Top 221 Coordinator of scheduling & events Jobs in Wisconsin

Research Programs Coordinator
EPILEPSY FOUNDATION —Wisconsin
- $55,000 - $65,000 a year
- Full-time
- Remote
- Mid-level
- Administrative experience
- Bachelor's degree
Quick Apply
2d
Marketing Coordinator
I39 Supply —Portage, WI
- $60,000 - $65,000 a year
- Full-time
- Dealership
- Marketing
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Registered Nurse (RN) - Oconomowoc Memorial -Medical Surgical Unit 0.9 FTE Nights
ProHealth Care —Oconomowoc, WI
- Night shift
- Nursing
- RN License
- Hospital
- Health savings account
- Tuition reimbursement
Membership & Involvement Coordinator
First Universalist Unitarian Church of Wausau —Wausau, WI
- $19.84 an hour
- Part-time
- Computer literacy
- Administrative experience
- High school diploma or GED
- Professional development assistance
- Flexible schedule
Quick Apply
Day Services Program Manager
Prime Horizon —Port Washington, WI
- $50,000 - $65,000 a year
- Full-time
- Background check
- CPR Certification
- Clean driving record
- Paid time off
Quick Apply
Clinical Assistant - LPN/CMA/RMA/CPT
Hemophilia Outreach of WI Inc —Wausau, WI
- Full-time
- Microsoft Excel
- Vital signs
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Assistant Event Operations Manager
Pine Hills Country Club —Sheboygan, WI
- $40,000 - $43,000 a year
- Weekends as needed
- Background check
- Bar
- Mid-level
- Health savings account
- Health insurance
Quick Apply
18h
Resident Community Coordinator
FIDUCIARY REAL ESTATE DEVELOPMENT —Sun Prairie, WI
- $20 - $22 an hour
- Part-time
- OSHA
- Apartments
- Communication skills
- Flexible schedule
Quick Apply
Full-Time Youth Development Professional – Just Work Weekends!
Chileda Institute Inc. —La Crosse, WI
- $20 - $23 an hour
- Weekends as needed
- 18 years or older
- Experience working with individuals with developmental disabilities
- High school diploma or GED
Quick Apply
Supervisor Distribution - 2nd Shift
Ventura Foods —Waukesha, WI
- 8 hour shift
- Microsoft Word
- Writing skills
- Windows
- Profit sharing
- Paid holidays
Administrative Assistant
Tower MRL —Cottage Grove, WI
- $21 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- AD&D insurance
- Paid holidays
Quick Apply
9d
House Supervisor (per diem)
Sauk Prairie Healthcare —Prairie du Sac, WI
- Weekends as needed
- Nursing
- RN License
- Hospital
- Free parking
- Disability insurance
Coordinator of Scheduling & Events
University of Wisconsin–Madison —Madison, WI
- $57,795 - $62,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Dental insurance
- Paid time off
Executive Assistant
Kohler —Kohler, WI
- $65,500 - $98,300 a year
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Benefits from day one
13d
Events Coordinator
Bear Country Inc —Caledonia, WI
- Full-time
- Management
- Mid-level
- Resort
Quick Apply
Development Coordinator
American Heart Association —Milwaukee, WI
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Wellness program
- Paid holidays
Volunteer Coordinator
Beloit Health System —Beloit, WI
- $24.20 - $33.88 an hour
- Full-time
- Hospital
- Mid-level
- High school diploma or GED
- Paid jury duty
- Disability insurance
Quick Apply
Engagement & Wellness Coordinator
Horizon Home Care & Hospice —Milwaukee, WI
- Part-time
- Microsoft Excel
- Mid-level
- Office
Medical Education and Clinical Program Coordinator
Natus Neuro —Wisconsin
- $75,000 - $90,000 a year
- Full-time
- Remote
- Mid-level
- 3 years
- Bachelor's degree
- Continuing education credits
- Paid holidays
Senior Coordinator, Internal Communications - Channel & Analytics Strategy
KOHLS —Menomonee Falls, WI
- Writing skills
- Mid-level
- Office
- Work from home

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Research Programs Coordinator

EPILEPSY FOUNDATION -
Wisconsin

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year
2 days ago

Qualifications

Project team coordination
Meeting minutes
Correspondence management
Office activity coordination
Contractor management
Project documentation
Operations coordination
Filing
Mid-level
Incident Escalation
Event vendor coordination
Customer inquiry handling
Administrative experience
Newsletter content drafting
Meeting scheduling
Research project coordination
Social media platforms
Salesforce Cloud
Bachelor's degree
Internal employee customer service
Content development
Issue tracking
Vendor communication
Collaborative technology platforms
Organizational skills
Presentation preparation
CRM system proficiency
Productivity software
Data collection
Non-profit experience

Full Job Description

Summary

The Program Coordinator provides administrative, logistical, communications, and programmatic support across Research Department initiatives. This role helps maintain project trackers, coordinate meetings and events, prepare materials, support stakeholder communications, monitor shared program mailboxes, and ensure timely follow-up across multiple workstreams. The Program Coordinator reports to the Director of Research Operations and supports efficient execution of department priorities.

Essential Duties and Responsibilities

Administrative and Project Coordination

Coordinates day-to-day logistics for Research Department programs, meetings, events, and initiatives under the direction of the Director of Research Operations.
Supports scheduling, calendarholds, agenda preparation, meeting preparation, note-taking, action item tracking, and follow-up.
Maintains organized project trackers, timelines, contact lists, shared files, templates, meeting notes, and documentation.
Enters relevant data to Salesforce
Helps track program milestones, deliverables, deadlines, open items, and next steps across multiple workstreams.
Flags missing information, delays, stakeholder concerns, logistical issues, or competing deadlines to the Directorin a timely manner.
Supports internal coordination across departments, including Development, Marketing/Communications, Mission, Advocacy, Finance, Operations, and other teams.

