Position Overview
We are seeking a highly organized, proactive, hands-on Part-Time House Manager to oversee the day-to-day operation, organization, maintenance, and presentation of a private residence.
REQUIREMENTS: Spanish-speaking candidates only. Minimum 3 years of experience in a private household or comparable role.
This is not a traditional housekeeping position, nor is it a purely administrative or supervisory role. The House Manager will personally handle many of the lighter day-to-day responsibilities of maintaining an organized home while coordinating housekeepers, vendors, maintenance professionals, deliveries, and other household services when appropriate.
The ideal candidate is someone who naturally notices what needs to be done and takes ownership of getting it done.
The goal is to keep the household organized, stocked, maintained, clean, functional, and beautifully presented without requiring constant instruction or follow-up from the homeowner.
Key Responsibilities
1. Daily Household Management and Home Presentation
The House Manager is responsible for routinely walking through the home and ensuring that each space is organized, functional, and properly presented. This includes personally:
- Straightening and resetting bedrooms and common areas.
- Making beds neatly when needed.
- Arranging pillows, throws, chairs, and other furnishings.
- Clearing unnecessary items from countertops, dressers, nightstands, tables, and other visible surfaces.
- Putting household items back in their proper locations.
- Keeping bathroom counters and frequently used areas organized.
- Maintaining a clean, uncluttered appearance throughout the home.
- Organizing visible cords, chargers, electronics, and similar items so rooms remain neat.
- Identifying areas that need deeper organization or attention.
- Making small adjustments throughout the home to maintain an orderly, polished appearance.
The expectation is that the House Manager does not simply walk past something because another household employee may technically be responsible for it. If a small task can reasonably be handled immediately, the House Manager should handle it.
2. Household Organization
The House Manager will personally maintain organizational systems throughout the residence. Responsibilities may include:
- Organizing closets, drawers, cabinets, pantries, linen closets, bathrooms, storage spaces, and household supply areas.
- Creating logical designated locations for frequently used household items.
- Maintaining those organizational systems after they are established.
- Periodically reviewing spaces and reorganizing them as necessary.
- Identifying items that are damaged, expired, no longer used, or unnecessarily taking up space.
- Presenting items to the homeowner for approval before disposing of, donating, or removing anything of significance.
- Sourcing organizers, storage containers, hangers, baskets, drawer inserts, and other organizational products when needed.
The House Manager should continuously work toward making the home easier to maintain, not simply repeatedly cleaning up the same disorganization.
3. Household Supplies and Inventory
The House Manager will personally monitor household inventory and ensure frequently used necessities are available before they run out. This may include paper products, toiletries, cleaning supplies, laundry supplies, kitchen basics, bottled water and beverages, trash bags, batteries, light bulbs, guest supplies, and other regularly used household essentials.
The House Manager will:
- Physically check inventory.
- Maintain appropriate minimum quantities.
- Create shopping and restocking lists.
- Place approved online orders.
- Purchase household necessities locally when necessary.
- Receive deliveries.
- Unpack household purchases.
- Put purchases away in their designated locations.
- Break down and dispose of packaging.
- Maintain recurring orders where appropriate.
The homeowner should not routinely be the person discovering that basic household necessities have run out.
4. Cleaning Oversight and Light Hands-On Upkeep
If professional housekeepers or cleaners are used, the House Manager will oversee the quality and completion of their work. This includes:
- Preparing areas for scheduled cleaning when necessary.
- Communicating household cleaning priorities.
- Identifying areas requiring additional attention.
- Inspecting the residence after cleaning.
- Addressing missed or improperly completed work.
- Communicating issues to the cleaning team.
- Maintaining household presentation between professional cleanings.
This is not primarily a housekeeping position. However, the House Manager must be willing to perform reasonable light household upkeep. If a counter needs to be wiped, something spills, pillows need to be straightened, a small area needs attention, or something simply needs to be put away, the expectation is that the House Manager handles it rather than leaving it for the next cleaning service.
5. Bedrooms, Linens, and Laundry Organization
The House Manager will help maintain bedrooms and linen systems throughout the residence. Depending on household needs, responsibilities may include:
- Making and resetting beds.
- Changing bedding when necessary.
- Maintaining properly stocked linen closets.
- Organizing sheets, blankets, pillows, and towels.
- Monitoring linens for stains, wear, or replacement needs.
- Putting away clean household linens.
- Putting away clean clothing when appropriate.
- Organizing clothing and closets.
- Coordinating dry cleaning, including drop-off and retrieval.
- Preparing guest bedrooms before visitors arrive.
Heavy or high-volume laundry may be assigned to housekeeping depending upon the household staffing structure.
6. Repairs and Preventative Maintenance
The House Manager is responsible for noticing maintenance issues and ensuring they are addressed. Examples include plumbing, electrical, HVAC and air conditioning, appliances, damaged furniture, broken fixtures, light bulbs and batteries, internet and cable, pest control, paint and wall touch-ups, doors, locks, cabinets, hardware, and landscaping or exterior concerns.
For simple items that can safely and reasonably be handled personally, the House Manager should do so. For skilled repairs, the House Manager will:
- Research the appropriate professional.
- Contact approved vendors.
- Obtain estimates when necessary.
- Present significant costs for homeowner approval.
- Schedule appointments.
- Provide vendors access to the residence.
- Remain available while work is being performed when necessary. I
- nspect completed work.
- Follow up on incomplete or unsatisfactory work.
- Maintain records of completed maintenance.
The responsibility does not end when an appointment is scheduled. The House Manager owns the issue until it is resolved.
7. Vendor and Service Management
The House Manager will serve as the primary household point of contact for approved service providers, including housekeeping, handyman services, plumbing, electrical, HVAC, pest control, landscaping, pool maintenance, appliance repair, internet and cable, furniture assembly, upholstery and carpet cleaning, interior decorating, contractors, and delivery and installation companies.
