Top 34 Court, Municipal, and License Clerks Jobs in Great Falls, MT

Administrative Assistant
City of Great Falls —Great Falls, MT
- $49,388 - $58,104 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
13d
LIBRARY SAFETY SPECIALIST
City of Great Falls —Great Falls, MT
- $21.54 - $25.34 an hour
- Overtime
- High school
- Word processing
- Computer literacy
- Paid holidays
- Disability insurance
5d
Grant Administrator
City of Great Falls —Great Falls, MT
- $80,448 - $94,645 a year
- Overtime
- Customer service
- Word processing
- Research
Traffic Specialist (L)
City of Great Falls —Great Falls, MT
- $24.36 - $26.86 an hour
- Overtime
- Mid-level
- Travel
- Outdoor work
Clerk
MOUNTAIN VIEW CO-OP —Black Eagle, MT
- Part-time
- Ability to walk for extended periods
- Word processing
- Computer literacy
8d
Street Maintenance Crew - Teamster
City of Great Falls —Great Falls, MT
- $24.41 - $26.92 an hour
- Overtime
- Construction site
- Mid-level
- Travel
Street Maintenance Crew Worker
City of Great Falls —Great Falls, MT
- $23.57 - $25.99 an hour
- Overtime
- Mid-level
- Travel
- Construction experience
CUSTODIAN I PART TIME
City of Great Falls —Great Falls, MT
- $22.50 - $24.81 an hour
- Overtime
- High school diploma or GED
- Driver's License
- Travel
- Paid holidays
1h
Foreman - Street Department Quality Control
City of Great Falls —Great Falls, MT
- $30.91 - $34.08 an hour
- Overtime
- Construction site
- Heavy equipment operation
- Word processing
TEMPORARY NATURAL RESOURCES LABORER
City of Great Falls —Great Falls, MT
- $23.29 an hour
- Temporary
- Ability to lift 50 pounds
- Travel
- Outdoor work
8d
Staffing Technician, Patient Flow (Full Time)
Benefis Health System —Great Falls, MT
- From $19.90 an hour
- Full-time
- Hospital
- High school diploma or GED
- Conflict management
Heavy Machinery Operator Street Department
City of Great Falls —Great Falls, MT
- $26.40 - $29.10 an hour
- Overtime
- Construction site
- Mid-level
- Travel
Communications & Public Engagement Manager
City of Great Falls —Great Falls, MT
- $72,969 - $85,846 a year
- Full-time
- Research
- Office
- 3 years
- Paid holidays
- Disability insurance
8d
Entry Level Police Officer
City of Great Falls —Great Falls, MT
- $36.66 an hour
- Extended hours
- Travel
- Leadership
- Communication skills
ARBORIST
City of Great Falls —Great Falls, MT
- $49,025.60 - $54,059.20 a year
- Overtime
- CDL B
- 18 years or older
- Mid-level
- Paid holidays
- Disability insurance
8d
Water Plant Operations Superintendent
City of Great Falls —Great Falls, MT
- $72,969 - $85,846 a year
- Overtime
- Schematics
- Writing skills
- Travel
Planning Director
Cascade County —Great Falls, MT
- $88,000 - $92,000 a year
- Full-time
- Word processing
- Computer literacy
- Basic math
- Health insurance
- Dental insurance
Quick Apply
9d
PHARMACY/CERTIFIED TECH
Smith's Food and Drug —Great Falls, MT
- Full-time
- 18 years or older
- HIPAA
- Mid-level
- Paid holidays
- Health insurance
1d
Standing Master
State of Montana —Great Falls, MT
- $43.10 an hour
- Full-time
- Customer service
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
Public Works Water and Wastewater Utilities Forman
Town of Platteville - Platteville, CO —United States
- $72,000 - $85,000 a year
- 8 hour shift
- CDL B
- Microsoft Word
- Background check
- Health savings account
- Paid holidays
Quick Apply
7d

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Administrative Assistant

City of Great Falls -
Great Falls, MT

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Job Details

Full-time
$49,388 - $58,104 a year
13 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Vision insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Writing skills
Employee relationship building
Research
Driver's License
Microsoft Teams
Accounting standards
Technical Proficiency
Financial compliance

Full Job Description

NATURE OF WORK

Responsible for administrative, secretarial, and clerical support for multiple Public Works Division Managers and operational staff. This position provides administrative support requiring discretion, initiative, and working knowledge of departmental operations, budgeting processes, procurement procedures, and municipal administrative practices. The position serves as a cross-functional administrative resource and provides support to other Public Works divisions as needed. Work is performed under the general direction of the Operations Support Specialist and Division Managers.

ESSENTIAL FUNCTIONS OF WORK

Administrative and Operational Support (55%)

Provides administrative support to the Fleet Division Manager, Street Division Manager, and Solid Waste Division Manager and administrative support across multiple Public Works divisions to ensure continuity of operations.

Assists Division Managers, Superintendents, Foremen, and field personnel with administrative and operational support activities.
Coordinates, prepares, and distributes correspondence, reports, presentations, memoranda, and other departmental documents.

