Top 17 Executive assistant Jobs in Xenia, Oh

Executive Assistant
Parallax Advanced Research —Beavercreek, OH
- $56,000 - $73,000 a year
- Microsoft Outlook
- 5 years
- Mid-level
- Paid parental leave
- Paid holidays
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Administrative Assistant III (Hybrid/Dayton OH)
CareSource —Dayton, OH
- $47,400 - $76,000 a year
- Overtime
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
13d
Executive Assistant
Five Rivers Metro Parks —Dayton, OH
- $47,548.80 - $59,425.60 a year
- Full-time
- Background check
- 7 years
- Pass drug screening
2d
SENIOR EXECUTIVE ASSISTANT
Air Transport Services Group Inc —Wilmington, OH
- $70,000 - $120,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
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Executive Assistant to the President
Wright State University —Dayton, OH
- Research
- Office
- Bachelor's degree
Executive Administrator to the President / CEO
Hightowers Petroleum Co. —Middletown, OH
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
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Executive Administrative Professional*
SIERTEK LTD —Wright-Patterson AFB, OH
- Full-time
- Office
- Bachelor's degree
- SharePoint
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Executive Secretary
Gnostech —Wright-Patterson AFB, OH
- Full-time
- Microsoft Outlook
- 5 years
- Bachelor of Science
- Paid training
- Health savings account
Program Support Specialist
Modern Technology Solutions, Inc —Beavercreek, OH
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Senior Executive Secretary
Gnostech —Wright-Patterson AFB, OH
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Writing skills
- Paid training
- Health savings account
Executive Assistant
Premier Solutions —Sabina, OH
- $50,000 - $65,000 a year
- Full-time
- Background check
- Writing skills
- Research
- Health savings account
- Health insurance
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13d
Part Time Administrative Assistant
Odawara Automation Inc —Tipp City, OH
- Part-time
- Background check
- Pass drug screening
- Office
Quick Apply
Marketing and Communications - Administrative Assistant - VP for Marketing & Communications (part time)
Cedarville University —Cedarville, OH
- Part-time
- Computer literacy
- Mid-level
- Office
- Free parking
Administrative Coordinator
Central State University —Wilberforce, OH
- Microsoft Excel
- Microsoft Outlook
- Computer Science

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Administrative Assistant III (Hybrid/Dayton OH)
CareSource —Dayton, OH
Answer telephone calls, provide information, direct calls or take messages concerning matters related to the department. Accurate and efficient typing skills.
$47,400 - $76,000 a year
13d
Executive Assistant
Parallax Advanced Research —Beavercreek, OH
Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries. As a DoD/DoW Contractor, must be a US Citizen.
$56,000 - $73,000 a year
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Executive Assistant

Parallax Advanced Research
Beavercreek, OH

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Job Details

$56,000 - $73,000 a year

Benefits

Paid parental leave
Paid holidays
Disability insurance
Health insurance
Dental insurance
Military leave
Paid time off
Paid military leave
Parental leave
Vision insurance
401(k) matching

Qualifications

Office supply management
Customer communication
Business travel arrangements
Executive administrative support
Office supply ordering
Purchasing
Managing executive calendars

Full Job Description

Remote Status: On-Site
Executive Assistant
Location: On-Site | Organization: Parallax Advanced Research

Why This Role Matters

At Parallax Advanced Research, our work is rooted in innovation, collaboration, and national impact. As a nonprofit research institute, we partner with government, academic, and industry clients to solve complex challenges in AI, aerospace, human-machine teaming, and beyond.

As an Executive Assistant, you will support this Parallax mission through providing executive administrative support for members of the Parallax Advanced Research leadership team.

In This Role, You Will:

Responsible for internal and external communications for the Parallax Advanced Research executive. Interacts on behalf of the leadership team with senior level business and military leaders, community stakeholders, and clients in confidential matters requiring initiative and judgment.
Serves as primary contact point on behalf of the executive and internal and external stakeholders.
Collaborates with numerous Parallax Advanced Research clients and community organizations for various projects.
Prepares and edits documents and materials by transcribing, formatting, inputting, retrieving, analyzing, and copying text, data, and graphics.
Conserves executive's time by reading, researching, and routing correspondence and email; drafting emails, letters, and documents; collecting and analyzing information; initiating telecommunications.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Prepares agendas and meeting materials for executive.
Organizes files and documents for executive for easy tracking and retrieval.
Assists executive in prioritizing key tasks and initiatives; tracks tasks and follows up on outstanding items and issues.
Attends meetings, sometimes in the executive's absence, speaking on behalf of the executive, in alignment with predetermined strategy and objectives.
Takes meeting notes/minutes and tracks action items assigned to team members.
Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
Provides on-site event and meeting support in conjunction with administrative team, including preparation of meeting materials, room preparation and reset, coordination of catering, and other meeting support.
Prepares, submits, and tracks purchase requests and expense reports.
Maintains customer confidence and protects company by keeping information confidential.
Completes projects by collaborating with other administrative staff and following up on project status.
Completes other various office functions such as shipping items, ordering supplies, and other tasks as assigned.

We’re Looking for Someone Who:

A Bachelor’s degree preferred; experience will be considered in lieu of a degree
A minimum of 5 years of administrative experience with increasingly more responsibility.
As a DoD/DoW Contractor, must be a US Citizen
Demonstrated ability to provide executive leadership support.
Strong initiative, proactivity, and self-direction.
Stringent confidentiality and discretion
The ability to work in a fast-paced environment and manage multiple, competing priorities.
Strong organizational skills.
Strong interpersonal skills with the ability to work with many personalities.
Strong critical thinking and decision-making skills.
Strong verbal and written communication skills with the ability to communicate with the public and handle sensitive information discreetly.
Strong collaboration skills.
Strong desire to conduct work with excellence.
Must possess administration skills, including but not limited to: reporting, supply management, scheduling, time management, presenting, and travel logistics.
Proficiency in standard computer platforms and software applications (MS Outlook, Word, Excel, PowerPoint, Teams, and Visio).

Furthermore, do you have, or want to develop these skills

Detailed working knowledge of the Air Force and Department of Defense (DoD) Research community.

Why Join Parallax?

We offer a workplace that values both personal well-being and professional growth, along with a robust benefits package:
Health Benefits: Medical, dental, and vision coverage
Insurance: 100% employer-paid life, short- and long-term disability
Retirement: Roth or pre-tax 401(k) with company match + annual employer contribution
Education: 100% tuition coverage for employees + 80% for dependents
Time Off: 25 days of PTO, flex holidays, paid parental leave, and military leave
Work-Life Balance: PTO sell-back program and hybrid flexibility for select positions

At Parallax, we believe in advancing science and serving the public good—and we’re looking for team members who do too. If you’re ready to support big ideas through precise execution, we encourage you to apply.

Parallax is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.

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Refine Your Search

executive assistant jobs in xenia, oh

Executive Assistant

Administrative Assistant III (Hybrid/Dayton OH)

Executive Assistant

SENIOR EXECUTIVE ASSISTANT

Executive Assistant to the President

Executive Administrator to the President / CEO

Executive Administrative Professional*

Executive Secretary

Program Support Specialist

Senior Executive Secretary

Executive Assistant

Part Time Administrative Assistant

Marketing and Communications - Administrative Assistant - VP for Marketing & Communications (part time)

Administrative Coordinator

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