Top 15 Scheduling coordinator Jobs in Willmar, Mn

Scheduling Coordinator
BETHESDA HEALTH AND HOUSING —Willmar, MN
- $19.10 - $21.51 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
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9d
Home Health RN Case Manager
BETHESDA HEALTH AND HOUSING —Willmar, MN
- $34.04 - $38.33 an hour
- Full-time
- Nursing
- RN License
- Computer literacy
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9d
Clinical Manager
BETHESDA HEALTH AND HOUSING —Willmar, MN
- $74,719.54 - $84,146.34 a year
- Weekends as needed
- CPR Certification
- Nursing
- RN License
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9d
Secretary/Receptionist - Part Time
New London- Spicer School Dist. —New London, MN
- $20.22 an hour
- Part-time
- Basic math
- Office
- High school diploma or GED
- On-the-job training
- 403(b)
10d
Team Coordinator
Dunhams Sports —Willmar, MN
- Part-time
- Merchandising
- Mid-level
- Supervising experience
- Store discount
RN Coordinator - Leadership Opportunity with Strong Support - Cura of Willmar
Cura Health —Willmar, MN
- $72,000 - $85,000 a year
- Full-time
- RN License
- Inpatient
- Mid-level
- Health insurance
- Dental insurance
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Field Supervisor, Las Vegas
Geotechnical & Environmental Services, Inc —United States
- Management
- Construction site
- 5 years
Remote Licensed Clinical Psychologist (State license in IL, NJ; PsyPact preferred)
Josi Health —United States
- Contract
- Remote
- Research
- Doctor of Philosophy
- Children
Quick Apply
3d
Licensed Clinical Psychologist
Josi Health —United States
- Contract
- Remote
- Doctor of Philosophy
- Children
- Psychology
Quick Apply
3d
Fleet Maintenance Operations Coordinator
Amerit Fleet Solutions —United States
- $24 - $29 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
2h

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Home Health RN Case Manager
BETHESDA HEALTH AND HOUSING —Willmar, MN
Own vehicle, current driver’s license and current automobile insurance. Respond to calls received, assess the situation, and provide direction.
$34.04 - $38.33 an hour
Quick Apply
9d
RN Pediatric Nurse Case Manager
BAYADA Home Health Care —Waite Park, MN
As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates.
$80,000 - $90,000 a year
Quick Apply

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Clinical Education Coordinator
Ohio University (Dublin) Physician Assistant Program —Dublin, OH
While the DCE retains responsibility for academic oversight, curricular alignment, site development strategy, and clinical decision-making, the CEC provides the…
$43,888 - $62,459 a year
4d
Nursing Coordinator PT 20+
KabaFusion —Columbus, OH
Obtains incoming outsourced agency nursing notes and invoices to match up dates and times, enters Patient Care Management System and forwards to QA Nurse for…
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scheduling coordinator jobs near willmar, mn

Scheduling Coordinator

BETHESDA HEALTH AND HOUSING -
Willmar, MN

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Job Details

Full-time
$19.10 - $21.51 an hour
9 days ago

Qualifications

High school diploma or GED

Full Job Description

BETHESDA

Scheduling Coordinator

Ancillary Departments

As our Ancillary Departments Scheduler, you’ll prepare staffing schedules and replacement of staff, making sure those teams are covered, so each shift starts with the right people in the right place.

POSITION SUMMARY

Employment Type

Full-time, benefits eligible

Classification

Hourly, Non-Exempt

Schedule

80 hours per pay period I Monday–Friday, 8:00 a.m. – 4:30 p.m.

Pay Range

$19.10 - $21.51 per hour, based on experience and qualifications

Location

On-Site I Bethesda Grand in Wilmar

Reports To

Director of Human Resources

Departments Supported

Brothers Café, Culinary, Laundry, Maintenance, Recreation, Housekeeping, and Sunrise Village.

Dress Code

Business casual, with Bethesda identification badge.

ABOUT THE ROLE

As the Scheduler for our ancillary departments, you’ll build and maintain the staff schedules for Brothers Café, Culinary, Laundry, Maintenance, Housekeeping, Recreation, and Sunrise Village. You’ll partner with department directors to anticipate coverage needs, fill open shifts quickly, and keep staffing aligned with budgeted hours. You will orient new ancillary team members to the OnShift app, their schedule, and the process for time off and shift trades.

JOB RESPONSIBILITIES

Build & Maintain Department Schedules — Create, publish, and maintain master and daily schedules for assigned ancillary departments in OnShift; process time-off requests, shift trades, and schedule changes accurately and ahead of posting deadlines.
Manage Daily Coverage & Call-Ins — Monitor call-ins and open shifts each day; secure replacement coverage by phone, text, and messaging; escalate gaps that put minimum coverage or service levels at risk.
Maintain Rotational Schedules & Staffing Levels — Manage rotational schedule templates and weekend and holiday rotations.
Track Time Off & Attendance — Record paid personal leave and gather daily absentee information and report occurrences under Bethesda’s attendance policy.
Partner with Department Directors and HR Department — Meet regularly with ancillary department directors and Human Resources regarding coverage needs, open positions, time-off planning, and recurring staffing gaps; escalate unresolved issues promptly.
Ensure Payroll Accuracy & Documentation — Review timecards, missed punches, and schedule variances ahead of each pay period close; keep staffing records and scheduling documentation accurate and current; orient new team members to Bethesda’s scheduling processes.
Other Duties as Assigned — The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

QUALIFICATIONS

High school diploma or equivalent required; post-secondary education (diploma, associate’s degree, or higher) preferred.
Minimum of 2 years of scheduling, staffing, or administrative coordination experience in healthcare or senior living is preferred but not required.
Strong organization, time management, communication, and customer service skills.
Experience building schedules for large or multi-department teams.
Proficiency with OnShift scheduling software, Microsoft Office (Excel, Outlook, Word, Teams).
Ability to manage competing priorities and stay composed through frequent interruptions and last-minute changes.
Ability to maintain strict confidentiality of employee and resident information.

PHYSICAL & MENTAL DEMANDS

Primarily light work, requiring frequent periods of sitting at a workstation.
Regular walking, standing, bending, stooping, pushing, and pulling.
Occasional squatting, kneeling, and reaching above shoulder level.
Occasional lifting of up to 20 pounds.
Sustained judgment, initiative, and problem-solving amid frequent interruptions.

ACKNOWLEDGMENT

I have read this job description and understand the responsibilities and requirements of this position.

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Refine Your Search

scheduling coordinator jobs in willmar, mn

Scheduling Coordinator

Home Health RN Case Manager

Clinical Manager

Secretary/Receptionist - Part Time

Team Coordinator

RN Coordinator - Leadership Opportunity with Strong Support - Cura of Willmar

Field Supervisor, Las Vegas

Remote Licensed Clinical Psychologist (State license in IL, NJ; PsyPact preferred)

Licensed Clinical Psychologist

Fleet Maintenance Operations Coordinator

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