Top 47 Library Assistants, Clerical Jobs in Ithaca, NY

Administrative Assistant - Level 3
Tompkins County —Tompkins County, NY
- $28.42 - $30.82 an hour
- Full-time
- Inventory management
- Writing skills
- Basic math
3d
Housing Coordinator
Tompkins Community Action —Ithaca, NY
- From $19 an hour
- Weekends as needed
- Bilingual
- Background check
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to Chief People Officer
Beginnings Credit Union —Ithaca, NY
- $24 - $28 an hour
- Mid-level
- Office
- High school diploma or GED
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —New York State
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Research Administration Assistant
Cornell University —Ithaca, NY
- $26.00 - $30.08 an hour
- Overtime
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Health insurance
- Tuition reimbursement
6d
Medical Records Team Member
VCA Animal Hospitals —Ithaca, NY
- $18 - $19 an hour
- Part-time
- Entry level
- Health insurance
- Dental insurance
Typist- Belle Sherman, IHS
Ithaca City School District —Ithaca, NY
- $17.48 - $26.00 an hour
- Part-time
- High school diploma or GED
- Organizational skills
- Typing
20h
Medical Office Receptionist
Valor Healthcare, Inc. —Ithaca, NY
- $19 - $20 an hour
- Full-time
- BLS Certification
- English
- ACLS Certification
Quick Apply
Administrative Specialist
Current —Ithaca, NY
- $22 - $26 an hour
- Weekends as needed
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
Medical Receptionist
MVPT Physical Therapy —Ithaca, NY
- $18 - $19 an hour
- Monday to Friday
- High school diploma or GED
- Outpatient
- Associate's degree
- Health insurance
- Dental insurance
Quick Apply
HR Administrative Assistant
Ithaca City School District —Ithaca, NY
- $28.75 an hour
- Part-time
- Management
- Mid-level
- Office
Administrative Assistant III
Cornell University —Ithaca, NY
- $24.30 - $26.15 an hour
- Online Application
- Hybrid work
- Microsoft Outlook
- Customer service
- Writing skills
- Health insurance
- Tuition reimbursement
1d
Front Desk Clerk evenings and weekends
Oak Hill Manor Nursing Home —Ithaca, NY
- $16 an hour
- Part-time
- In person
- Office
- Typing
- Entry level
Quick Apply
Administrative Assistant
Maguire Automotive Group —Ithaca, NY
- $18 an hour
- Part-time
- Microsoft Outlook
- Research
- Office
Quick Apply
Administrative Coordinator
Tompkins County —Tompkins County, NY
- $55,250 - $65,000 a year
- Full-time
- Basic math
- English
- Mid-level
6h
ADMINISTRATIVE ASSISTANT IV (PROJECT ASSISTANT)
Tetra Tech —Ithaca, NY
- $25 - $27 an hour
- Extended hours
- Microsoft Outlook
- 5 years
- Office
Administrative Assistant - Level 4
Tompkins County —Tompkins County, NY
- $41,225 - $48,500 a year
- Full-time
- Customer service
- Basic math
- English
ECM Senior Document Specialist
Tompkins Financial Corporation —Ithaca, NY
- $19.50 - $22.50 an hour
- Full-time
- Remote
- Mid-level
- High school diploma or GED
- Continuous improvement
- Free parking
- Profit sharing
21h
Accounting Clerk/Administrative Assistant
Legends Global —Ithaca, NY
- $21 - $24 an hour
- Full-time
- Office
- Finance
- Organizational skills
- Disability insurance
- Health insurance
Administrative Assistant for ILR Dean’s Office
Cornell University —Ithaca, NY
- $26.41 - $30.69 an hour
- Online Application
- School experience
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Tuition reimbursement
2d

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Administrative Assistant - Level 3

Tompkins County -
Tompkins County, NY

Apply Now

Job Details

Full-time
$28.42 - $30.82 an hour
3 days ago

Qualifications

Clerical experience

Full Job Description

Administrative Assistant - Level 3

SALARY: $28.42/hr - Hire Rate (2026), $30.82/hr - Working Rate (2027)

