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Administrative Project Coordinator
HDR —Newport News, VA
- Full-time
- Microsoft Excel
- Mid-level
- Office

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Administrative Project Coordinator

HDR -
Newport News, VA

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Job Details

Full-time

Qualifications

Microsoft Excel
Word embeddings
Productivity software

Full Job Description

Administrative Project Coordinator

- (191507)

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Project Coordinator, we'll count on you to:

Type, format and organize project documents, reports, specifications and correspondence
Create and maintain paper and electronic files
Order insurance and monitor insurance certificates
Apply company quality assurance guidelines and procedures for project document management
Assist with and help coordinate meetings and presentations
Exhibit professionalism with clients
Work with multiple Project Managers and project teams as needed
Assist with project management, including but not necessarily limited to project initiation, project guides, project reviews, project related activities, preparing deliverables, project invoices and expense reports as needed
Assist with construction administration and internal management, including submittal / RFI processing, inspection documentation, internal coordination, etc.
Assist with managing the quality control process and documentation
Assist with office management, including coordinating with building management, maintaining office and kitchen supplies, coordinating with IT to maintain office equipment, etc.
Perform other duties as needed

Preferred Qualifications

Bachelor's degree
Local candidates preferred

Required Qualifications

Associate degree in a closely related field or combination of education and relevant experience
A minimum of 1 years related experience
Proficiency in Microsoft Word and Excel

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location:

United States-Virginia-Newport News

Industry:

Water

Schedule:

Full-time

Employee Status:

Regular

BusinessClass:

Marketing and Admin

Job Posting:

Mar 6, 2026

Apply Now

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Administrative Project Coordinator

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