Top 5 program coordinator (part time) Jobs in williamsville, ny

Training Program Coordinator (Part-Time)
UBMD Primary Care —Buffalo, NY
- $24 - $26 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
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Breastfeeding Program Coordinator
Calming Nature Doula Center Inc. —Buffalo, NY
- $24 - $26 an hour
- Part-time
- Hybrid work
- Background check
- Management
- Mid-level
- Paid time off
Quick Apply
12d
228 - Program Coordinator
COMMUNITY ACTION ORGANIZATION OF WESTERN NEW YORK INC —Buffalo, NY
- $21.63 an hour
- Full-time
- 18 years or older
- English
- High school diploma or GED
Quick Apply
2d
Youth Ministries Program Coordinator
The Salvation Army Eastern Territory —Lockport, NY
- $18.50 an hour
- Part-time
- Clean driving record
- Mid-level
- Driving
- Free parking
- Paid holidays

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Training Program Coordinator (Part-Time)

UBMD Primary Care
Buffalo, NY

Quick Apply

Job Details

Part-time
$24 - $26 an hour

Qualifications

Cross-functional communication

Full Job Description

Training Program Coordinator (Part-Time)

Location: UBMD Primary Care – 77 Goodell Street, Buffalo, NY

Schedule: 20 hours/week

Pay Range: $24.00–$26.00/hour

Status: Part-Time, Non-Exempt AA/EOE

About the Role

UBMD Primary Care is seeking a highly organized, detail‑driven Training Program Coordinator (TPC) to support the daily operations of our residency training programs. This role is ideal for someone who thrives in a fast‑paced academic medical environment, enjoys coordinating complex processes, and excels at communication, planning, and problem‑solving.

The TPC works closely with the Program Administrator and Residency Program Director to ensure smooth program operations in compliance with accreditation standards.

What You’ll Do

Program Administration & Coordination

Meet regularly with the Program Administrator and Program Director to review office operations and project status.
Identify opportunities to improve workflow, efficiency, and cost‑effectiveness; recommend and support policy development.
Assist with recruitment activities, including communication with applicants and incoming residents regarding licensing, waivers, and required documentation.
Verify trainee status, track time off, and maintain accurate program records.
Support preparation for ACGME Self‑Study, site visits, and internal reviews.
Receive and triage resident inquiries to appropriate staff or departments.

Event & Schedule Management

Plan and coordinate program events including orientation, graduation, faculty meetings, and other ACGME‑required activities.
Create applicant interview schedules and assist with master schedule planning.
Enter and maintain rotation schedules in MedHub to ensure accurate billing and activity tracking.
Assist with MedHub setup, conference entry, and weekly attendance tracking.

Evaluation & Documentation Support

Manage evaluation processes for trainees, faculty, rotations, and the program.
Distribute and monitor resident patient surveys and evaluations throughout the year.
Update and distribute the resident handbook annually.
Maintain faculty databases and filing systems.

Communication & Social Media

Manage program social media pages, including posting updates and maintaining content.
Support communication with residents, faculty, and applicants to ensure timely and accurate information sharing.
Adhere to HIPAA and confidentiality standards at all times.

General Administrative Support

Review and respond to company email daily.
Troubleshoot office issues and standardize procedures for efficiency.
Perform additional duties as assigned by program leadership.
Ability to work at least 20 hours per week on a regular basis.
Travel to other UBMD Primary Care locations as needed.

Skills That Lead to Success

Core Skills

Strong organizational and multitasking abilities
Excellent written and verbal communication
Ability to work independently and collaboratively
Professionalism, reliability, and attention to detail
Adaptability in a dynamic academic environment

Technical Skills

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Experience with scheduling, databases, or academic systems (MedHub experience a plus)
Comfort with social media platforms
Ability to manage digital and paper records efficiently

Qualifications

Bachelor’s degree preferred (experience may substitute for degree).
Minimum 2–3 years of administrative support experience, ideally in a medical or academic setting.
Strong communication, organizational, and problem‑solving skills required.
Valid driver’s license and access to a personal vehicle for occasional travel.

Work Environment

Fast‑paced, well‑lit office environment with mild to moderate noise levels.
Occasional exposure to clinical settings and related occupational hazards.
Frequent sitting, standing, and computer use; light lifting up to 15 lbs.
Regular, predictable attendance required.

Additional Information

Employment is contingent upon a successful background check and drug screen. UBMD Primary Care is a smoke‑free, drug‑free, and equal opportunity employer.

UBMD Primary Care is an equal employment opportunity (EEO) employer. We are committed to the principles of equality in employment and opportunity for all employees without regard to race, color, citizenship status, national origin, ancestry, gender or expression whether or not such gender identity or expression differs from the employee’s physical sex as assigned at birth (including transgender status), sexual orientation, age, weight, religion, creed, physical or mental disability, predisposing genetic characteristics and information, marital status, familial status, domestic violence victim status, veteran status, military status, political affiliation or any other factor and/or status protected by law. We expect all employees to adhere to these principles of equality which apply to all aspects of the employment relationship including hiring, job selection, job assignment, compensation, corrective action, termination, access to benefits and training and other privileges of employment.

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program coordinator (part time) jobs in williamsville, ny

Training Program Coordinator (Part-Time)

Breastfeeding Program Coordinator

228 - Program Coordinator

Youth Ministries Program Coordinator

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