ASC – Supply Chain & Logistics
(W) – Production/Manual Labor
Position Summary
The Parts Clerk is responsible for coordinating, tracking, and distributing parts, supplies, and materials needed for fleet, equipment, and shop operations. This position supports mechanics and field crews by maintaining accurate inventory levels, issuing parts, processing orders, and ensuring parts are stored, organized, and documented correctly. The Parts Clerk plays a key role in helping reduce equipment downtime and maintaining an efficient shop environment.
Key Responsibilities
Essential Functions
Parts Ordering & Inventory Control
- Order, receive, and stock parts, supplies, fluids, and tools needed for shop operations.
- Verify shipments against purchase orders and inspect for damage or inaccuracies.
- Maintain accurate records of parts usage, deliveries, and stock levels.
- Perform regular inventory counts to ensure accuracy and availability.
- Identify low-stock items and alert management as needed.
Parts Distribution & Support
- Issue parts and supplies to mechanics, technicians, and field personnel.
- Ensure all parts issued are documented properly in the inventory or fleet management system.
- Assist in locating hard-to-find or specialty parts.
- Communicate order delays, backorders, or substitutions to shop staff.
Documentation & Data Entry
- Enter part numbers, quantities, and usage in the inventory system.
- Maintain organized files, invoices, receipts, and purchase documentation.
- Process returns, warranties, and defective part claims.
- Track and report parts costs and usage trends.
Shop & Warehouse Organization
- Keep shelves, bins, and parts rooms organized, labeled, and easily accessible.
- Maintain a clean and safe work area consistent with company safety standards.
- Assist in organizing tools, small equipment, and supply storage areas.
- Follow proper handling procedures for chemicals, fluids, and hazardous materials.
- Duties may or may not be subject to change
Qualifications
Education and Experience
- High School Diploma or equivalent
Skills and Competencies
- One (1) year of experience in parts, warehouse, inventory, or shop support.
- Strong organization and problem-solving skills.
- Excellent communication and people skills
- Basic computer skills, including inventory software, email, and data entry.
- Meet all physical requirements of the position.
- Pass all drug and alcohol screens as required by Company policy and, if applicable, required by DOT regulations.
- 18 years of age or older, or 21 if CDL is required.
- Legally authorized to work in the United States.
Preferred
- Experience working with automotive, diesel, or equipment parts.
- Familiarity with fleet or shop management systems.
- Forklift certification.
This role is based in a warehouse and shop environment. Some travel may be required for pickups, deliveries, or training.
This job description may be modified as business needs change. Reasonable accommodations will be provided as needed.
This job description is not intended to provide an exhaustive list of activities, duties, or responsibilities required for this position. The Townsend Company and its family of companies reserve the right to modify job responsibilities, duties, or schedules as needed to meet business or operational requirements. Accommodation requests will be made as necessary to support individuals with disabilities.
Additionally, this position is subject to pre-employment screening, which may include drug testing and a background check.
Equal Opportunity Employer Statement
The Townsend Company and its family of companies are equal opportunity employers. We are committed to fostering an inclusive workplace where all employees and applicants are treated with fairness, dignity, and respect. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.
