Top 24 Substitute administrative assistant Jobs in Willoughby, Oh

Long-Term Substitute Administrative Assistant
Hawken School —Gates Mills, OH
- $22 - $25 an hour
- Temporary
- Microsoft Word
- Background check
- Microsoft Excel
Quick Apply
3d
Administrative Assistant 1
Cuyahoga County Juvenile Court —Cleveland, OH
- $41,600 a year
- Office
- High school diploma or GED
- Typing
- Paid holidays
- Dental insurance
Substitute Administrative Assistant
Kenston District —Chagrin Falls, OH
- $17.96 an hour
- Word processing
- Computer literacy
- Office
Assistant Childcare Center Director
All Around Children —Cleveland, OH
- $19 - $21 an hour
- Email
- Background check
- Classroom
- CPR Certification
- Paid parental leave
- Paid holidays
Quick Apply
13d
Airport Assistant Administrator - ARFF
City of Cleveland —Cleveland, OH
- $60,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
5d
KMS Administrative Assistant II (7.5 hours/day Mon-Fri, 212 days)
Kenston Middle School —Chagrin Falls, OH
- Monday to Friday
- Word processing
- High school diploma or GED
- Typing
6d
Assistant Administrator
City of Cleveland —Cleveland, OH
- $46,000 - $56,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Health insurance
- Dental insurance
7d
Librarian, East (Part-Time)
Cuyahoga Community College —Highland Hills, OH
- $36.06 an hour
- Part-time
- Background check
- Classroom
- Word processing
13d
Coordinator, Learning Commons (Eastern / Metro Campus)
Cuyahoga Community College —Highland Hills, OH
- $45,000 - $50,000 a year
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
1d
Regional Engagement Specialist
City of Cleveland —Cleveland, OH
- $50,000 - $60,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
1d
Coordinator, Funding Opportunities
Cuyahoga Community College —Cleveland, OH
- $20.53 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Program Assistant, Franklin Academic Alliance
Cuyahoga Community College —Cleveland, OH
- $19 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Long Term Substitute - Grade 1
Cleveland Heights-University Heights City School District —Cleveland Heights, OH
- Online Application
- Teaching Certification
- Mid-level
- Elementary school
Librarian, West (Part-Time)
Cuyahoga Community College —Parma, OH
- $36.06 an hour
- Part-time
- Background check
- Classroom
- Word processing
12d
Alternative Learning Center Ancillary
Cleveland Heights-University Heights City School District —Cleveland Heights, OH
- Online Application
- Classroom
- Writing skills
- Teaching Certification
Program Assistant, Nursing Data
Cuyahoga Community College —Cleveland, OH
- $41,000 - $45,000 a year
- Online Application
- Background check
- Nursing
- Microsoft Outlook
Long Term Substitute - Intervention Specialist
Cleveland Heights-University Heights City School District —Cleveland Heights, OH
- Online Application
- Teaching Certification
- Mid-level
- Elementary school
Long Term Substitute - Math Teacher
Cleveland Heights-University Heights City School District —Cleveland Heights, OH
- Online Application
- Classroom
- High school
- Mid-level
Long Term Substitute - Early Childhood Intervention Specialist
Cleveland Heights-University Heights City School District —University Heights, OH
- Online Application
- Classroom
- Teaching Certification
- Mid-level
Substitute School Nurse
Cleveland Heights-University Heights City School District —Cleveland Heights, OH
- Online Application
- Nursing
- Bachelor of Science
- Mid-level

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Long-Term Substitute Administrative Assistant

Hawken School -
Gates Mills, OH

Quick Apply

Job Details

Temporary
$22 - $25 an hour
3 days ago

Qualifications

Microsoft Word
Microsoft Excel
Filing
Executive administrative support
Employee relationship building
Organizational skills
Office management
Database software proficiency

Full Job Description

Long-Term Substitute Administrative Assistant to the Upper School Director

Hawken School is committed to doing school differently and better. This means developing an inclusive and accepting community where adults feel empowered to design educational experiences for students that deepen their learning, engaging their emotions as well as their intellects. Hawken School seeks culturally competent teachers and staff members who are committed to equity and social justice, are comfortable taking risks, and who embrace a growth mindset. We are constantly looking for new ways to inspire student curiosity while remaining dedicated to nurturing compassion and kindness in our students.

