Top 5 Administrative support associate Jobs in Winston Salem, Nc

Administrative Support Associate
Winston-Salem State University —Winston-Salem, NC
- $33,540 - $54,455 a year
- Full-time
- School experience
- Laboratory experience
- Mid-level
- Retirement plan
Administrative Support Associate
The University of North Carolina Greensboro —Greensboro, NC
- $21,875 - $23,059 a year
- Part-time
- School experience
- Microsoft Excel
- Microsoft Outlook
Administrative Support Team Associate, Friendly Center - Part Time
Macy’s —Greensboro, NC
- $15.00 - $20.54 an hour
- Part-time
- English
- Office
- 1 year
- Store discount
- Paid holidays
Administrative Support Associate
Dival Safety Equipment —Greensboro, NC
- Pass drug screening
- Administrative experience
- High school diploma or GED
Quick Apply

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Administrative Support Associate

Winston-Salem State University -
Winston-Salem, NC

Apply Now

Job Details

Full-time
$33,540 - $54,455 a year

Benefits

Retirement plan

Qualifications

Customer communication

Full Job Description

Position Details

Classification Information

Position Classification Title

Administrative Support Associate

FLSA

Non-Exempt

Position Class

10421

Position Overview

Join the Ramily!

Join the Ramily!

Winston-Salem State University (WSSU) is a distinguished institution that combines academic excellence, community engagement, and a commitment to fostering student success. We are proud to be North Carolina’s only university to earn the distinguished designation of Opportunity College by the Carnegie Classifications of Higher Education and the American Council on Education (ACE). WSSU is dedicated to preparing students for leadership roles through rigorous programs in health sciences, business, education, and the humanities. Known for its supportive environment, the university fosters a close-knit community that nurtures both professional and academic excellence.

Situated in Winston-Salem, North Carolina—known as the city of Arts and innovation, WSSU provides students with opportunities to engage in a dynamic mix of professional, social, and cultural experiences. Winston-Salem is home to thriving arts, healthcare, and technology sectors, offering both students and faculty unique collaboration opportunities and professional development pathways.

With its beautiful campus, strong sense of community, and dedication to fostering personal and professional growth, Winston-Salem State University is an ideal place to teach, work, and learn.

Find information about our current benefits and retirement options, our holiday schedule, and other discounts and perks at the links below:

UNC System Employee Benefits Central

UNC System Retirement Benefits

WSSU Holiday Schedule

WSSU Discounts and Perks

Position Summary

The Department of Biological Sciences at Winston-Salem State University invites applications for an Administrative Support Associate. The department is one of the University’s largest undergraduate teaching units, serving biology majors, students in STEM and health sciences programs, and those completing general education requirements. The Administrative Support Associate serves as the department’s primary administrative and operational support professional, coordinating a broad range of academic, financial, personnel, and operational functions. Preference will be given to candidates with experience in higher education and a background in biology, another natural science, or a science-based academic environment.

Responsibilities of the Administrative Support Associate include:

Coordinate the daily administrative operations of the Department of Biological Sciences and provide support to the department chair, faculty, staff, and students.
Serve as the primary point of contact for faculty, students, visitors, and external stakeholders, respond to inquiries, and refer complex issues to the department chair
Schedule meetings, interviews, events, and departmental activities; prepare reports and professional correspondence
Develop and maintain office procedures that improve efficiency and continuity of operations
Coordinate personnel actions, onboarding activities, and faculty support processes, and serve as the liaison between the department and Human Resources, Academic Affairs, Finance, Purchasing, Facilities, Information Technology, and other university offices
Process departmental purchasing, procurement, and vendor payments
Manage departmental P-Card transactions and reconciliations
Monitor departmental budgets and reconcile Banner financial reports
Process travel authorizations and reimbursements
Coordinate contracts, service agreements, and equipment purchases while ensuring compliance with university policies
Coordinate faculty searches, meetings, special events, and departmental initiatives
Support instructional and laboratory operations through coordination of administrative processes
Maintain confidential personnel, financial, purchasing, and student records
Assist with documentation for assessment, accreditation, annual evaluations, and other university reporting requirements

Primary Function of Organizational Unit

The Department of Biological Sciences is one of the University’s largest undergraduate teaching departments. The department provides instruction for biology majors, supports STEM and health sciences programs, and offers biology courses that fulfill general education requirements. Faculty are engaged in teaching, scholarship, undergraduate research, academic advising, mentoring, and service, advancing the University’s mission of student success, academic excellence, and community engagement.

