THE POSITION:
Under the general supervision of the Tribal Administrator, the Grant Coordinator will perform a multitude of activities related to grant administration. Duties include assisting in the preparation of grant applications, journal entries, applying grant coding, running financial reports, preparing grant financials, and other grant-related accounting/analyst functions as assigned.
The incumbent is expected to work in accordance with the mission, purpose, and values of the Colusa Indian Community Council.
ESSENTIAL DUTIES and RESPONSIBILITIES:
Depending on the assignment, duties may include, but are not limited to the following:
- Participate in the budgeting process and detail for assigned grants;
- Research grant opportunities to identify best prospects for the Tribe;
- Match available grant opportunities with Tribal needs;
- Monitor budget activity for grants, resolve accounting and reporting issues as necessary;
- Prepare monthly grant financial reports for use by the Tribal Administrator;
- Manage all daily and biweekly processes in accordance within establish deadlines;
- Prepare journal entries, apply grant coding to PO’s, perform grant analysis and run grant financial reports;
- Assist in the preparation of grant proposals including project budgets, narratives, timelines, etc.;
- Track grant proposals and prepare follow up reports as needed;
- Monitor grant expenditures and ensure they are appropriate and allowable;
- Maintain records/spreadsheets for all grant activities;
- Assist Grants Administrator in completing monthly, quarterly, and annual grant reports;
- Identify issues, concerns and problems and communicate with Tribal Administrator as needed;
- Attend and participate in professional conferences and workshops to enhance position related efficiency and knowledge;
- Assist with audits, compliance and grant reporting;
- Provide assistance as needed to Admin department and Front Desk;
- May perform other duties commensurate with the functions and level of the position.
MINIMUM QUALIFICATIONS:
- Experience: One (1) to two (2) years of administration management experience in a professional work environment. Prior experience in grant writing in a tribal environment is desirable.
Substitution for Experience: An Associate’s degree in Accounting, Business Administration, or related field may be substituted for the experience requirement.
- Miscellaneous Licensing/Credentials:
- Must be eighteen (18) years of age, at the time of appointment.
- Must possess a valid California Class C driver’s license.
SUPERVISORIAL DUTIES: None
ADDITIONAL KNOWLEDGE, SKILLS, and ABILITIES:
- Knowledge of accounting practices and procedures.
- Attention to detail and problem-solving skills.
- Proficiency in Microsoft Office, specifically Excel.
- Strong written and verbal communication skills.
- Strong organizational and planning skills.
- Knowledge of computerized accounting systems and procedures.
- Ability to work in a strong team-based environment.
- Ability to work in a fast-paced environment and able to multi-task.
- Flexible and provides assistance to others when needed.
- Proven office management, administrative or assistant experience.
- Excellent time management skills and ability to prioritize work.
- Must be a dedicated worker with ability to report to work on a daily basis.
- Maintain high confidentiality standards at all times. Is required to sign a confidentiality statement upon acceptance of employment.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee:
- Frequent sitting, standing, walking, talking, and hearing in a standard office setting;
- Specific vision abilities required by this job include close vision to read printed materials and a computer screen with ability to adjust focus;
- May occasionally lift and/or move up to 25-50 pounds.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Work is performed in an office setting that is well-lit, ventilated, and temperature-controlled. The noise level is usually low to moderate.
- The incumbent routinely uses standard office equipment such as computers, telephones, photocopiers, and fax machines.
