Description:
Hand Arendall Harrison Sale is seeking an organized, detail-oriented Legal Secretary to provide dedicated administrative support to a team of two to three attorneys in our Mobile office. This is a full-time, in-person position and is not part of a pooled support team.
Key responsibilities include:
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Preparing, formatting, proofreading, and filing legal documents and correspondence
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Completing electronic court filings and monitoring applicable deadlines
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Maintaining attorney calendars and scheduling meetings, depositions, and travel
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Organizing case files, trial materials, document indexes, and closing files
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Entering attorney time and assisting with billing-related administrative tasks
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Handling telephone calls, mail, client communications, and conference-room preparation
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Conducting basic legal research and assisting with litigation support, as requested
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Maintaining confidentiality and providing professional service to clients, attorneys, and staff
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Assisting other legal support staff as workload permits
Qualified candidates should have strong organizational, communication, proofreading, and technology skills, including proficiency with Microsoft Office and legal document-management, calendaring, timekeeping, and electronic-filing systems. Experience with Aderant is preferred but not required. Prior legal-secretarial or legal-assistant experience is strongly preferred.
Benefits include:
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Medical, dental, and vision coverage with Firm premium contributions
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Firm-paid life, short-term disability, and long-term disability insurance
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Paid time off and 11 paid holidays annually
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Firm 401(k) contribution
Schedule: Monday through Friday, 8:30 a.m.–5:30 p.m.
Location: Mobile, Alabama — in office
Requirements:
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
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Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
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Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
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Ability to organize and prioritize numerous tasks and complete them under time constraints.
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Ability to proofread typed material for grammatical, typographical or spelling errors.
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Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
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Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
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Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
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Work occasionally requires more than the established office hours per week to perform the essential duties of the position; may require irregular hours.
TYPICAL PHYSICAL NEEDS:
Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.
EEO STATEMENT:
Our Firm is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, national origin, gender identity or sexual orientation. With offices across Alabama and Florida, we recruit from all over the Southeast and beyond to find the right fit for every position.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