Position Information

Position Number

110942

Competency Level

Journey

Working Position Title

Administrative Support Associate

Building and Room No.

WB Atkinson Science Building, Room 414

Work Hours: From [time] to [time] on [days] of [week]

8 am - 5 pm, Monday - Friday

Hours per week

Months per year

Appointment Type

Permanent Full-Time

If Time Limited.

Appointment Length.

DHR Assigned Fields

FTE

Requirements and Preferences

Position required to work during periods of adverse weather or other emergencies

Not Mandatory

Position required to work On-Call/Emergency Callback

Minimum Experience/Education

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Years Experience, Skills, Training, Education

Three or more years of progressively responsible administrative support experience, preferably in higher education or a similarly complex organizational environment.
Associate’s degree or bachelor’s degree is preferred.
Preference will be given to candidates with a degree or coursework in biology or another natural science, or experience working in a science or laboratory-based academic environment.
Experience supporting financial, personnel, purchasing, travel, scheduling, and records management functions
Experience with purchasing scientific or laboratory supplies and equipment
Proficiency with Microsoft Office 365 applications
Experience using enterprise resource planning (ERP) systems such as Ellucian Banner
Strong organizational, communication, customer service, problem-solving, and time management skills
Ability to manage multiple priorities and maintain confidentiality

Required License or Certification

N/A

Valid US Driver's License

Commercial Driver's License Required

Physical Required

List any other medical/drug tests required

Posting Details

Posting Number

SPA01050P

Internal Posting Only

Time Limited Position

Appointment Length

State Salary Range

$33,540 - $54,455

Internal Salary Range

$33,540 - $43,000

Open Date

07/31/2026

Close Date

08/20/2026

Open Until Filled

Special Instructions Summary

Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified.

Please Note:

A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants.
Salary will be determined based on competencies, equity, budget, and market considerations.
Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
Failure to complete the application completely may result in you not being considered for the vacant position.
Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
If you have general questions about the application process, you may contact Human Resources at [email protected]. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834.

Key Responsibilities and Related Competencies

Competency

Financial Management - Budget

Describe the specific job duties related to this competency

Processes departmental purchasing, procurement, and vendor payments.

Manages departmental P-Card transactions and reconciliations.

Monitors departmental budgets and reconciles Banner financial reports.

Processes travel authorizations and reimbursements.

Coordinates contracts, service agreements, and equipment purchases while ensuring compliance with university policies.

Percentage Of Time

Competency

Planning and Organizing Work

Describe the specific job duties related to this competency

Coordinates the daily administrative operations of the Department of Biological Sciences.

Provides administrative support to the department chair, faculty, staff, and students.

Establishes priorities and coordinates multiple projects and deadlines simultaneously.

Schedules meetings, interviews, events, and departmental activities.

Develops and maintains office procedures that improve efficiency and continuity of operations.

Percentage Of Time

Competency

Communication - Verbal / Written

Describe the specific job duties related to this competency

Serves as the primary point of contact for faculty, students, visitors, and external stakeholders.

Responds to inquiries and provides guidance regarding departmental and university procedures.

Prepares correspondence, reports, and other administrative documents.

Communicates professionally with university offices and external vendors.

Percentage Of Time

Competency

Coordination - Work

Describe the specific job duties related to this competency

Coordinates personnel actions, onboarding activities, and faculty support processes.
Serves as the liaison between the department and Human Resources, Academic Affairs, Finance, Purchasing, Facilities, Information Technology, and other university offices.
Coordinates faculty searches, meetings, special events, and departmental initiatives.
Supports instructional and laboratory operations through coordination of administrative processes.

Percentage Of Time

Competency

Information/Records Administration

Describe the specific job duties related to this competency

Maintains confidential personnel, financial, purchasing, and student records.

Prepares reports and maintains departmental databases.

Ensures compliance with university record retention policies.

Assists with documentation for assessment, accreditation, annual evaluations, and other university reporting requirements.

Percentage Of Time

Competency

Problem Solving

Describe the specific job duties related to this competency

Independently resolves routine administrative and operational issues.

Researches university policies and procedures to determine appropriate actions.

Identifies process improvements that enhance departmental efficiency.

Refers complex issues to the department chair.

Percentage Of Time

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administrative support associate jobs in winston salem, nc

Administrative Support Associate

Administrative Support Associate

Administrative Support Team Associate, Friendly Center - Part Time

Administrative Support Associate

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