Top 95 Executive Secretaries and Executive Administrative Assistants Jobs in Dayton, OH

Administrative Assistant - Tax Practice
Gudorf Family Office / Tax Practice —Dayton, OH
- $56,000 - $62,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- 401(k)
Quick Apply
14d
Administrative Assistant
Bane Staffing —Dayton, OH
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
13d
Office of Diversity and Inclusion Executive Assistant
University of Dayton —Dayton, OH
- Full-time
- Mid-level
- Office
- High school diploma or GED
12d
ADMINISTRATIVE ASSISTANT - CLAIMS & RISK COORDINATOR
System Support —Dayton, OH
- Full-time
- Office
- High school diploma or GED
- Data entry
Administrative Assistant I
Odyssey Consulting —Wright-Patterson AFB, OH
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Retirement plan
Executive Assistant
Parallax Advanced Research —Beavercreek, OH
- $56,000 - $73,000 a year
- Microsoft Outlook
- 5 years
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply
Executive Assistant II - Kettering College
Kettering Health —Kettering, OH
- Full-time
- Hospital
- Research
- Mid-level
6d
Administrative Assistant - Sidney, Ohio
Gaylor Electric —Dayton, OH
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
Administrative Coordinator/Site Supervisor
Jewish Federation of Greater Dayton —Centerville, OH
- From $17 an hour
- Full-time
- School experience
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Branch Administrative Assistant
SIERTEK LTD —Wright-Patterson AFB, OH
- Full-time
- Microsoft Outlook
- Office
- Data entry
Quick Apply
5d
Administrative Assistant AFRL/RY-032
Credence —Wright-Patterson AFB, OH
- Urgently hiring
- Microsoft Word
- Microsoft Outlook
- 11+ years
- AD&D insurance
- Disability insurance
Quick Apply
7d
Executive Assistant to the President
Wright State University —Dayton, OH
- Research
- Office
- Bachelor's degree
Administrative Assistant I
Odyssey Systems Consulting Group, Ltd. —Dayton, OH
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Retirement plan
Executive Assistant
The Connor Group —Miamisburg, OH
- Office
- Communication skills
- Entry level
Quick Apply
Executive Secretary
Gnostech —Wright-Patterson AFB, OH
- Full-time
- Microsoft Outlook
- 5 years
- Bachelor of Science
- Paid training
- Health savings account
Administrative Assistant
The Law Office of the Public Defender of Montgomery County —Dayton, OH
- From $47,840 a year
- Full-time
- High school diploma or GED
- Data entry
- Typing
- Paid parental leave
- Health savings account
Quick Apply
Receptionist
The Larson Group —Huber Heights, OH
- Office
- High school diploma or GED
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
YWCA Dayton —Dayton, OH
- Weekends as needed
- 7 years
- Customer service
- Mid-level
Quick Apply
Front Desk Receptionist
10 Wilmington Place —Dayton, OH
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
4d
Senior Executive Secretary
Gnostech —Wright-Patterson AFB, OH
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Writing skills
- Paid training
- Health savings account

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Administrative Assistant - Tax Practice

Gudorf Family Office / Tax Practice
Dayton, OH

Quick Apply

Job Details

Full-time
$56,000 - $62,000 a year
14 days ago

Benefits

Health insurance
401(k)
Paid time off
Life insurance

Qualifications

Accounts payable
Interpersonal skills
Client follow-up
Attention to detail
Problem-solving
Organizational skills
Tax preparation software
Appointment scheduling
Client email correspondence
Process management

Full Job Description

The Gudorf Family Office is building an integrated professional services organization that brings together estate planning, tax preparation, wealth management, and related businesses to provide clients with a coordinated approach to protecting their families, businesses, and financial futures.

As our tax practice continues to grow, we're seeking a highly organized, technology-driven Tax Operations Coordinator to oversee the day-to-day workflow of the practice and ensure an exceptional experience for both clients and our team.

This is much more than an administrative position. It is an operations role that keeps hundreds of tax returns moving efficiently while coordinating the daily activities of our tax professionals and serving as the primary communication hub for our clients.

About the Opportunity

The Tax Operations Coordinator serves as the operational backbone of the tax practice.

Each year, you'll help coordinate approximately 500 tax returns, nearly half of which come through referrals from our estate planning and financial planning teams. Your role is to ensure every return moves efficiently from client intake through completion while delivering outstanding client service every step of the way.

During tax season, you'll coordinate the daily workflow for four CPAs, supervise seasonal administrative staff, monitor deadlines, and keep clients informed. During the remainder of the year, you'll broaden your responsibilities by supporting accounts payable and other operational initiatives across the Gudorf Family Office.

