Top 50 Executive Secretaries and Executive Administrative Assistants Jobs in Barnstable Town, MA

Executive Administrative Assistant
Duffy Health Center, Inc. —Hyannis, MA
- $60,000 - $68,650 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health savings account
- Health insurance
Quick Apply
Automotive Customer Service Representative/ Receptionist
Premier Companies —Hyannis, MA
- $22 - $25 an hour
- Urgently hiring
- Background check
- Dealership
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Full Time Office Assistant
PDL Laboratory, Inc. —Plymouth, MA
- $20 - $25 an hour
- Full-time
- Computer literacy
- Administrative experience
- In-person
Quick Apply
Administrative Assistant
Mashpee Public Schools —Mashpee, MA
- $25.55 - $33.62 an hour
- Full-time
- School experience
- Office
- Organizational skills
3d
Principal Division Assistant, Barnstable Adult Community Center
Town of Barnstable —Hyannis, MA
- Full-time
- Mid-level
- 2 years
Administrative Coordinator
Mutual Bancorp —Hyannis, MA
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Administrative Assistant II/Administrative Assistant to Principal
Dennis-Yarmouth Regional School District —South Yarmouth, MA
- Full-time
- Bilingual
- Mid-level
- Accounting
Administrative Assistant/Special Education
Dennis-Yarmouth Regional School District —South Yarmouth, MA
- Full-time
- High school
- Fingerprint clearance
- Public school
Administrative Assistant -Curriculum Directors and Reception
Dennis-Yarmouth Regional School District —South Yarmouth, MA
- $24.80 - $29.67 an hour
- 8 hour shift
- Office
- Fingerprint clearance
- Entry level
5d
RCL Administrative Coordinator
The Cape Cod Five Cents Savings Bank —Hyannis, MA
- Overtime
- Hybrid work
- Research
- Mid-level
- Office
12d
Administrative Assistant
Massachusetts Maritime Academy —Buzzards Bay, MA
- $35 an hour
- Part-time
- Background check
- Mid-level
- Office
Athletics Secretary
Falmouth Public Schools —Falmouth, MA
- $28.07 - $35.72 an hour
- Full-time
- High school
- Mid-level
- Office
Executive Assistant
Town of Brewster —Brewster, MA
- $34.77 - $40.30 an hour
- Full-time
- Sales
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
R 3381 Administrative Assistant -Athletic Department Long Term Substitute
Barnstable Public Schools —Barnstable, MA
- Up to $32.45 an hour
- 8 hour shift
- Word processing
- Computer literacy
- Office
Receptionist/Administrative Assistant
FCIG Tax & Accounting —Centerville, MA
- $20 - $22 an hour
- Full-time
- Bilingual
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
2d
SSII Main Office Secretary
Falmouth Public Schools —Falmouth, MA
- $25.40 - $32.43 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
Receptionist (E/O Wkend) - Spaulding
Rehabilitation Hospital of the Cape and Islands Corporation —East Sandwich, MA
- $17.71 - $24.28 an hour
- Part-time
- Hospital
- Inpatient
- High school diploma or GED
- Opportunities for advancement
Quick Apply
2d
Board Secretary
The Town of Yarmouth —South Yarmouth, MA
- $25 an hour
- Part-time
- Word processing
- Mid-level
- Office
Administrative Assistant/Customer Service Representative
Leonard Insurance Agency —Osterville, MA
- $15 - $25 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
- Flexible schedule
Quick Apply
Administrative Assistant II
InnSeason Resorts —Falmouth, MA
- $19 - $21 an hour
- Part-time
- Background check
- Customer service
- Mid-level
- 401(k)
- Paid time off
Quick Apply

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Executive Administrative Assistant

Duffy Health Center, Inc. -
Hyannis, MA

Quick Apply

Job Details

Full-time
$60,000 - $68,650 a year

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft Word
Microsoft Excel
Project coordination
Executive administrative support
Meeting scheduling
SharePoint
Presentation preparation
Certified Notary Public
Associate's degree
Meeting agenda preparation

Full Job Description

Executive Assistant to the CEO

Duffy Health Center, a non-profit located in Hyannis, MA, provides compassionate and skilled integrated healthcare for persons with complex health and social needs on Cape Cod. We envision a Cape Cod where all persons have access to quality health care, safe and stable housing, and lives filled with connection and purpose.

Duffy Health Center is a Federally Designated Healthcare for the Homeless Program. This requires that most of the patients we serve are experiencing or have recently experienced homelessness or some other form of housing insecurity.

Staff choose to work here because they believe deeply in the mission, and some staff have relevant lived experience themselves.

Position Summary

The Executive Assistant is responsible for providing administrative and clerical support and assistance for Duffy Health Center leadership team. Work includes receiving and directing incoming communications, preparing and distributing correspondence and reports, maintaining and updating records and files, researching and compiling information, and working on special projects as assigned. Work includes supporting the board and other committees by coordinating and providing information, managing minutes and whatever may be needed to move the work forward.

Key Responsibilities

The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position.

