JOB
BASIC FUNCTION:
Under the direction of the Dean of Arts, Letters and Learning Services, perform a variety of long range advanced level, technical processes. These will include cataloging of all types of library resources, include managing serials subscriptions and related records. Assist students, staff and others in locating and utilizing library resources, equipment and instructional laboratory support. Assist Librarians and Technicians with technical library and administrative support. Other duties as assigned.
DISTINGUISHING CHARACTERISTICS:
The Senior Library Technician Specialist is an advanced- level classification in the library technician series. Incumbents are distinguished from others in the library technician series by the responsibility to hire and/or train Technicians, Librarians and student workers in all areas of the library technician and assistant series: Acquisitions, Circulation, Serials, Technical Processing, Microcomputers, Audiovisual and Related Equipment, and the coordination of the functioning of all modules of the integrated library system. This requires advanced technical and specialized knowledge of all library operations, activities and support.
REPRESENTATIVE DUTIES:
Coordinate the acquisition of library materials including books, periodicals, special collections and non-print media using Library Operation System, and Electronic Networking Services. Must be able to develop orders for library materials, maintain budget records for them, and document that invoices are correct before being sent to the Dean’s office for payment processing.
Coordinate the cataloging and processing of new resources, print and non-print, obtained by Spencer Library using OCLC, Library Operation System, and Electronic Networking Services. Copy Catalog Marc Records from OCLC to Library Operation System. Manually Catalog all library books and library materials with unique and exclusive catalog records into Library Automation System to Submit to OCLC.
Manage the technical processing of fiction, nonfiction, references, special collections, VHS, DVD, CDs and other library materials. Prepare for shelving: affix pockets and labels; maintain shelf list and shelf books; Participate in periodic inventory of the library collection and check for mis-shelving. Maintain Technical Processing Statistics: New Materials, Discarded / Withdrawn Materials, and Lost & Paid.
Plan and implement the periodicals, serials and journals budget in conjunction with Librarians and the Dean of Arts, Letters and Learning Services: prepare and maintain a variety of records, files and statistics, including financial records; communicate with subscription vendors to order materials and process periodicals, serials and journals claims for missing copies, incorrect expiration dates and other problems. Receive, check in and distribute new periodicals, serials and journals to shelves and other departments on campus; enter periodicals, serials and journals details onto Library Operation System and Network Cataloging Databases.
Process and submit an annual renewal of subscriptions to a designated subscription service: prepare and send a yearly update summary of subscriptions to campus departments heads; identify serial renewals to be added, continued or deleted.
Respond to reference inquiries from students, staff and the public, including telephone inquiries. Provide information and assistance to students and other patrons regarding the location, selection and utilization of references, books, periodicals, special collections and other library resources; demonstrate the use of automated catalog systems, indexes and automated databases. Refer patrons to a professional librarian for reference assistance.
Conduct special research as required. Communicate with faculty, District staff and other library personnel regarding special request of serials, reserve materials, student fines, status of items on order and inter-library loans of serials and other materials; receive, search and verify request for inter-library loan materials; compile bibliographies and reserve materials for faculty and students.
Conduct orientation and special interest tours of the library as requested.
Perform an annual inventory of the microfilm, and periodical collections: weed and delete materials as appropriate. Generate appropriate library automation systems reports before and after inventory. Maintain Serials Statistics: New Subscriptions, Discarded Subscriptions / Withdrawn Materials.
Preserve, mend and repair books and all library materials.
Prepare the lab for use by turning equipment on and checking to assure proper working condition. Operate, and instruct library patrons in the operation of computer terminals, copiers / printers (Terminal login and Papercut), related software and peripheral equipment. Provide assistance in recovering files, and train students in the use of databases, online catalog, various programs and the Internet.
Cover circulation desk activities as assigned and check books, periodicals, special collections and other materials in and out according to established library policies and procedures; assist in maintain the security of library materials; collect fees for overdue materials and specialized library services; resolve discrepancies. count monies in the cash register and cash box.
Initiate the planning, installation, and the implementation of modifications to the library’s operating system, in regards to all Technical support in Serials and Cataloging. Communicate with library’s operating system to exchange information to resolve issues and concerns in Serials and Cataloging.
Library Webpage Administrator privileges. Update Spencer Library Media Center home page with pertinent information regularly.
Assume responsibility for a variety of specialized functions and projects related to the Spencer Library Media Center. Perform complex and responsible administrative assistance duties requiring specialized and extensive knowledge of the Spencer Library Media Center assigned by administrator and Librarians. Compile information and data for reports and assist in the preparation of statistical and narrative reports. Conduct special research as required.
Answer telephone calls: Direct calls and visitors to appropriate personnel. Provide information and answer questions from students and the general public regarding programs, policies, procedures and regulations.
Coordinate communication and activities with other District departments and personnel, students, educational institutions, vendors, other outside organizations and the public.
Operate and maintain the office machines currently in use in the Library including copier, microfilm reader/printer, dubbing equipment, date charger machine, typewriter and cash register; load cartridges and paper and add toner to photocopiers as needed.
Train and provide work direction to student assistants, participate in the selection, assignment, scheduling, evaluation, discipline and termination of student workers as assigned.
Pick up library materials at book drops on campus and return them to the library.
Maintain the library in a clean and orderly condition, request maintenance and equipment repairs as needed; assure student conduct is conductive to a studious learning environment.
Open and close the library on assigned shift as required.
Perform other duties as assigned.
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EXAMPLE OF DUTIES
EDUCATION AND EXPERIENCE:
Graduation from high school. And either completion of a library technician major, or a library technician certificate and three years of library experience, or five years of library clerical experience.
IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.