Key Responsibilities

Coordinate the workflow for approximately 500 individual and business tax returns each year.
Coordinate the daily work schedule and priorities for four CPAs during tax season to ensure returns move efficiently and deadlines are met.
Supervise and support temporary tax season staff, providing direction and helping maintain an organized, productive office.
Serve as the primary point of contact for tax clients, as well as our estate administration and financial planning teams, ensuring tax documents are received, uploaded, and routed promptly.
Schedule client appointments and coordinate communications throughout the tax preparation process.
Monitor the status of every tax return from intake through delivery, proactively following up on missing information and approaching deadlines.
Manage client communications by phone, email, and text while delivering an exceptional client experience.
Prepare engagement letters, tax organizers, client correspondence, and administrative documentation.
Utilize tax software, Microsoft Office, document management systems, and AI tools to improve efficiency and workflow.
Identify opportunities to improve administrative processes and the overall client experience.
Outside of tax season, manage accounts payable for the Gudorf Family Office, including credit card processing, check preparation, and payment coordination.
Over time, expand responsibilities to include billing and accounts receivable functions.
Support additional projects and operational initiatives across the integrated organization as business needs evolve.

Seasonal Expectations

Tax season is the busiest and most rewarding time of the year. From approximately February 15 through April 15, this position typically requires an additional 5 to 7 hours per week as we work together to meet important filing deadlines and deliver exceptional client service.

The successful candidate enjoys the challenge of a fast-paced environment and understands that teamwork, responsiveness, and organization are essential during this peak season.

What Success Looks Like

The successful Tax Operations Coordinator creates calm during busy seasons.

· You naturally stay organized while others feel overwhelmed.

· You enjoy coordinating people, priorities, and processes.

· You think several steps ahead.

· You communicate proactively.

· You notice details others miss.

· You embrace technology and continuously look for better ways to work.

· Most importantly, you take pride in helping an entire team operate more efficiently while providing an outstanding experience for every client.

What We're Looking For

The ideal candidate is:

Highly organized with exceptional attention to detail.
Technology-driven and quick to learn new software and systems.
A proactive self-starter with outstanding follow-through.
Comfortable coordinating multiple priorities simultaneously.
Confident directing workflow and supervising seasonal administrative staff.
Friendly, professional, and committed to exceptional client service.
Calm under pressure and energized by a fast-paced environment.
An outstanding communicator, both verbally and in writing.
Resourceful, adaptable, and committed to continuous improvement.
A collaborative team player who enjoys helping others succeed.

Preferred Qualifications

Experience in a tax practice, CPA firm, accounting office, financial services, legal office, or other professional services environment.
Experience coordinating projects, office operations, schedules, or workflow.
Strong Microsoft Outlook, Word, Excel, and Adobe Acrobat skills.
Experience with tax software, document management systems, or client portals is preferred.
Accounting, bookkeeping, or accounts payable experience is a plus.

Why Join the Gudorf Family Office?

You'll become an integral part of a growing, integrated professional services organization where legal, tax, and financial professionals work together to deliver exceptional results for clients.

This role offers significant variety throughout the year, meaningful responsibility, opportunities to grow into additional financial operations, and the chance to make a direct impact on the success of both our clients and our team.

If you enjoy creating order from complexity, leveraging technology, and helping a high-performing team succeed, we'd love to hear from you.

Pay: $56,000.00 - $62,000.00 per year

Benefits:

401(k)
Health insurance
Life insurance
Paid time off

Application Question(s):

How does this opportunity fit into your short- and long-term career goals? Describe your administrative experience in the tax / accounting / financial services field.

Experience:

Tax/law/accounting/financial or professional services: 1 year (Preferred)

Ability to Commute:

Dayton, OH 45415 (Required)

Work Location: In person

Quick Apply

Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Dayton, OH

Administrative Assistant - Tax Practice

Administrative Assistant

Office of Diversity and Inclusion Executive Assistant

ADMINISTRATIVE ASSISTANT - CLAIMS & RISK COORDINATOR

Administrative Assistant I

Executive Assistant

Executive Assistant II - Kettering College

Administrative Assistant - Sidney, Ohio

Administrative Coordinator/Site Supervisor

Branch Administrative Assistant

Administrative Assistant AFRL/RY-032

Executive Assistant to the President

Administrative Assistant I

Executive Assistant

Executive Secretary

Administrative Assistant

Receptionist

Executive Assistant

Front Desk Receptionist

Senior Executive Secretary

I want to receive the latest job alert for Executive Secretaries and Executive Administrative Assistants in Dayton, OH

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