Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all the qualifications, they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don’t meet every minimum qualification described or are unsure if your experience could be considered related experience. Bilingual English/Spanish Encouraged.
SUMMARY OF POSITION
Performs position duties in a manner that promotes internal and external customer service, harmonious working relationships, including treating all people courteously and respectfully. Engage in effective team participation through willingness to assist and support co-workers, supervisors, and other work-related associations. Develop good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems constructively. Demonstrates positive acceptance of constructive feedback and suggestions to strengthen work performance. Contributes to a positive, respectful, and productive work atmosphere. Regular attendance is required to meet the demands of this job and to provide necessary services.
This position is a FLSA non-exempt, eligible for overtime, and is a union-represented, non-management position in the Finance Department and reports to the Accounting Supervisor. The position assists with the compilation of information for the annual audit and the agency's annual budget process. Reviews payroll, accounts payable, and accounts receivable transactions for accuracy and timely posting. Completes reconciliations associated with monthly expenses, receipts, and accruals. Creates closing and correcting general ledger journal entries to ensure timely and accurate month and quarter-end close. Create complex spreadsheets as requested for analysis and review for Program Directors and the Executive Director. This position will provide backup support to contracts management, payroll, and accounts payable. Completes quarterly and annual financial report projects and provides technical and analytical assistance to staff and directors. Ensures maintenance of accounting controls and adequate audit trails for OCWCOG funds. This position is a Mandatory Reporter by statutory requirement.
ESSENTIAL JOB DUTIES (85%)
Accounting
- Adheres to agency’s accounting practices in compliance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) pronouncements. Develops, implements, and maintains appropriate internal controls and auditing procedures.
- Monitors and makes recommendations for improvements to the accounting systems, policies, and procedures to ensure compliance with GAAP, budgetary, and other restrictions.
- Develops financial processes and procedures and related reports.
- Reviews payroll transactions for accuracy and assists with maintaining compliance with State and Federal law, and the agency’s collective bargaining agreement (union contract) and compensation policies.
- Reviews accounts payable, cash receipting and accounts receivable transactions for accuracy to ensure timely posting, payment and billing of related contracts and grants.
- Assists with the annual audit and Annual Comprehensive Financial Report creation, including preparation of audit working papers and working with the auditors during the annual financial audit.
- Assists in preparing the annual agency budget.
- Provides technical assistance to COG staff and managers. Performs special projects, financial analysis, and research.
- Reconciles general ledger accounts, bank statements, and fixed assets, and performs correcting journal entries.
- Prepare journal entries as needed to record various transactions, including allocations, adjustments, etc.
- Audits & posts fiscal transactions.
Reporting Requirements
- Monthly and Quarterly Financial Reports
- United States Department of Agriculture – Intermediary Relending Program
- Veterans Services Reports
- Department of Human Services – Medicaid
- Economic Development Administration – Revolving Loan Funds
- Other reports as requested by Directors, Managers, and Supervisors
- Payroll and/or Tax Reports
OTHER JOB DUTIES (15%)
- Assists Accounting Supervisor in the development of reports as assigned by Finance Director and Executive Director.
- Gain a complete understanding of the financial software to provide backup and resources for Accounts Payable and Payroll processes.
- Gain a complete understanding of agency funds and reporting requirements to provide back up and resources to the Contracts Unit.
SUPERVISION RECEIVED: Receives general supervision from the Accounting Supervisor.
SUPERVISORY RESPONSIBILITIES: None
WORKING CONDITIONS
Work is performed primarily in an office environment utilizing a personal computer, telephone, and a variety of office equipment. Position requires sitting for long periods of time and performing extensive computer and ten-key work. Occasional travel will be required to attend meetings and other events. Position requires flexibility in the work schedule in order to meet critical deadlines.
MINIMUM QUALIFICATIONS
Experience & Training
Bachelor’s degree in accounting or business administration, plus two years of governmental, educational, or non-profit accounting experience which includes transaction processing, payroll, internal control practices, financial audits, project management and financial analysis.
An associate’s degree and additional related experience may be substituted for the Bachelor’s requirement, or any satisfactory combination of education, experience, and training which demonstrates the knowledge, skills, and abilities to perform the duties of the job.
Knowledge, Skills, and Abilities
- Broad knowledge of the accounting field, with experience in governmental accounting, fund accounting, and grant funding being especially useful
- Knowledge of payroll and withholding tax laws and regulations.
- Working knowledge of computerized financial systems, spreadsheets, and word processing software.
- Knowledge of financial analysis.
- Knowledge of internal controls, budgeting, and how to invest governmental funds.
- Knowledge of confidentiality rules.
- Ability to perform mathematical calculations rapidly and accurately.
- Ability to prepare, analyze, and interpret mathematical reports and data, identify errors, and track errors through the accounting system.
- Ability to operate a personal computer and keyboard for extended periods to perform the essential functions of the position.
- Ability to work independently and handle multiple tasks.
- Ability to cope with stressful deadlines.
- Ability to apply advanced communication skills, including but not limited to: active listening, clear and concise presentation of information, and the ability to relay complex information so it is easy to understand by a variety of audiences.
- Ability to demonstrate open, creative, interpersonal skills and build rapport.
- Ability to apply critical thinking and judgment.
- Ability to exercise excellent problem-solving skills.
- Demonstrated ability to identify and handle significant policy inquiries from staff or others in the absence of the Department Supervisors.
Licenses, Certificates, & Other Requirements
- Possession of a Valid Oregon Driver’s License or can obtain reliable transportation to travel throughout the three-county area.
- Position requires successful completion of criminal history and driving record check.
- Ability to complete HIPAA training no later than 30 days after hire.
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
Requirements are representative of minimum levels of knowledge, skills, and abilities. To successfully perform this job, the employee will possess the abilities or aptitudes to perform each duty proficiently.
