Top 4 Personal assistant Jobs in Wheeling, Wv

Executive Assistant – Transportation & Fleet Operations
SPM Fleet Services, Inc —Richmond, OH
- From $15 an hour
- Full-time
- Clean driving record
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
7d
Executive Assistant (Hybrid)
RR Donnelley —Wheeling, WV
- $18.22 - $25.53 an hour
- Overtime
- Hybrid work
- 5 years
- Writing skills
- Pass drug screening
- Disability insurance
- Health insurance
Quick Apply
11d

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Executive Assistant – Transportation & Fleet Operations

SPM Fleet Services, Inc
Richmond, OH

Quick Apply

Job Details

Full-time
From $15 an hour
7 days ago

Benefits

Health insurance
Paid time off
Opportunities for advancement
Flexible schedule

Qualifications

Computer operation
Title processing
Executive administrative support
Driver's License
Office management

Full Job Description

We are seeking a dependable, organized, and motivated Executive Assistant to support the female owner and day-to-day operations of a growing transportation and fleet/automotive business.

This is not a traditional desk-only administrative position. The right candidate will be comfortable answering phones and handling paperwork one minute and helping coordinate drivers, vendors, repair shops, customers, and vehicles the next. This is an excellent opportunity for someone who enjoys variety, takes initiative, and wants the opportunity to grow with a small business.

Sample Duties & Responsibilities

Open the business/office and assist with daily startup activities
Answer and return business phone calls, text messages, and customer inquiries
Maintain organized files, vehicle records, receipts, invoices, and other business paperwork
Assist with vehicle title paperwork, registrations, and dealership documentation
Become a Notary Public, if not already commissioned — company will pay associated costs for the right candidate
Meet repair vendors, parts suppliers, delivery drivers, and other service providers
Coordinate vehicle repair and service appointments
Pick up and drop off company drivers at repair shops, service facilities, and vehicle locations
Occasionally drive the owner or another team member to pick up or deliver vehicles
Assist with vehicle pickups, deliveries, and other local errands
Create and maintain Facebook Marketplace and other online vehicle listings
Take or organize vehicle photos and basic listing information
Meet customers and clients at the office or vehicle lot
Assist customers with basic paperwork and direct questions to the appropriate team member
Help maintain an organized office, vehicle files, keys, and records
Assist with scheduling, calendars, reminders, and follow-up items
Communicate professionally with customers, drivers, vendors, repair facilities, and business partners
Assist the owner with special projects and daily operational needs
Perform other administrative and operational duties as the businesses continue to grow

What We're Looking For

The ideal candidate is:

Dependable, punctual, and trustworthy
Highly organized and able to manage multiple priorities
Comfortable working independently without constant supervision
Professional when dealing with customers and vendors
Comfortable using a computer, smartphone, email, text messaging, and social media
Willing to learn the transportation and automotive industries
Comfortable driving locally and assisting with vehicle-related errands
Able to maintain confidentiality regarding company, employee, and customer information
A problem solver who can recognize what needs done and take initiative
Flexible and comfortable working in a small-business environment where every day can be different

A valid driver's license and acceptable driving record are required. Automotive, transportation, dealership, office management, customer service, title, or administrative experience is helpful but not required for the right person.

Compensation & Benefits

$15.00/hour starting pay
Performance review and opportunity for a raise after 90 days
Company-provided phone and computer, as needed
Company-paid Notary Public commission/training, if applicable
Possible use of a company vehicle for a highly qualified and trusted candidate
Opportunity to learn multiple areas of transportation, fleet management, vehicle sales, and business operations
Room for advancement and upward mobility as the companies continue to grow

Growth Opportunity

We are looking for more than someone to simply answer phones or file paperwork. Our goal is to find someone who can become a trusted part of the operation.

For the right candidate, this position has the potential to grow into increased responsibility in office management, fleet coordination, dispatch, dealership administration, customer relations, or operations management, with compensation increasing as responsibilities and performance grow.

If you're dependable, organized, comfortable around vehicles and people, and looking for an opportunity where your effort can directly impact your advancement, we'd like to hear from you.

To apply, please submit your resume along with a brief introduction explaining why you would be a good fit for this position.

Pay: From $15.00 per hour

Benefits:

Flexible schedule
Health insurance
Paid time off

Work Location: In person

Quick Apply

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personal assistant jobs in wheeling, wv

Executive Assistant – Transportation & Fleet Operations

Executive Assistant (Hybrid)

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