JOB
This recruitment is to fill Limited Term Employee (LTE) Clerk I-II vacancies as they arise. The current vacancy is in the Dane County Sheriff's Office.
Limited Term Employees (LTEs) are limited to 1,200 hours in a payroll year and are not guaranteed any hours per week.
Note to applicants – for the 2026 budget year, there is a 1% reduction in wages (this is already reflected in the hourly rate above).
EXAMPLE OF DUTIES
COMMITMENT TO EQUITY AND INCLUSION
As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women, racial and ethnic minorities, and persons with disabilities are especially encouraged to apply.
DEFINITION
Work is performed under general supervision and is of a varied and increasingly responsible nature. Incumbents in this classification are normally engaged in standardized work, but independent judgment and specific instructions may be required in applying procedures to unusual cases. Errors are usually discovered by a lead support person or first line supervisor before serious consequences can result. Keying is normally from standard source documents and on standard types of electronic equipment. Knowledge of complex layouts and designs is not usually required. May have a great deal of contact with the public and employees of other units in seeking and giving out information where general knowledge of departmental policy and procedures is required. Typically there are no formal or direct lines of supervision over other staff although employees at this level may assist in the training of new employees, monitoring and assigning of work to temporary employees performing similar work.
EXAMPLES OF DUTIES
Maintains electronic and manual filing. Prepares and processes bills, vouchers, dockets, receipts, schedules, narratives, charts, tables, minutes, requisitions, notices, correspondence, and statistical and financial data, reproduces multiple copies of work. Checks and tabulates statistical and financial data, issues licenses and permits, and writes receipts for fees. Classifies and posts information. Accepts applications. Does filing and searching of documents. Checks books and other materials in and out. Transcribes dictating machine records. Stores and issues supplies. When serving as office receptionist greets visitors and the general public, answers inquiries or refers people to the proper officials. Screens clients/applicants. Makes appointments and travel arrangements. Audits, balances, and checks payrolls, purchase orders, and claims. Compiles figures on expenditures. Maintains simple inventory records. May operate a switchboard in conjunction with receptionist duties. Gathers information on a variety of subjects and compiles routine financial, statistical, activity, and legal reports. May operate various types of electronic office equipment. Assists in training and assigning work to other employees performing similar level clerical tasks.
SUPPLEMENTAL INFORMATION
Must have knowledge of or ability to learn modern office procedures and practices; computers and data entry formats and processing. This includes standard business formats and sufficient knowledge to set up documents and process a variety of narrative, numerical or graphic information and compose forms and form letters and other routine correspondence. Knowledge of or ability to learn record keeping systems sufficient to maintain clerical records and to prepare routine reports. Knowledge of or ability to learn departmental policy and regulations sufficient to answer routine questions. Knowledge of business English, spelling and grammar skills sufficient to edit materials and correct typographical errors, write memorandum, reports and business letters. Effective oral and written communication skills. Ability to make arithmetic calculations and key in data on a computer with reasonable speed and accuracy using basic mathematics and/or formulas. Ability to sort and file material using an established indexing/computer systems. Ability to set up and type a variety of accounting, statistical and financial statements, letters and reports neatly and accurately. Ability to compute and tabulate data. Ability to operate standard office machines. Ability to establish and maintain effective relationships with the public.
