Top 3 Appointment scheduler Jobs in Winchester, Va

Surgical Scheduler
Winchester Cardiology and Vascular Medicine —Winchester, VA
- $17.82 - $21.00 an hour
- Monday to Friday
- Surgery
- HIPAA
- High school diploma or GED
- COVID-19 protective measures
- Paid holidays
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Surgical Scheduler
BMC Berkeley Medical Center —Martinsburg, WV
- Part-time
- Surgery
- Inventory management
- Medical office experience
Surgical Scheduler for General Surgery Office
BMC Berkeley Medical Center —Martinsburg, WV
- Full-time
- Surgery
- Inventory management
- Medical office experience
3d

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BAKER DENTISTRY —Stephens City, VA
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Annotate all telephone calls within the appropriate computer based systems. A normal ‘day in the life’ consists of conducting outbound calls to and from…
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Surgical Scheduler

Winchester Cardiology and Vascular Medicine -
Winchester, VA

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Job Details

$17.82 - $21.00 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Employee discount

Qualifications

Customer communication
Patient scheduling systems
HIPAA compliance
HIPAA
Medical scheduling
High school diploma or GED
Computer skills
Clinical confidentiality policies

Full Job Description

The Surgical Scheduler plays a critical role in ensuring the efficient coordination of procedural care. This position manages the scheduling process from initial request through procedure readiness, coordinating with patients, providers, clinical staff, and insurance partners to ensure all requirements are completed accurately and timely. Through strong organizational skills and a commitment to service excellence, the Surgical Scheduler helps support seamless operations and the delivery of high-quality patient care.

Essential Responsibilities

Coordinate and schedule patient procedures by aligning physician availability, procedural requirements, clinical priorities, and patient needs to ensure timely access to care and efficient use of scheduling capacity.
Coordinate all pre-procedure requirements, including pre-admission testing, ancillary services, orders, and clinical clearances, to ensure patients are prepared for scheduled procedures.
Collaborate with physicians, clinical teams, management, and referring provider offices to coordinate procedure requests, resolve scheduling challenges, and support continuity of care.
Serve as a primary point of contact for patients by providing appointment information, procedure instructions, reminders, and ongoing scheduling support to promote preparedness and attendance.
Facilitate insurance authorization and pre-certification activities with the prior-authorization department to obtain required approvals, ensure documentation completeness, and coordinate follow-up on denials or appeals.
Maintain accurate scheduling, testing, and patient records in EPIC, ensuring all required documentation, results, and correspondence are complete and appropriately filed.
Provide backup support for front desk and Patient Access operations as needed to maintain effective clinic workflow and positive patient satisfaction.

Schedule

Monday through Friday, 8:00 AM to 4:30 PM.

Compensation

The base pay range for this position is $17.82 - $21.00 hourly. Starting pay within the posted range is determined by factors including job-related skills, experience, education, and qualifications. The range provides the opportunity to progress as you grow and develop within a role.

Benefits

Winchester Cardiology offers a comprehensive benefits package, available upon eligibility, including:

Medical, Dental, and Vision Insurance
Life, Disability, and Supplemental Health Insurance
Paid Time Off (PTO)
Paid Holidays
401(k) Retirement Plan with Annual Employer Contribution
Employee Perks & Discount Program

Minimum Qualifications

High school diploma or equivalent.
At least one year of experience working in a medical office, clinic, or healthcare setting.
Proficiency in using computers, scheduling systems, and standard office equipment.
Strong verbal and written communication skills with a commitment to providing inclusive, patient-centered service.
Ability to multitask in a fast-paced environment while maintaining accuracy and professionalism.
Demonstrated ability to work effectively as part of a team and independently.
Strong understanding of HIPAA guidelines with the ability to maintain strict confidentiality and privacy of patient information.

Preferred Qualifications

Knowledge of medical terminology.
Prior experience using EPIC EMR.

Physical Requirements

Ability to lift and carry up to 15 lbs
Ability to work at a desk for extended periods (sitting), up to 8 hours per day
Ability to use a computer and standard office equipment for extended periods, up to 8 hours per day
Ability to work onsite Monday through Friday

All employees of Winchester Cardiology and Vascular Medicine P.C. are required to comply with company protocols regarding COVID-19 and other infectious diseases. This includes adherence to vaccination policies, safety measures, and any additional health protocols established to protect the well-being of patients, staff, and the community.

Winchester Cardiology values diversity and is committed to creating an inclusive workplace for all employees. We are an Equal Opportunity Employer and consider all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability (physical or mental), veteran status, genetic information, or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at [email protected] to request an accommodation.

Winchester Cardiology and Vascular Medicine participates in E-Verify, the federal program for electronic verification of employment eligibility.

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appointment scheduler jobs in winchester, va

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Surgical Scheduler for General Surgery Office

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