TYPE OF EMPLOYMENT: Full Time

ISSUE DATE: 06/29/26

THE FINAL DATE TO FILE APPLICATIONS: 07/06/26

DATE THAT THIS ANNOUNCEMENT SHOULD BE REMOVED FROM POSTING: 07/07/26

RESIDENCY: Candidates must have been legal residents of Tompkins County or one of the six adjoining counties (Cayuga,
Chemung, Cortland, Schuyler, Seneca, Tioga) for at least one month immediately preceding the date of application and maintain
residency. For Examinations: The eligible list resulting from the examination will be established in accordance with the final
earned numerical ratings of passing candidates regardless of residence. A municipality or district may exercise its right under
section 23-4-a. of Civil Service Law to request a certification of eligible candidates who have been residents of that municipality
or district for at least one month prior to appointment. After the names of residents have been exhausted, Tompkins County must
then certify the names of non-residents on the list.

Administrative Assistant, Level 3 – Mental Health Services Tompkins County Whole Health is seeking an Administrative
Assistant, Level 3 to support Mental Health Services at our Green Street location. This position provides front office and
administrative support in a busy clinic setting, including client support, appointment scheduling, answering phones, assisting
clinicians, and other general medical office responsibilities.

The typical schedule is Monday through Friday, 8:00 AM to 4:30 PM. The clinic remains open until 6:00 PM, and the selected
candidate must be able to cover a minimum of 1–2 evening shifts per month.

This is an approved HELP title. No exam required.

MINIMUM QUALIFICATIONS:

a. Possession of an Associates degree from a regionally accredited or New York State registered college; AND two years of
full-time paid (or the equivalent part-time and/or volunteer) office clerical experience*; OR

b. Two years of permanent competitive class status as an Administrative Assistant – Level 2; OR

c. Graduation from high school or possession of a high school equivalency diploma AND four years of full-time paid (or the
equivalent part-time and/or volunteer) office clerical experience*; OR

d. Any combination of training and experience equal to or greater than that specified in (a), (b), or (c) above.

NOTE: Bank Teller and other types of cashiering jobs are not considered to be “office clerical”.

SPECIAL REQUIREMENTS: If required to operate a motor vehicle in the course of his/her duties, it is the responsibility of
the appointing authority to ensure possession of a valid New York State drivers license at the time of appointment. The
incumbent would need to maintain such license for the duration of employment.

Tompkins County is Committed to Equity and Inclusion. We encourage those with similar values to apply.

DISTINGUISHING FEATURES OF THE CLASS:

This work involves the independent performance of a broad range of complex clerical operations which require an understanding
of specific laws, organizational rules, policies or procedures. Specific duties will vary with the needs of the appointing authority.
The routine operation of an alphanumeric keyboard and other office technology is required in this role. Ability to accurately
manipulate specific software is valued over speed when performing the keyboarding function. An Administrative Assistant –
Level 3 is responsible for relieving the head of a department or major division of administrative details such as calendar
management, meeting scheduling and conference arrangements as well as relieving the official of contacts which should properly
be made with subordinate staff. The psychological demands of this job are moderate with unpredictable fluctuations in work
volume, frequent interruptions, shifting work priority, rush orders and conflicting priorities. At a Level 3, the employee should
possess moderate interpersonal skills in order to explain information or inform others about agency regulations, policies and/or
programs. Internal contacts may be across sections or divisions within the organization and may require routine administrative or
highly structured work interactions. External contacts will typically be with the general public and involve the exchange of
information in structured situations. The incumbent works under the direct supervision of a senior staff member but enjoys some
moderate level of autonomy when carrying out the day-to-day activities of the office. Although guidelines and policies are
available, many cases require the independent interpretation and application of guidelines or policies to specific situations. Only
unusual or very complex matters are referred to the supervisor. The employee may be defined as a lead worker of a group, or be
assigned to supervise specific personnel with a unit or section. The incumbent will perform any and all administrative duties that
may be assigned.

TYPICAL WORK ACTIVITIES:

The typical work activities below are illustrative only. Work activities may vary from location to location and no attempt has
been made to compile a comprehensive listing of all clerical duties that may be required of an employee in this class. Assignment
of appropriate routine clerical duties will be at the discretion of the appointing authority.

