Top 4 Office & finance assistant Jobs in Whitefish, Mt

Office & Finance Assistant
Denman Construction —Whitefish, MT
- $21 - $25 an hour
- Part-time
- Office
- Finance
- Data entry
- Health insurance
- 401(k)
Quick Apply
Bookkeeping Clerk
Integrated Security Solutions, Inc. —Kalispell, MT
- $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Inventory management
- Health savings account
- Disability insurance
Quick Apply
Wealth Manager Assistant
French Wealth Management LLC —Kalispell, MT
- $20 - $28 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Professional development assistance
- Flexible schedule
Quick Apply
1d

More jobs to discover

Find similar jobs that you might be interested in.

Bookkeeping Clerk
Integrated Security Solutions, Inc. —Kalispell, MT
Verify that all credit card charges have matching receipts and adhere to company travel and expense policies. Schedule monthly credit card payments.
$25 an hour
Quick Apply
Payroll Clerk
Costco Wholesale Corporation —Kalispell, MT
Provides prompt, courteous member service when answering phones and assisting members. Tracks counseling notices prior to filing, purges expired counseling…

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Accounting Administrative Assistant (Part-Time)
VANTAGE LOGISTICS —Sunbury, OH
Associate's degree in Accounting, Business Administration, or a related field. Assist with data entry into accounting and transportation management systems.
$16 - $19 an hour
Quick Apply
3d
Legal Assistant
Robert Half —Columbus, OH
Hands-on experience with electronic filing systems and court filing procedures. Prepare, review, and submit legal documents through electronic court filing…
$19 - $22 an hour
Quick Apply
3d

Show more jobs in cities nearby

I want to receive the latest job alert for office & finance assistant in whitefish, mt

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office & finance assistant jobs near whitefish, mt

Office & Finance Assistant

Denman Construction
Whitefish, MT

Quick Apply

Job Details

Part-time | Full-time
$21 - $25 an hour

Benefits

Health insurance
401(k)
Paid time off
401(k) matching

Qualifications

Teamwork
Internal controls
Business Administration
Productivity software
Business
Associate's degree
Time management

Full Job Description

Reports to: VP Of Finance/HR and Operations Manager

Job Type: Schedule to be determined upon hiring; Part Time or Full Time with coverage between Monday-Thursday 7:45- 5:00, Friday 7:45-noon

Starting Wage: $21.00-$25.00 DOE

Who we are: Denman Construction is a hard-working, professional, family-owned & operated custom residential home builder that has operated in the Flathead Valley for over 40 years. We are continually growing and strive to provide a high level of quality and service through planning, organization and teamwork while adhering to our core values of Integrity, Humility, Care, Excellence & Commitment.

Mission: “We are devoted to creating exceptional client experiences through trusted, lifelong relationships. From design to completion and beyond, our dedicated team guides each decision with quality and integrity at every step.“

Who you are: Friendly & professional, with a strong initiative to go above and beyond for the benefit of our clients and our team

- You have a positive attitude and a strong administrative background

- You can adhere to our Core Values and understand the big picture

- You are a self-starter with a strong work ethic that enjoys working at a faster pace than average, but can also take initiative and adapt during down time

- You have prior experience in accounts payable

- You have the ability to work both independently and to assist the team

- You are very organized and have attention to detail with consistent follow-through

- You have the ability to multitask, while prioritizing responsibilities and deadlines

- You are eager to learn and grow with us, with a strong customer service-minded attitude

Who we are together: A purpose driven team, working together to provide our clients with an exceptional client experience from start to finish.

What you will do: Serve as the point person on the following responsibilities (categories in order of priority, but with % being amount of time in a day spent)

Client Experience (5%)

Maintaining a professional yet welcoming and inclusive environment

· Answering the phone and routing callers to the appropriate in-office or field employee

· Greeting walk-in clients, subcontractors and guests with a smile and assisting them as needed

General Office Admin (45%)

Maintains tidiness of the front desk, lobby, conference room and kitchen so it is presentable for guests (including coffee preparation and dishwasher loading/unloading)
Manages incoming and outgoing correspondence, including emails, mail and packages
Mail/bank/errand runs
Light data entry, filing, copying, and general office responsibilities
Manages, orders, and maintains inventory of office supplies and equipment
Oversees coordination of outside cleaning service
Assists team members with conference room scheduling and meeting setup

Financial Assistance (45%)

· Purchase order & Accounts Payable Data entry from BuilderTrend to SAGE

· Verify PO’s for accuracy to billing, research discrepancies

· Work with Project Manager’s, Vendors, Subcontractors for billing questions

· Electronic invoice collecting and uploading

· Subcontractor Lien Waiver & Insurance Tracking

· Update Accounting System with New Vendor information

· Update Charge on Account List and submit to Credit Vendors

· Update Cenex Account List and Usage Log

· Assist with Sub/Supplier check distribution and tracking list

· Assist with Vehicle Registrations & software subscriptions

· Assist with Vendor Payments by Credit Card

· Create New Client Binders

· Update Client List & Project Checklist

· Assist with document preparation for billing meetings

· Assist with client billing and copying/filing client invoices & documents

· Support VP of Finance

HR (5%)

· Employee recognition – birthdays/anniversaries

· Maintain employee phone list and distribute as updated

· Maintain new hire paperwork packets and distribute to new employees

· Assist with onboarding of new employees (paperwork, office administration)

Assist team in planning and executing company events

Additional projects and tasks as assigned by team members

Required Qualifications:

Minimum 3 years of Administrative Experience
Strong organizational and planning skills
Solid skills in enforcing internal controls and procedures
Excellent communication (verbal & written) skills with solid documentation
Proficient in MS Office and ability to become familiar with new software and office equipment
Proven office administrative experience
Knowledge of office responsibilities, systems, and procedures
Excellent time management skills and ability to multitask and prioritize responsibilities
Strong attention to detail and problem solving skills

Preferred Qualifications:

· 1-3 years of experience in bookkeeping or accounts payable OR

· Associate’s degree in Accounting, Finance, or Business Administration

Pay: $21.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office & finance assistant jobs in whitefish, mt

Office & Finance Assistant

Bookkeeping Clerk

Wealth Manager Assistant

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for office & finance assistant in whitefish, mt

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected