Field Administrator
Are you ready to join Team Odin and find the career you have always wanted?
Odin is an award-winning contractor delivering turnkey environmental, geotechnical, and civil construction projects nationwide. We’ve become our clients’ trusted collaborators through our commitment to safety, quality, partnering, and community. Through project development, design, construction, and operation, we ensure that the impacts of each step support our client’s requirements and protect and preserve the surrounding communities.
Headquartered in California’s Sacramento Valley, the heart of one of the most extensive levee systems in the U.S., with multiple regional operations offices nationwide, our team understands firsthand the significance of the large infrastructure projects that we undertake. We specialize in working alongside public and private sector clients on diverse and complex Environmental Remediation; Geotechnical, Heavy Civil, and Habitat & Wetland Construction; and Emergency & Disaster Services projects. We work with our clients to achieve their business and regulatory goals, while maintaining a focus on benefits to surrounding communities and their environments. As members of these communities, we know it is those who call these towns and cities “home” who will ultimately benefit from our work, be it flood protection, environmental cleanup, habitat restoration, reliable infrastructure, or disaster response.
With growth comes hiring and we are looking to hire a top-Field Administrator to the team!
Candidate will be reporting to the Texas region.
MAJOR FUNCTION
The Field Administrator facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. The Field Administrator will provide high-level administrative support to the immediate supervisor.
SPECIFIC RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
- Embrace Odin’s Core Values in all aspects of the job
- Answers and transfers phone calls, screening when necessary.
- Communication skills to act as the contact point between internal team members and clients
- Client relationship management skills to maintain professional communication with customers and maintain a high level of customer satisfaction
- Budgeting, bookkeeping and planning skills and knowledge of associated computer software
- Quality assurance skills to maintain company quality standards of product and services
- Time management and prioritization skills to ensure efficient functioning of schedules and office systems
- Performs additional duties as assigned by executives.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Maintains office supplies and coordinates maintenance of office equipment.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE:
- Bachelors degree preferred or equal training in related field.
- One to two years of experience in an administrative role.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
- Expert in Microsoft 365 - (Outlook/Teams/Excel/Word
- Must learn HeavyJob and Vista to be able perform basic timekeeping and accounting tasks like time sheet entering and expense reporting.
PHYSICAL DEMANDS:
- Ability to communicate orally and in writing with vendors, management, and other coworkers, both individually and in front of a group
- Regular use of the telephone and email for communication is essential
- Sitting for extended periods of time is common
- Hearing, vision, and speaking within normal ranges is essential for normal conversations, to receive ordinary information, and to prepare or inspect documents
- No heavy lifting is expected, though exertion of up to 15 pounds of force may occasionally be required
- Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and fax machines
- Good reasoning ability is important, must be able to understand and utilize management reports, memos, and other documents to conduct business
- Primarily an office position.
WORK ENVIRONMENT:
This job is primarily performed at job site field office and PPE- Personal Protective Equipment is required to be worn as steel toe boots/high vis/hardhat when traveling from parking lot to office. This is a dynamic project and must have ability to be flexible in working conditions - moving from offices, ability to work via Bluetooth headphones in a bullpen type setting. Employee will have access to a computer, printer, and other office equipment. Most Field Administrators work full time and some work more than 40 hours per week. This position may be out in the field and will be determined by immediate supervisor. Lastly, will work somewhat close to other people.
This is a construction site admin setting, and flexibility and ability to work with a site construction team is a priority.
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. Employees will be required to follow any other job-related duties requested by their supervisor. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, citizenship, HIV/AIDS status, or any other legally protected factor.
Odin Construction Solutions, LLC ("Odin") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Odin, including unsolicited resumes sent to an Odin mailing address, fax machine, or email address, directly to Odin employees or to Odin’s resume database will be considered Odin property. Odin will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Odin will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Odin’s Human Resources Manager to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Odin will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Odin’s Vice President of Contracts or his/ her designee. No other Odin employee is authorized to bind Odin to any agreement regarding the placement of candidates by Agencies.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Work Location: In person
