Incumbent serves as Finance/Grants Manager of the Morgan County Health Department, responsible for managing Department expenditures, grants, contracts, and financial operations, and providing assistance to clerical and administrative staff.
DUTIES:
Provides support to Environmental Health Secretaries, Vital Records Registrars, Nurse Administrative Assistant, and Billing Specialist, including training, overseeing workflow and coverage, providing HR with new hire information and employee changes, and providing guidance as needed.
Assists in approving payroll forms, including PTO and overtime requests, timesheets, and corrections for staff.
Prepares claims for invoices, updates budget line-item trackers, and submits claims to Auditor’s Office.
Prepares and submits month-end collections, reports, and administering bookkeeping, including maintaining complete records of collections and payments to be reviewed by State Board of Accounts.
Assists with preparation and maintenance of financial records, budgets, and grant reports.
Oversees grantmaking process, including but not limited to grant RFP and applications, scoring and awarding process, preparing memorandums of understanding with partners, completing partner check-ins and site visits, and summarizing partner reporting.
Generates and files correspondence, reports, and records, including Freedom of Information Act and other public record requests.
Assists in ordering supplies and materials as needed. Processes requests for maintenance, repairs, and replacement of office equipment, including researching and obtaining quotes for new equipment.
Manages collection of permit fees, money deposits, balance of bank statements, and preparing and delivering quietuses. Compiles various reports for Health Officer and Health Board.
Answers telephone and greets office visitors, answering questions, providing information and assistance, responding to inquiries, and directing callers to appropriate individuals or departments.
Participates in emergency and public health preparedness plans, drills, and exercises.
Prepares and attend Board of Health meetings, recording minutes and maintaining Board roster.
Performs related duties as assigned.
JOB REQUIREMENTS:
Bachelor’s degree in public health, community health or related field, with previous experience with grant and financial experience preferred.
Ability to meet all hiring and retention requirements, including background check and bonding requirements.
Possession of or ability to obtain and maintain Notary Public license, Professional Biller and/or Medical Coder, NIMS IS-100-400, IS 700, IS 800, and annual Vaccine For Children (VFC) provider trainer/certifications preferred.
Practical knowledge of public health related principles and practices and ability to evaluate health service quality and compliance with established procedures, state laws, and local health ordinances.
Practical knowledge of customary practices, procedures, rules, and regulations of the Department, with ability to assist with budget and preparing reports as required.
Practical knowledge of grants and grant administration with ability to meet grant requirements, including collecting data and compiling reports.
Working knowledge of standard office policies and procedures with computer skills, including word processing, spreadsheet, presentation, email, internet, and Department-specific software systems, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence and detailed reports within established deadlines.
Knowledge of emergency preparedness plans and ability to perform assigned functions.
Ability to assist assigned staff, involving training, overseeing workflow and coverage, and providing guidance as needed.
Ability to properly operate standard office equipment, including computer, calculator, telephone, and fax machine.
Ability to effectively communicate orally and in writing with co-workers, other County departments, SBoA, various governmental agencies, community service agencies, community partners, billing companies, insurance companies, medical providers, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
Ability to provide public access to or maintain confidentiality of Department information and records according to state requirements.
Shall comply with all employer and Department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to understand, memorize, retain, and carry out oral and written instructions and present findings in oral or written form.
Ability to compile, collate, and classify data, analyze, evaluate and make determinations based on data analyses.
Ability to plan and layout assigned work projects and apply knowledge of people and locations.
Ability to compute, calculate, and perform arithmetic operations.
Ability to work with others in a team environment, work on several tasks at the same time and complete assignments effectively amidst frequent distractions and interruptions.
Ability to occasionally work extended and/or evening hours, and occasionally travel out of town for training, sometimes overnight.
DIFFICULTY OF WORK:
Numerous duties are performed that are not directly related to one another. Incumbent operates within well-defined guidelines and rules, and exercises discretion in selecting the appropriate ones to ensure proper completion of assigned tasks.
RESPONSIBILITY:
Incumbent performs duties within general guidelines where desired results are indicated. Incumbent is responsible for addressing unusual problems and/or circumstances and may discuss these with supervisor. Incumbent’s work product is periodically reviewed upon completion for soundness of judgment and overall conformity with departmental policies and standards.
PERSONAL WORK RELATIONSHIPS:
Incumbent maintains frequent contact with co-workers, other County departments, SBoA, various governmental agencies, community service agencies, community partners, billing companies, insurance companies, medical providers, and the public for purposes exchanging information and rendering service.
Incumbent reports directly to the Director.
PHYSICAL EFFORT AND WORK ENVIRONMENT:
Incumbent performs duties in a standard office environment involving sitting/walking at will, sitting for long periods, lifting/carrying objects weighing under 25 pounds, bending/reaching, speaking clearly, hearing sounds/communication, keyboarding.
Incumbent is occasionally required to work extended hours and evenings and occasionally travel out of town for training, sometimes overnight.
