employee stock purchase plan
- Paid holidays
5d
Behavior Technician - Home-Based CT
Constellation Kids —Uncasville, CT
- $20 - $28 an hour
- Per diem
- Customer service
- Computer literacy
- Writing skills
Quick Apply
Dispatcher / Office Administrator – HVAC Home Services
Call The Bee —New London, CT
- $75,000 - $85,000 a year
- Weekends as needed
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Preschool Special Education Building Support Educator
Norwich Public Schools —Norwich, CT
- $26 an hour
- Full-time
- Classroom
- Experience working with individuals with disabilities
- Preschool
12d
Receptionist
Norwichtown Rehab and Care Center —Norwich, CT
- Part-time
- Computer literacy
- HIPAA
- Administrative experience
Quick Apply
18h
Director of Information Security
Connecticut College —New London, CT
- $105,000 - $130,000 a year
- Full-time
- 7 years
- Office
- University
12d
CNA / Scheduler Westerly
ROYAL HEALTH GROUP —Westerly, RI
- Microsoft Excel
- Skilled nursing facility
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Substitute Performing Arts Teacher (Dance/Theatre)
Interdistrict School for Arts and Communication (ISAAC) —New London, CT
- School experience
- Classroom
- 5 years
14d
Cloud Integration Engineer
General Dynamics Mission Systems, Inc —Groton, CT
- $90,833 - $100,767 a year
- Full-time
- Computer Science
- System design
- Mid-level
- Paid parental leave
- Health insurance
14d
Network Onsite Representative
Solvere Technical Group —Groton, CT
- Full-time
- 3 years
- In-person
- Senior level
- Paid holidays
- Disability insurance
Quick Apply
Educator (Sailing)
New England Science & Sailing Foundation —Stonington, CT
- $45,000 - $50,000 a year
- Full-time
- Classroom
- CPR Certification
- Microsoft Excel
Quick Apply
Behavior Consultant / BCBA -Eastern Long Island, NY
Family of Kidz —Montauk, NY
- $40 - $75 an hour
- Part-time
- Bilingual
- Classroom
- Experience working with individuals with disabilities
- Continuing education credits
- Health savings account
Quick Apply
Direct Support Professional - After School Hours
Constellation Kids —Uncasville, CT
- $20 - $28 an hour
- Per diem
- Classroom
- Customer service
- Writing skills
Quick Apply
Behavior Technician - Home-Based
Constellation Kids —Uncasville, CT
- $20 - $28 an hour
- Per diem
- Classroom
- Customer service
- Writing skills
Quick Apply
Anticipated Opening - Early Childhood Education (ECE) Support Staff
LEARN Regional Educational Service Center —Waterford, CT
- Online Application
- Background check
- Classroom
- CPR Certification

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Office Administrator plus

Bridebrook Development
East Lyme, CT

Quick Apply

Job Details

Full-time
$24.75 - $34.80 an hour
8 days ago

Benefits

401(k)
Parental leave
Flexible schedule
Retirement plan

Qualifications

Customer communication
Filing
Attention to detail
QuickBooks
Construction administrative experience
Time management

Full Job Description

Administrative & Operations Assistant

Construction & Property Management

Position Overview

We are seeking an experienced, organized, and highly motivated Administrative & Operations Assistant to support the day-to-day operations of a construction and property management company. This is a hands-on position for someone who understands that construction and property management involve much more than general office administration.

The ideal candidate will have experience with QuickBooks, bookkeeping, project management, property management, invoicing, accounts payable/receivable, vendor and subcontractor coordination, scheduling, and general business administration.

The successful candidate should be comfortable working independently, managing multiple priorities, communicating with contractors, vendors, tenants, employees, and management, and understanding how the different aspects of a construction and property management company work together.

Key Responsibilities

Accounting & Bookkeeping

Maintain accurate bookkeeping and financial records using QuickBooks.
Enter invoices, bills, payments, deposits, and other financial transactions.
Assist with accounts payable and accounts receivable.
Prepare and track invoices and customer payments.
Reconcile bank and credit card accounts.
Assist with payroll and employee records.
Track project and property-related expenses.
Work with the company's accountant, banks, insurance companies, and other financial professionals.
Maintain organized financial and company records.

