This recruitment is to fill Limited Term Employee (LTE) Clerk I-II vacancies as they arise. The current vacancy is in the Dane County Sheriff's Office.
Limited Term Employees (LTEs) are limited to 1,200 hours in a payroll year and are not guaranteed any hours per week.
Note to applicants – for the 2026 budget year, there is a 1% reduction in wages (this is already reflected in the hourly rate above).
COMMITMENT TO EQUITY AND INCLUSION
As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women, racial and ethnic minorities, and persons with disabilities are especially encouraged to apply.
DEFINITION
Work is performed under general supervision and is of a varied and increasingly responsible nature. Incumbents in this classification are normally engaged in standardized work, but independent judgment and specific instructions may be required in applying procedures to unusual cases. Errors are usually discovered by a lead support person or first line supervisor before serious consequences can result. Keying is normally from standard source documents and on standard types of electronic equipment. Knowledge of complex layouts and designs is not usually required. May have a great deal of contact with the public and employees of other units in seeking and giving out information where general knowledge of departmental policy and procedures is required. Typically there are no formal or direct lines of supervision over other staff although employees at this level may assist in the training of new employees, monitoring and assigning of work to temporary employees performing similar work.
EXAMPLES OF DUTIES
Maintains electronic and manual filing. Prepares and processes bills, vouchers, dockets, receipts, schedules, narratives, charts, tables, minutes, requisitions, notices, correspondence, and statistical and financial data, reproduces multiple copies of work. Checks and tabulates statistical and financial data, issues licenses and permits, and writes receipts for fees. Classifies and posts information. Accepts applications. Does filing and searching of documents. Checks books and other materials in and out. Transcribes dictating machine records. Stores and issues supplies. When serving as office receptionist greets visitors and the general public, answers inquiries or refers people to the proper officials. Screens clients/applicants. Makes appointments and travel arrangements. Audits, balances, and checks payrolls, purchase orders, and claims. Compiles figures on expenditures. Maintains simple inventory records. May operate a switchboard in conjunction with receptionist duties. Gathers information on a variety of subjects and compiles routine financial, statistical, activity, and legal reports. May operate various types of electronic office equipment. Assists in training and assigning work to other employees performing similar level clerical tasks.
Education, Training and Experience:
Any combination of education, training and experience equivalent to six (6) months of clerical experience.
Special Requirements:
Individuals who meet the minimum qualifications must also pass Microsoft Word, Excel and Language tests with 50% accuracy.
Background Check Statement: Some positions may require a criminal background check which can include fingerprinting due to the nature of the job’s responsibilities. Wisconsin’s Fair Employment Law, s. 111.31 – 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position’s responsibilities are substantially related to the applicant’s criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.). Management reserves the right to make employment contingent upon successful completion of the background check.
For Bilingual Positions:
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Provide services in both English and the required foreign language (e.g., Spanish, Arabic, Hmong, etc.).
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Applicants being considered for bilingual positions will be tested during the recruitment process prior to employment. This will primarily consist of passing an oral language proficiency assessment from English to foreign language and foreign language to English, but may require additional language testing, such as written translation, if it is an essential function of the job.
- If applicable, individuals may confirm with the Employee Relations Division whether results of bilingual language certifications/examinations they currently hold qualify them for the position’s bilingual designation.
Physical and Environmental Work Requirements:
Professional office work environment. Work involves walking, sitting, standing, bending, stooping, twisting, turning, lifting, carrying, pushing, pulling, grasping, and reaching within normal ranges. Ability to lift and move a variety of work-related materials weighing up to 25 pounds (with/without assistance). Prolonged computer and phone use. Manual dexterity using fine and gross motor skills. Ability to speak and be heard by others. Ability to see and hear within normal ranges with or without corrective devices.
Must have knowledge of or ability to learn modern office procedures and practices; computers and data entry formats and processing. This includes standard business formats and sufficient knowledge to set up documents and process a variety of narrative, numerical or graphic information and compose forms and form letters and other routine correspondence. Knowledge of or ability to learn record keeping systems sufficient to maintain clerical records and to prepare routine reports. Knowledge of or ability to learn departmental policy and regulations sufficient to answer routine questions. Knowledge of business English, spelling and grammar skills sufficient to edit materials and correct typographical errors, write memorandum, reports and business letters. Effective oral and written communication skills. Ability to make arithmetic calculations and key in data on a computer with reasonable speed and accuracy using basic mathematics and/or formulas. Ability to sort and file material using an established indexing/computer systems. Ability to set up and type a variety of accounting, statistical and financial statements, letters and reports neatly and accurately. Ability to compute and tabulate data. Ability to operate standard office machines. Ability to establish and maintain effective relationships with the public.