Meeting, Event, and Program Support

Supports Research Department events and programs, including the Pipeline Conference, Shark Tank, Research Roundtable for Epilepsy (RRE), diagnostic and tracking Research Roundtable for Epilepsy (dtRRE), Research Ambassador Program, PAB-related meetings, fellowships, awards, and other initiatives.
Coordinates invitations, registration, attendee communications, speaker logistics, travel details, vendor follow-up, meeting materials, and event supplies.
Prepares and organizes meeting materials, slide decks, briefing documents, participant lists, run-of-show documents, agendas, name badges, shipping lists, and other event materials.
Supports event logistics and serves as a responsive operational point of contact for routine participant, speaker, volunteer, reviewer, judge, and internal staff needs.
Supports post-event follow-up, including thank-you notes, survey distribution, data collection, summary notes, action item tracking, and documentation of next steps.
Assists with operational support for scholarships, stipends, reimbursements, travel coordination, and related participant or award processes as assigned.

Shared Mailbox and Stakeholder Support

Monitors shared Research Department and program mailboxes, drafts routine responses, routes inquiries, tracks open items, and escalates complex or sensitive issues to the Director.
Serves as a professional first-line point of contact for routine inquiries from researchers, clinicians, industry partners, volunteers, people with epilepsy, caregivers, internal stakeholders, and other external partners.
Maintains inquiry logs, response templates, distribution lists, and contact records to support continuity and timely follow-up.
Coordinates scheduling and communications with committees, advisors, speakers, reviewers, ambassadors, contractors, and vendors as assigned.

Communications and Reporting Support

Drafts and edits routine communications, including email updates, meeting recaps, invitations, newsletters, briefing notes, and program summaries.
Assists with compiling content for donor updates, board and committee materials, website updates, social media, internal reports, and program documentation.
Supports dissemination of Research Department updates, educational materials, program opportunities, and meeting outputs in coordination with the Director and relevant internal teams.
Prepares first drafts of summaries, recaps, templates, and other materials for review by the Director or CRIO.

Contractor, Vendor, and Administrative Support

Supports contractors, consultants, and vendors with scheduling, materials, documentation, logistics, meeting access, shared files, and follow-up as assigned.
Helps collect and organize documentation for invoices, contracts, reimbursements, stipends, travel forms, and related payment processes.
Tracks status of assigned administrative items and provides reminders or updates to help ensure timely completion.

Additional Duties and Responsibilities

Performs other duties as assigned in support of Research Department priorities and organizational needs.

Education Requirements

Bachelor's degree in a related field preferred or equivalent combination of education, training, and experience.

Experience Requirements

Minimum of two years of responsible experience in program administration, project coordination, event coordination, nonprofit programs, health-related programs, or a related area preferred.
Previous experience in a nonprofit, health-related, patient advocacy, research, academic, or mission-driven setting preferred.
Any acceptable combination of education, training, and experience that provides the required knowledge, abilities, and skills may be substituted for the requirements listed above.

Knowledge, Skills, and Abilities

Strong organizational skills and attention to detail, with ability to manage multiple tasks, deadlines, and follow-up items.
Effective written communication skills and ability to draft clear, professional routine communications, recaps, notes, and summaries.
Ability to maintain trackers, timelines, contact lists, shared files, templates, and documentation in a consistent and organized manner.
Professionalism and responsiveness when communicating with internal and external stakeholders.
Ability to identify when an issue requires escalation to the Director of Research Operations.
Comfort supporting meetings, events, registration, travel details, materials, and post-event follow-up.
Proficiency with Microsoft Office, shared drives, virtual meeting platforms, and collaborative work systems.
Commitment to the mission of the Epilepsy Foundation and respectful engagement with people with epilepsy, caregivers, clinicians, researchers, volunteers, and partners.

Supervisory Responsibilities

This position has no supervisory responsibilities and no direct reports.

Travel, Work Environment, and Physical Demands

This is a full-time position, working 35 hours per week, Monday-Friday, 9 AM - 5 PM Eastern, with flexibility required during major meetings, events, or deadline periods.
Travel may be required for Research Department events, convenings, and meetings.
While performing the duties of this job, the employee is regularly required to talk and hear and will require staring at a computer screen and/or documents for extended periods of time. Some standing, walking, filing, lifting, packing, shipping, or moving event materials, boxes, packages, or office equipment may be required.

Quick Apply

Refine Your Search

coordinator of scheduling & events jobs in wisconsin

Research Programs Coordinator

Marketing Coordinator

Registered Nurse (RN) - Oconomowoc Memorial -Medical Surgical Unit 0.9 FTE Nights

Membership & Involvement Coordinator

Day Services Program Manager

Clinical Assistant - LPN/CMA/RMA/CPT

Assistant Event Operations Manager

Resident Community Coordinator

Full-Time Youth Development Professional – Just Work Weekends!

Supervisor Distribution - 2nd Shift

Administrative Assistant

House Supervisor (per diem)

Coordinator of Scheduling & Events

Executive Assistant

Events Coordinator

Development Coordinator

Volunteer Coordinator

Engagement & Wellness Coordinator

Medical Education and Clinical Program Coordinator

Senior Coordinator, Internal Communications - Channel & Analytics Strategy

I want to receive the latest job alert for coordinator of scheduling & events in wisconsin

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