Construction Administration

Assist with day-to-day administration of construction projects.
Maintain project files, contracts, change orders, purchase orders, invoices, and other documentation.
Track subcontractors, vendors, materials, deliveries, and project expenses.
Assist project managers and estimators with documentation and scheduling.
Help coordinate communication between the office, field personnel, subcontractors, vendors, engineers, architects, and customers.
Track project budgets, commitments, invoices, and payments.
Assist with preparing bids, proposals, contracts, and other project paperwork.
Maintain records for permits, inspections, certificates, insurance, and other construction requirements.
Understand the basic flow of a construction project from estimating and permitting through construction, completion, and closeout.

Property Management

Assist with the management of residential and commercial properties.
Maintain tenant and property records.
Assist with leases, renewals, tenant correspondence, and move-in/move-out documentation.
Coordinate maintenance and repair requests.
Schedule contractors and service providers.
Track property expenses, invoices, and maintenance costs.
Assist with rent tracking and collections.
Maintain organized records for each property.
Communicate professionally with tenants, vendors, contractors, and property owners.

Office & Operations Management

Manage incoming calls, emails, correspondence, and general office communications.
Maintain organized electronic and physical filing systems.
Assist management with scheduling, meetings, and day-to-day administrative needs.
Prepare reports, spreadsheets, correspondence, and other documents.
Track important deadlines, renewals, payments, insurance certificates, licenses, permits, and contracts.
Assist with purchasing and office supplies.
Maintain confidentiality of company, employee, tenant, and financial information.
Identify issues before they become problems and bring them to management's attention.

Qualifications

Previous experience in construction, property management, accounting/bookkeeping, or business administration strongly preferred.
Strong working knowledge of QuickBooks.
Solid understanding of bookkeeping and basic accounting principles.
Experience with Microsoft Office, particularly Excel and Word.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to manage multiple projects and priorities simultaneously.
Comfortable communicating with subcontractors, vendors, tenants, customers, and management.
Ability to work independently and take ownership of responsibilities.
Strong attention to detail and accuracy.
Ability to understand and learn the different aspects of a construction and property management operation.

Preferred Experience

Experience with any of the following is a plus:

Construction accounting
Construction estimating
Project management software
Property management software
Accounts payable/receivable
Payroll
Lease administration
Vendor and subcontractor management
Building permits and municipal paperwork
Insurance and certificates of insurance
Construction contracts and change orders
Real estate or property accounting
Scheduling and project coordination

The Ideal Candidate

The ideal candidate is more than an administrative assistant. We are looking for someone who wants to become an important part of the company's operations and understands how the office, construction projects, finances, and properties all work together.

You should be someone who can look at a problem, understand what needs to be done, and take the initiative to get it handled. You don't need to be an expert in every area on day one, but you should have a strong understanding of business operations and be capable of learning the construction and property management aspects of the company.

This is an excellent opportunity for an experienced administrative professional who wants a position with responsibility, variety, and the opportunity to grow with a construction and property management company.

Pay: $24.75 - $34.80 per hour

Benefits:

401(k)
Flexible schedule
Parental leave
Retirement plan

Work Location: Hybrid remote in East Lyme, CT 06333

Quick Apply

Refine Your Search

administrator plus jobs in westerly, ri

Office Administrator plus

Student Support Liaison

Call Center Administrator

Behavior Technician - Home-Based CT

Dispatcher / Office Administrator – HVAC Home Services

Preschool Special Education Building Support Educator

Receptionist

Director of Information Security

CNA / Scheduler Westerly

Substitute Performing Arts Teacher (Dance/Theatre)

Cloud Integration Engineer

Network Onsite Representative

Educator (Sailing)

Behavior Consultant / BCBA -Eastern Long Island, NY

Direct Support Professional - After School Hours

Behavior Technician - Home-Based

Anticipated Opening - Early Childhood Education (ECE) Support Staff

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