Provides necessary administrative support for the CEO and executive leadership
Records, compiles information, and prepares monthly reports as required.
Maintains and updates, electronic records including but not limited to the Policy Directory, the Phone List, Date of Hire, Org Chart and other agency records as requested.
Schedules meetings and reserves conference rooms, orders refreshments and meals, and performs room set-up and clean-up for Full Staff and Management meetings. Stocks refreshments and supplies for Franey Conference Room and keeps administrative conference rooms orderly.
Orders administration supplies, stationery and business cards.
Greets and assists guests and staff who are visiting the administrative offices.
Acts as Notary Public for agency.
Keeps MOA/MOU binder current and maintains contracts on SharePoint.
Updates client satisfaction survey and assists with other survey tools as needed.
Makes arrangements for outside meetings when needed.
Makes travel arrangements as needed.
Assists the Development, Marketing and Communications team where needed, in preparing for special projects and events as required, records information in databases and creates and mails correspondence.
As directed by the Finance leadership, mails bills, and works with Accountant to prepare for annual audit; collecting copies of board minutes and required documents.
Coordinates materials, posts notice, prepares agendas, attends, and takes minutes for various meetings including Board of Directors, Board committee, Management Team and Full Staff meetings.

Qualifications & Skills

Education & Experience: (Required & Preferred)

A candidate for this position must have an associate’s degree, with a Bachelor’s preferred, with three to five (3-5) years of executive assistant experience, or any equivalent combination of education and experience.

License and Certifications Required

A candidate for this position must be able to obtain certification as a Notary Public.

Skills & Competencies:

A candidate for this position should have the following:

Microsoft Office programs including but not limited to Excel, Word, PowerPoint, etc, at the advanced level.
Fundraising databases (preferred)
General office administration practices and procedures
Policies and procedures of the organization
Grammar, spelling, and letter composition.
Effective written and verbal communication
Mathematics
Accurate maintaining of records and files
Undertaking internet searches and information gathering, preparing accurate reports and documents
Troubleshooting and problem-solving
Effectively plan and prioritize work
Maintain confidentiality of information
Handle multiple tasks simultaneously in a timely manner
Interact professionally with co-workers at all levels, patients, and individuals from outside agencies
Work willingly on a variety of projects
Commit to the philosophy and mission of Duffy Health Center which serves the homeless and at-risk population, and to the team-based approach as part of PCMH.

Work is performed under the general supervision of the Chief Executive Officer. The employee is familiar with the work routine and uses initiative in carrying out recurring assignments independently, with specific instruction. The supervisor provides additional, specific instruction for new, difficult or unusual assignments. The employee is expected to refer unusual situations to the supervisor for further instruction. Reviews and checks of the employee’s work are applied to an extent sufficient to keep the supervisor aware of progress. In many cases, the work is self-checking, for example, requiring accounts to balance before proceeding.

Numerous standardized practices, procedures, or general instructions govern the work and in some cases, may require additional interpretation. Judgment is needed to locate, select and apply the most pertinent practice, procedure, regulation or guideline. The work consists of a variety of duties which generally follow standardized practices, procedures, regulations or guidelines. The sequence of work and/or the procedures followed vary according to the nature of the transaction and/or the information involved, or sought, in a particular situation. Employee serves as gatekeeper of the department. Employee has access to confidential information and records of the organization. Errors could result in delay or loss of service.

The position has daily contact with co-workers and frequent contact with employees from other health centers and organizations, Board and Committee members, state and federal agents, patients, donors, vendors. The purpose for contact is to coordinate work and give or receive information and assistance.

Work Environment/Physical Requirements:

Employee works in an office setting and is required to sit, talk/listen and use hands more than 2/3rd of the time; and stand, reach, walk, up to 1/3rd of the time. Employee seldom lifts up to 10 lbs. Normal vision is required for the position. Equipment operated includes office machines, and computers. Employee may be exposed to hostile individuals or situations.

Compensation: Pay Range Salary Exempt position- $60,000-$68,650

The posted range represents the full earning potential for the role over time, not the typical starting or hiring rate. Starting pay is determined based on factors such as relevant experience, skills, internal equity, and market alignment. The top of the range reflects compensation that employees may reach through demonstrated performance, increased responsibilities, and tenure in the role. This structure allows us to support growth and advancement while maintaining fairness and consistency across the organization.

Pay: $60,000.00 - $68,650.00 per year

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Education:

Associate (Required)

Location:

Hyannis, MA 02601 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Barnstable Town, MA

Executive Administrative Assistant

Automotive Customer Service Representative/ Receptionist

Full Time Office Assistant

Administrative Assistant

Principal Division Assistant, Barnstable Adult Community Center

Administrative Coordinator

Administrative Assistant II/Administrative Assistant to Principal

Administrative Assistant/Special Education

Administrative Assistant -Curriculum Directors and Reception

RCL Administrative Coordinator

Administrative Assistant

Athletics Secretary

Executive Assistant

R 3381 Administrative Assistant -Athletic Department Long Term Substitute

Receptionist/Administrative Assistant

SSII Main Office Secretary

Receptionist (E/O Wkend) - Spaulding

Board Secretary

Administrative Assistant/Customer Service Representative

Administrative Assistant II

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