At all times, the employee will provide the highest quality of customer service;
Develops a professional network and maintains contacts with units with whom an official routinely interacts;
Reviews documents submitted by staff members for accuracy, format and compliance with policies and procedures

before forwarding to a supervisor for action or a final decision;

Schedules appointments, answers a variety of inquiries via telephone, email and in person;
Prepares original written correspondence for an official’s signature;
Collects information from paper and electronic files and compiles such information into a final source document;
Prepares summaries and drafts of reports;
Maintains personnel files for a supervisor and oversees the file management system for an agency (both computerized

and manual);

Provides administrative support including the use of a computer, and other office machines and equipment in order to

accurately prepare and maintain a wide variety of agency documents such as complex correspondence, inventory,
budgets, operating expenses, timecards, payroll, scheduling, state reporting, files and other departmental activities;

Answers telephone calls and/or email correspondence providing routine information on various procedural requirements

or program transactions;

Instructs new employees in the specialized work of a unit, assigns duties, performs day-to-day supervision and reviews

performance;

Receives internal and external customers, ascertains their business, and refers them as appropriate;
May be required prepare an agenda, take notes, and prepare minutes of meetings;
May be required to maintain electronic files, or alphabetic, numeric and/or chronological paper files;
May be required to periodically purge obsolete material in accordance with a records retention schedule;
May prepare and maintain time records, payroll data or other task that might require basic mathematical calculations;
The incumbent will be required to perform all routine clerical work determined essential to the efficient and economical

functioning of the office to which assigned.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of basic office terminology, procedures and equipment;
Thorough knowledge of the English language; including the ability to alphabetize, spell correctly, and use appropriate

grammar and proper punctuation;

Thorough knowledge of business arithmetic;
Good knowledge of the organization, functions, laws, policies, rules and regulations that govern the agency to which

appointed;

Skill, ability and desire to provide excellent customer service;
Ability to handle routine administrative details independently, including the composition or original written

correspondence (reports, letters, memoranda or email);

Ability to establish and maintain professional networks and cooperative working relationships with a variety of

individuals, governmental departments and private agencies;

Ability to plan and supervise the work of others;
Ability to deal courteously and effectively with the public - in person, by telephone and through email or by other

electronic means;

Ability to accurately operate an alphanumeric keyboard and utilize various types of software (speed is not a significant

factor in the keyboarding activity);

Ability to understand and follow complex oral and written instructions;
Ability to communicate complex concepts effectively, both orally and in writing;
Ability to maintain accurate, neat and legible records;
Ability to perform close, detailed work that may involve considerable visual effort and strain;
Initiative, resourcefulness, accuracy, tact, neatness, courtesy and good judgment are required;
The employee’s physical condition shall be commensurate with the demands of the

position.

Originally created 06/2012

A92.doc

FURTHER INFORMATION AND INSTRUCTIONS

Falsification of any part of the "Application for Employment" will result in disqualification.

Accepted candidates will be notified when and where to appear for the examination. If you do not receive your notice to appear at least three days before the
date of the written examination, call Tompkins County Department of Human Resources at 274-5526. If an application is disapproved, due notice will be
sent. This department does not make formal acknowledgment of the receipt of an application or take responsibility for non-delivery or postal delay.

Applicants must answer every question on the application form and make sure that the application is complete in all respects. Incomplete applications will
be disapproved.

ACTIVE MILITARY PERSONNEL, VETERANS OR DISABLED VETERANS desiring to claim additional credit will request the Veterans Credits
application form, at any time between the date of application for examination(s) and the date of the establishment of the resulting eligible list. You must
meet the requirements set by NYS for these credits and they may be used only once. YOU MAY NOT CLAIM ADDITIONAL CREDITS AFTER THE
ELIGIBLE LIST HAS BEEN ESTABLISHED. IT IS THE CANDIDATE'S RESPONSIBILITY TO REQUEST THE VETERANS CREDIT
APPLICATION FORMS AND TO SUBMIT THESE FORMS AND ANY SUPPORTING PAPERWORK BEFORE THE ELIGIBLE LIST IS
ESTABLISHED.
Tompkins County's written examinations are prepared and rated by the New York State Department of Civil Service in accordance with Section 23-2 of
Civil Service Law. The provisions of the New York State Civil Service Rules and Regulations, which deal with the rating and review of the examinations
apply.