The House Manager will maintain current vendor contact information and keep track of recurring household services.
8. Deliveries, Returns, and Household Errands
The House Manager should be comfortable personally handling routine household errands. Examples include:
- Picking up household supplies.
- Grocery, pharmacy, hardware store, and similar household runs.
- Pocking up online orders.
- Returning or exchanging purchases.
- Dropping off or retrieving dry cleaning.
- Taking household items for repair.
- Receiving furniture and appliance deliveries.
- Checking deliveries for damage.
- Handling incorrect or damaged household orders.
- Coordinating return shipments and taking packages to shipping locations when necessary.
When a household problem can reasonably be solved without involving the homeowner, the House Manager should attempt to solve it.
9. Interior Design and Household Projects
When home improvement or decorating projects are underway, the House Manager may serve as the homeowner's operational liaison with interior decorators, contractors, installers, and vendors.
Responsibilities may include:
- Photographing spaces and taking basic measurements.
- Maintaining lists of existing furniture and household items.
- Coordinating appointments and receiving samples.
- Receiving furniture and decor and inspecting deliveries for visible damage.
- Coordinating installation and being present for vendors and contractors.
- Maintaining project punch lists.
- Following up on missing, damaged, or incomplete items.
- Helping prepare rooms before installations and organizing spaces afterward.
All significant aesthetic and purchasing decisions remain subject to homeowner approval.
10. Household Calendar and Recurring Maintenance
The House Manager will maintain a household calendar for recurring responsibilities such as professional cleaning, deep cleaning, HVAC maintenance, filter replacement, pest control, landscaping, pool maintenance, upholstery and carpet cleaning, pressure washing, appliance maintenance, and home repairs.
The House Manager should proactively schedule recurring maintenance rather than waiting for problems to develop.
11. Guest and Entertaining Preparation
When guests are expected, the House Manager may assist with preparing the residence. This can include:
- Preparing guest bedrooms and making beds with fresh linens.
- Preparing bathrooms with clean towels and toiletries.
- Ensuring common areas are organized.
- Stocking requested beverages or household items.
- Coordinating additional cleaning and receiving necessary deliveries.
- Resetting the residence after guests or gatherings.
12. Household Administrative Management
The House Manager will maintain a simple, organized household management system containing vendor contacts, maintenance history, upcoming appointments, outstanding repairs, household inventory, recurring orders, warranties and manuals, household receipts and approved expenditures, upcoming deliveries, home projects, and household staff schedules where applicable.
A short recurring update should identify: Completed, Outstanding, Upcoming, and Needs Homeowner Approval.
The purpose is to give the homeowner visibility without requiring the homeowner to personally manage every task.
Working With Other Household Staff
The House Manager may work alongside housekeepers, nannies, cleaners, assistants, and other household personnel. The House Manager's responsibility is to ensure household responsibilities are coordinated and that important tasks do not fall between roles. This may include communicating schedules, coordinating access for vendors, communicating household priorities, and following up on household-related assignments.
The House Manager should be comfortable taking responsibility while also maintaining respectful and professional relationships with everyone working in the home.
The Most Important Part of This Position: Ownership
This position requires someone who is proactive rather than reactive. The House Manager should not require the homeowner to provide a daily list of everything that needs to be done.
If you notice:
- A dresser covered in items, organize it.
- A bed that needs to be reset, make it.
- A closet becoming disorganized, straighten it.
- Household supplies running low, restock them.
- A package at the door, bring it in and properly handle it.
- A broken item, determine how it should be repaired.
- A vendor who did not finish a job, follow up.
- An exposed cord creating an unsightly area, identify an appropriate solution.
- A delivery arriving tomorrow, make sure someone is available to receive it.
- A recurring service becoming due, schedule it.
The expectation is see it, own it, solve it.
What This Position Is Not
This is not solely a housekeeping position. It is also not a position where the employee simply walks through the home, creates a list of problems, and gives that list back to the homeowner.
The House Manager is expected to personally complete reasonable hands-on household tasks and coordinate professionals for work requiring specialized skills or significant physical labor. Major plumbing, electrical work, landscaping, extensive deep cleaning, heavy furniture moving, major repairs, construction, and other specialized services should be handled by appropriate professionals.
Requirements
- Spanish-speaking. This is a firm requirement for this position.
- Minimum 3 years of experience as a House Manager, Household Assistant, Family Assistant, Personal Assistant, Estate Assistant, or in a similar private-household position.
- Valid driver's license and reliable transportation.
- Professional references, which will be contacted.
- Successful completion of a background check.
- Willingness to sign a confidentiality agreement.
Ideal Candidate
The ideal candidate is:
- Extremely organized and detail-oriented.
- Naturally proactive.
- Reliable and punctual.
- Comfortable working independently.
- Hands-on and willing to help.
- Excellent at following through.
- Able to identify problems without being told.
- Comfortable coordinating vendors and household services.
- Capable of managing multiple household priorities simultaneously.
- Discreet and respectful of privacy.
- Comfortable working in a private family residence.
- Resourceful and solution-oriented.
- Able to distinguish between something they can handle independently and something requiring homeowner approval.
- Someone who takes pride in keeping a home beautiful, organized, and functioning properly.
The Overall Standard
The purpose of hiring a House Manager is to reduce the homeowner's mental and administrative workload.
The successful candidate understands that their responsibility is not simply to complete a checklist.
Their responsibility is to know the home, understand how it should operate, anticipate what it needs, personally handle appropriate tasks, coordinate what requires outside help, and follow everything through until completion.
Pay: $23.71 - $28.55 per hour
Work Location: In person