Conducts research and gathers information for special projects, reports, and presentations.
Reviews documents, reports, records, and correspondence for completeness, accuracy, and compliance with departmental standards, policies, and procedures.
Maintains departmental files, records, and documentation in accordance with established retention requirements.
Serves as a knowledgeable resource to staff by providing guidance on administrative procedures, departmental processes, and Public Works operations, programs, and services.
Maintains working knowledge of departmental software systems, administrative procedures, and operational practices.

Utilizes OpenGov (Cartegraph), New World, NeoGov, Municode and other departmental systems to support operational continuity.

Fiscal Monitoring and Budget Support (20%)

Assists with preparation, monitoring, and development of annual budget presentations and supporting materials of division budgets for Fleet, Street, and Solid Waste operations.
Prepares and enters budget data including personnel costs, wages, benefits, longevity, retirement contributions, pension obligations, revenues, expenditures, and internal service charges.
Monitors budget activity and prepares financial reports along with all required supporting documentation.
Coordinates with Finance and Budget staff to ensure accurate budget preparation, timely reporting, and proper execution of financial transactions.
Maintains financial records and documentation in accordance with City policies and accounting practices.

Agenda Reports and Public Information (10%)

Processes agenda reports and supporting documentation through designated municipal software systems.
Maintains and updates Public Works webpages for assigned divisions.
Publishes public notices, service alerts, informational materials, holiday schedules, press releases, and other public communications.

Backup Administrative Coverage (15%)

Provides backup coverage for clerical and administrative personnel throughout the Public Works Department during employee absences, vacations, training or other staffing shortages.
Assists with telephone coverage, customer service inquiries, dispatch support, work order processing, service requests, and related administrative functions.

EDUCATION & EXPERIENCE

Combination of education and experience equivalent to an Associate’s degree in Business Administration or related field.
Four (4) years of progressively responsible administrative support experience; or
Any combination of education, training, and experience that provides the required knowledge, skills and abilities.

NECESSARY SPECIAL QUALIFICATIONS

Candidate must possess or have the ability to obtain valid Montana driver’s license

REQUIREMENTS OF WORK

Knowledge of:

Advanced office administration practices, procedures and equipment.
Budgeting principles, financial recordkeeping standards, and general accounting practices.
Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Teams.
Records management and document control practices.

Ability to:

Perform administrative assignments with minimal supervision.
Exercise sound judgement, discretion, and initiative in completing assignments.
Maintain confidentiality of sensitive personnel, financial, and operational information.
Embrace change and effectively adjust strategies, priorities, and workflows to meet emerging needs.
To learn OpenGov (Cartegraph) asset management, work order, and request management software and Tyler finance and personnel software.
Analyze information and prepare accurate reports and documentation.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with employees, supervisors, vendors, public officials, and the general public.
Organize and prioritize multiple assignments while meeting deadlines.

Interpret and apply departmental policies, procedures, and regulations.

CORE COMPETENCIES

Demonstrated Professional Integrity and Ethics
Consistent Confidentiality
Exceptional Customer Service
Organizational Effectiveness
Written and Verbal Communication
Strong Financial and Budget Proficiency
Advanced Technical Proficiency
Meticulous Attention to Detail
Skilled Problem Solving
Interpersonal Effectiveness
Priority Management
High Adaptability

SUPERVISION

This position does not have supervisory responsibilities.

WORK ENVIRONMENT

Work is performed primarily in an office environment.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand, walk, sit, bend, twist, reach, ride and perform similar body movements. Must have the ability to performing light physical work and to lift and carry up to 25 pounds at a time; the possession of hand/eye coordination sufficient to operate a computer, office equipment and a motor vehicle; the ability to talk and hear in person or by telephone; and the ability to sec and read instructions and reports.

EXPECTED HOURS OF WORK

The work schedule is a 40-hour, five-day work week, Sunday through Saturday. This is a non- exempt position and is eligible for overtime. Any overtime must be authorized prior to working.

TRAVEL

Travel is primarily local during the business day. Occasional travel may be required to attend off-site training and educational opportunities.

Full-time Employee Benefits

The City of Great Falls offers a complete benefits package to our full-time employee including medical, dental, and vision insurance, retirement/pensions, paid holidays, vacation and sick leave. The City offers life and long term disability insurance to all full-time non-union employees. Union employees receive longevity pay. Optional plans are available for employees, flexible spending account, and 457 deferred compensation accounts.

Apply Now

Refine Your Search

Court, Municipal, and License Clerks jobs in Great Falls, MT

Administrative Assistant

LIBRARY SAFETY SPECIALIST

Grant Administrator

Traffic Specialist (L)

Clerk

Street Maintenance Crew - Teamster

Street Maintenance Crew Worker

CUSTODIAN I PART TIME

Foreman - Street Department Quality Control

TEMPORARY NATURAL RESOURCES LABORER

Staffing Technician, Patient Flow (Full Time)

Heavy Machinery Operator Street Department

Communications & Public Engagement Manager

Entry Level Police Officer

ARBORIST

Water Plant Operations Superintendent

Planning Director

PHARMACY/CERTIFIED TECH

Standing Master

Public Works Water and Wastewater Utilities Forman

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