THE POSITION

Hawken School is seeking a long-term substitute Administrative Assistant to the Upper School Director. This position reports to the Director of the Upper School and works closely with the Upper School Administrative Team. The primary functions of this role are to provide in-depth, proactive, and attentive administrative support to the Director of the Upper School, to share responsibilities for the front desk of the academic building, and to support management of the Upper School budget as well as Upper School-specific transportation and supply needs. As a representative of the Director and Division, the assistant needs to be a proactive problem solver with exceptional communication skills and attention to detail.

This is a 13-week, full-time position, beginning August 24, 2026, and concluding on November 23, 2026, with the potential for a few support days in early December, after the Thanksgiving holiday.

ESSENTIAL RESPONSIBILITIES

The essential responsibilities of the position include:

Provide direct assistance to the Director of the Upper School on scheduling, projects, and tasks needed to ensure effective day-to-day administrative function of the division
Serve as a thought partner to the Director of the Upper School to keep the office and division running efficiently:
Manage the Director of the Upper School’s calendar, short- and long-term, including preparing advance materials that may be needed for upcoming meetings and effectively communicating with all necessary school-wide constituents
Support oversight of Upper School budget, including overseeing timely reconciliation of school-provided credit cards, including receipts with proper coding
Complete general office tasks, such as filing, scanning, copying, data entry and ordering supplies
Support Director in Weekly Communications to Upper School community
Ensure that visitors and communications (phone, email, and mail) are responded to efficiently and professionally and in a manner reflective of school culture and conforming to the highest standards of professionalism and discretion
Provide event planning support for special Upper School events – room setup, ordering and setting up snacks, making copies, etc.
Support coordination of transportation scheduling for community day and Intensives
Build and manage relationships with all members of the Hawken Upper School community
Provide coverage of the front desk in the main school building – answering phones, assisting students, monitoring the doors – from 2:00 to 4:00 p.m., provide sub coverage at front desk when needed
Assist in other aspects of administrative support and school leadership support as needed

The hours of this position are 8 a.m. to 4 p.m., Monday through Friday. A light breakfast with coffee and full lunch are provided/available each day to faculty and staff on campus.

QUALIFICATIONS

An Associate’s or Bachelor's degree is preferred but not mandatory
Strong communication and organization skills
At least two years of experience assisting an administrator preferred
Experience and facility utilizing Microsoft Word, Excel, and database management software required
Proven integrity – ability to maintain strict levels of confidentiality within a professional organization and identify sensitive and difficult situations that may arise, and act accordingly
Strong intercultural competency skills

THE SCHOOL

Founded on the ideal that “the better self shall prevail and each generation introduces its successor to a higher plane of life,” Hawken School is a coeducational independent day school with 1,600 students in toddler through grade 12. Our four campuses within 25 minutes of downtown Cleveland and an urban extension center in the city’s museum district provide a demanding and integrated course of study in a diverse and dynamic environment.

To learn more about us, visit

HOW TO APPLY

Submit an employment application through . Address your cover letter to Matt Simon, Director of the Upper School.

Hawken School is an equal-opportunity employer dedicated to promoting all forms of diversity in the workplace and in our student body. We strongly urge all qualified individuals to apply.

Job Type: Temporary

Pay: $22.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

substitute administrative assistant jobs in willoughby, oh

Long-Term Substitute Administrative Assistant

Administrative Assistant 1

Substitute Administrative Assistant

Assistant Childcare Center Director

Airport Assistant Administrator - ARFF

KMS Administrative Assistant II (7.5 hours/day Mon-Fri, 212 days)

Assistant Administrator

Librarian, East (Part-Time)

Coordinator, Learning Commons (Eastern / Metro Campus)

Regional Engagement Specialist

Coordinator, Funding Opportunities

Program Assistant, Franklin Academic Alliance

Long Term Substitute - Grade 1

Librarian, West (Part-Time)

Alternative Learning Center Ancillary

Program Assistant, Nursing Data

Long Term Substitute - Intervention Specialist

Long Term Substitute - Math Teacher

Long Term Substitute - Early Childhood Intervention Specialist

Substitute School Nurse

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