The duration of the eligible lists may be fixed for a minimum of one and a maximum of four years and may be extended beyond four years if there has been
a restriction against the filling of vacancies in that title.
The candidates must complete a separate "Application for Employment" for each open-competitive and/or promotional examination that the candidate is
eligible to take.

All experience required meeting the acceptable training and experience is full-time experience. (Part-time experience will be credited on a prorated basis).

Appointment from an eligible list must be made from the top three candidates willing to accept the appointment.

Tompkins County is an Equal Opportunity Employer. As part of its efforts to provide employment opportunities to the physically handicapped, Tompkins
County Civil Service has adopted a rule permitting the employment of qualified physically handicapped persons without competitive examination (pursuant
to Section 55 of Civil Service Law). If you meet the minimum qualifications for this position and wish to know more about this rule, please contact the
Tompkins County Department of Human Resources Office.

Unless otherwise notified, candidates are permitted to use quiet, hand-held, and solar or battery powered calculators. Devices with Typewriter Keyboards,
Spell Checkers, Personal Digital Assistants, Address Books, Language Translators, Dictionaries or any similar devices are prohibited. You may not bring
books or other reference materials.

CROSS-FILING - APPLYING FOR CIVIL SERVICE EXAMINATIONS IN MULTIPLE JURISDICTIONS WHEN EXAMINATIONS ARE
SCHEDULED ON THE SAME DATE: When applying for examinations across multiple jurisdictions - all of which are scheduled on the same day - you
must submit a Tompkins County Cross-Filing Form. This form must be submitted no later than 4:30 PM on the final filing date of the examination. On this
form, list each examination that you are taking and then tell us where you would like to sit. The purpose is to ensure that all of the test materials for the
various examinations that you are taking will be available in one location. If you do not provide the cross-filing form to us by the final filing date, we cannot
ensure that we can accommodate your desire to cross-file. If any of the examinations are State level examinations, you must sit at the State test center. You
will still need to complete the Tompkins County cross-filing form. If sitting at the State site, the State will notify you of when and where to report for your
examination(s) and you should bring all admittance letters to the State site. If you are not taking a State examination, bring all admittance letters to your
chosen testing site. If you have any question please call Tompkins County Department of Human Resources Department (607) 274-5526. The Cross File
form is located at http://www.tompkins-co.org/personnel/CivilSrvForms/index.html

FOR RELIGIOUS ACCOMMODATION AND HANDICAPPED PERSONS: If special arrangements for testing are required, please indicate this on
your application.

ALL CANDIDATES FOR EMPLOYMENT FOR POSITIONS IN SCHOOL DISTRICTS AND BOCES GOVERNED BY TOMPKINS COUNTY
CIVIL SERVICE MAY HAVE THE FOLLOWING SPECIAL REQUIREMENT. PER CHAPTER 180 OF THE LAWS OF 2000, AND BY
REGULATIONS OF THE COMMISSIONER OF EDUCATION, TO BE EMPLOYED IN A POSITION DESIGNATED BY A SCHOOL
DISTRICT OR BOCES AS INVOLVING DIRECT CONTACT WITH STUDENTS, A CLEARANCE FOR EMPLOYMENT FROM THE
STATE EDUCATION DEPARTMENT IS REQUIRED.
In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duties shall be entitled to receive
an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are
qualified to participate in this examination and are a child of firefighter or police officer killed in the line of duties in this municipality, please inform this
office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the
application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has
been established.â–

BACKGROUND INVESTIGATION: Applicants may be required to undergo a State and national criminal history background investigation, which will
include a fingerprint check, to determine suitability for appointment. Failure to meet the standards for the background investigation may result in
disqualification.

TOMPKINS COUNTY PERSONNEL DEPARTMENT, 125 EAST COURT STREET, ITHACA, NY 14850

Apply Now

Refine Your Search

Library Assistants, Clerical jobs in Ithaca, NY

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