Internal Close Date: June 18, 2026
Grade Level: 8A
Salary: $28.21 - $41.38
Salary Note: Starting pay rates are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. New employees typically start in the lower half of range, but experts in their field may be considered for starting pay rates in the top half of the range.
Department/Location: 1001 Washington Ave N
Summary
The primary purpose of this position is to process all electronic purchase requisitions and ensure that subsequent purchase orders are compliant with relevant regulations. The incumbent also assists in ensuring the MPHA meets its goals for vendor diversity by recruiting new vendors, gathering data, maintaining the vendor database, and coordinating a training program.
All activities must support the Minneapolis Public Housing Authority’s (“MPHA” or “Authority”) mission, vision, and values.
Essential Duties and Responsibilities
The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed.
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Develops, maintains, and distributes purchasing reports and logs.
- Reviews and processes purchase requests and contract modifications for Contracting Officer approval. Distributes purchase orders and contracts to staff and vendors.
- Manages purchasing contract files, documents, and records, ensuring availability of documentation for compliance and procedural guidelines.
- Maintains certificates of insurance records and completes all vendor collection/registrations as required by HUD and other governmental authorities. Compiles and maintains W/MBE directory. Completes reports for HUD, MPHA Board of Commissioners, and staff as needed.
- Responds to inquiries from staff and administration regarding purchasing procedures and purchase requests.
- Develops and executes strategies for recruiting Section 3 and W/MBE businesses to contract with MPHA.
- Creates and maintains relationships to cultivate MPHA’s Supplier Diversity Program.
- Drafts, publishes, and manages Invitations for Bids, Invitations for Quotes, and Requests for Proposals when necessary.
- Assists Procurement staff with planning and organizing purchasing activities. Supports day-to-day department needs and provides clerical duties as required.
- Works with the Finance Department and contract administrators to monitor and review purchase orders; takes appropriate actions, including canceling inactive files, implementing change orders, and other actions necessary to maintain accurate data.
- Researches and identifies available cooperative purchase agreements and secures applicable contract documentation.
- Implements and enforces all policies and procedures with respect to purchasing, assists in the development of training materials, and provides staff training.
- Engages with MPHA staff in preparing proposal/bid requests, including specifications, statements of work, bid evaluation criteria, contract compliance monitoring process, etc.
- Provides procurement software training and troubleshooting for end users.
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Performs other related duties as assigned.
Behavioral Competencies
MPHA expects all employees to exhibit the following behavioral skills:
Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers.
Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; and persists despite obstacles and opposition.
Effective Communication: Employee is prepared, clear, concise, and organized in all facets of communication in order to fully establish understanding. Actively listens and understands the audience to adapt message appropriately. Communicates information with appropriate personnel in a timely manner.
Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.
Initiative: Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.
Education and/or Experience
Bachelor’s Degree in business administration or related field and a minimum of three (3) years of experience in the administration and compliance of public sector procurement and contracts. An equivalent combination of education and experience may be considered.
Some positions may require possession of a valid driver’s license. Those positions may also require use of a personal vehicle and evidence of individual automobile insurance coverage, or the ability to be insurable under the Authority’s automobile insurance plan at the standard rate. Must pass a criminal history background check.
Technical Skills
To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.
