Top 48 Executive Secretaries and Executive Administrative Assistants Jobs in Bakersfield, CA

Department Assistant III
Kern Community College District —Bakersfield, CA
- $3,749.99 - $5,298.64 a month
- Full-time
- Word processing
- Basic math
- English
Assistant Admin
CALIFORNIA ENHANCED BEHAVIORAL SUPPORT SERVICES LLC —Bakersfield, CA
- $70,304 - $72,500 a year
- Experience working with individuals with developmental disabilities
- Management
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Executive Assistant - Office of Senator Hurtado (Bakersfield, CA)
California State Senate, Office of Senator Hurtado —Bakersfield, CA
- $4,192 - $7,984 a month
- Weekends as needed
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
6d
Department Assistant II
Kern Community College District —Bakersfield, CA
- $40,564.92 - $57,317.28 a year
- Online Application
- Word processing
- Basic math
- English
- Health insurance
17h
Office Assistant
Elite One Advisory Group —Bakersfield, CA
- $16.90 - $21.50 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
Department Assistant III - EOPS/CARE/CalWORKs (PC)
Kern Community College District —Bakersfield, CA
- $3,828.74 - $5,409.91 a month
- Word processing
- Basic math
- English
Department Assistant III - Financial Aid (Ridgecrest)
Kern Community College District —Bakersfield, CA
- $3,828.74 - $5,409.91 a month
- Word processing
- Basic math
- English
Executive Administrative Assistant
Mission Bank —Bakersfield, CA
- $84,395 - $105,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Research
- Paid holidays
- Disability insurance
Quick Apply
Front Desk/ Receptionist
Law Office of Edward J. Thomas —Bakersfield, CA
- $17 - $20 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
2d
Administrative Assistant
Alert Disaster Restoration —Bakersfield, CA
- $22.00 - $26.50 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Water Technologies —Bakersfield, CA
- $23 - $29 an hour
- Full-time
- Computer literacy
- Basic math
- Mid-level
Quick Apply
Department Assistant III - Child Development Center (20hr)(Ridgecrest)
Kern Community College District —Bakersfield, CA
- $1,914.37 - $2,704.96 a month
- Word processing
- Basic math
- English
Executive Secretary, Instruction - Temporary, Classified Short Term
Kern Community College District —Bakersfield, CA
- $4,123.13 - $5,825.88 a month
- Temporary
- Word processing
- Computer literacy
- English
Administrative Assistant
CBIZ —Bakersfield, CA
- Microsoft Outlook
- Writing skills
- Mid-level
Executive Assistant
Bakersfield City School District —Bakersfield, CA
- $127,352 - $155,378 a year
- Online Application
- Office
- Driver's License
- Math
13d
Front Desk Receptionist/ Administrative Assistant
Unity, Inc. —Bakersfield, CA
- $17 - $22 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Office
- Paid holidays
- Dental insurance
Quick Apply
Administrative Assistant
Community Action Partnership of San Luis Obispo —Bakersfield, CA
- $17.20 - $23.25 an hour
- Email
- Mid-level
- Office
- 3 years
Quick Apply
7d
Receptionist
Alert Disaster Restoration —Bakersfield, CA
- $18 - $20 an hour
- Part-time
- Spanish
- English
- Office
- Paid sick time
Quick Apply
Automotive Part-Time Receptionist
HyundaiCareers.com —Bakersfield, CA
- $17 - $18 an hour
- Part-time
- Dealership
- Communication skills
- Entry level
4d
Accommodation Assistant
Kern Community College District —Bakersfield, CA
- $19.05 an hour
- Temporary
- Experience working with individuals with disabilities
- Data entry
- Entry level

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Department Assistant III

Kern Community College District -
Bakersfield, CA

Apply Now

Job Details

Full-time
$3,749.99 - $5,298.64 a month

Qualifications

Newsletters (communication methods)

Full Job Description

JOB Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff; to provide information to the faculty, staff, students and public; to provide complex staff assistance to departments.

DISTINGUISHING CHARACTERISTICS: The Department Assistant III provides specialized clerical support requiring a broad knowledge of an assigned program or functional area. Incumbents are typically assigned to a functional area where use of independent judgment requires related specialized training and experience. EXAMPLE OF DUTIES Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.

Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information.

Participate in the planning, development and implementation of a variety of events and functions directly related to area of responsibility, including fund raising and special events related to college programs.

Assign work activities, projects and programs to clerical and student help; monitor work flow; review and evaluate work products, methods and procedures; participate in the selection of clerical or student staff; assist in staff training.

Perform a variety of work involved in student assistance including scheduling classes; arrange special accommodations such as testing or audiovisual equipment; inform students of class cancellations; transfer students.

Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll; report teacher absences; verify student assistants' time cards; issue, receive, type and process various applications, permits and other forms.

Organize and maintain filing systems; maintain a variety of files and record logs directly related to area of assignment including certificated and classified employee files, budget information, student rehabilitation progress and general student files.

Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order; file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list.

Respond to supply and material delivery problems; identify shipping problems and return goods shipped in error to vendors. E Assist in reviewing outgoing correspondence and reports for accuracy, completeness and compliance with established standards; participate in the development of program newsletters.

Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, various Board and committee members, the public and outside agencies; maintain departmental bulletin board.

Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information.

Serve as a receptionist; answer the telephone and provide information to students, other offices and the general public regarding the College's policies and procedures as required; provide information on classes, instructors and schedules.

Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; prepare requisitions for supplies and equipment for all specially funded projects; monitor and control expenditures.

Exercise functional and technical supervision over clerical and secretarial staff and student assistants. Perform related duties as assigned; duties performed at extension sites may be diverse and varied. SUPPLEMENTAL INFORMATION KNOWLEDGE OF:
Modern office procedures, methods and computer equipment.
Word processing methods, techniques and programs.
Correct English usage, spelling, grammar and punctuation.
Principles of budget administration. Basic arithmetic.

ABILITY TO:
Learn, interpret and apply the policies and procedures of the District.
Learn class scheduling and academic requirements.
Perform general secretarial and clerical work including maintenance of appropriate records and compiling information for reports.
Work courteously with students and the general public on the telephone or in person.
Train clerical and student staff.
Participate in budget administration.
Operate a variety of office machines including a computer and applicable software.
Understand and follow oral and written direction.
Perform simple mathematical calculations.
Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others.

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Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Bakersfield, CA

Department Assistant III

Assistant Admin

Executive Assistant - Office of Senator Hurtado (Bakersfield, CA)

Department Assistant II

Office Assistant

Department Assistant III - EOPS/CARE/CalWORKs (PC)

Department Assistant III - Financial Aid (Ridgecrest)

Executive Administrative Assistant

Front Desk/ Receptionist

Administrative Assistant

Administrative Assistant

Department Assistant III - Child Development Center (20hr)(Ridgecrest)

Executive Secretary, Instruction - Temporary, Classified Short Term

Administrative Assistant

Executive Assistant

Front Desk Receptionist/ Administrative Assistant

Administrative Assistant

Receptionist

Automotive Part-Time Receptionist

Accommodation Assistant

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