Top 33 Executive Secretaries and Executive Administrative Assistants Jobs in Missoula, MT

Executive Administrative Assistant - Projects & Events
Sterling Commercial Real Estate Advisors —Missoula, MT
- $70,000 - $100,000 a year
- Full-time
- Microsoft Word
- CRM software
- Background check
- Health savings account
- Relocation assistance
Quick Apply
Secretary/Bookkeeper
Bjorn Johnson Construction LLC —Missoula, MT
- Up to $26 an hour
- Full-time
- Microsoft Word
- Customer service
- Mid-level
Quick Apply
Administrative Assistant
Express Employment —Missoula, MT
- $18 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
13d
Administrative Specialist
Pinion —Missoula, MT
- Full-time
- Office
- Windows
- Driver's License
13d
Administrative Assistant
HUB International —Missoula, MT
- Full-time
- Microsoft Outlook
- Inventory management
- Computer literacy
3d
Service Administrative Assistant
Western States Equipment Company —Missoula, MT
- Computer literacy
- English
- Mid-level
Administrative Assistant / Accounts Receivable Specialist
Veneer Chip Transport Inc —Missoula, MT
- $25 - $28 an hour
- Overtime
- Mid-level
- Office
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant 2
State of Montana —Missoula, MT
- $23.05 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Paid holidays
- Health insurance
3d
Receptionist
Community Medical Center —Missoula, MT
- Overtime
- Hospital
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Accounting Administrative Assistant
Glo Fenestration —Missoula, MT
- $31 - $36 an hour
- Full-time
- Mid-level
- Office
- Residential
- Health insurance
- Paid time off
Quick Apply
7d
Receptionist
Sussex School —Missoula, MT
- $20 an hour
- Part-time
- Background check
- School experience
- Office
Quick Apply
6d
LAA - LEGAL ADMINISTRATIVE ASSISTANT in KCMO and Missoula
Knight MacKay Morrow, LLC —Missoula, MT
- $26.00 - $29.90 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Free parking
- Health savings account
Quick Apply
Legal Secretary
Hall Booth Smith, P.C. —Missoula, MT
- Overtime
- Mid-level
- 3 years
- High school diploma or GED
Quick Apply
Customer Service Representative / Receptionist
Executive Auto Service —Florence, MT
- Up to $60,000 a year
- Email
- In person
- Computer literacy
- Office
- Organizational skills
- Paid training
- Paid holidays
Quick Apply
7d
Part-Time Receptionist - Evenings & Weekends
Scheels All Sports, Inc. —Missoula, MT
- $16 an hour
- Part-time
- Microsoft Excel
- Basic math
- Office
Quick Apply
Front Desk Receptionist
Rick's Auto Body, Inc. —Missoula, MT
- $16 - $18 an hour
- Full-time
- Office
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
11d
GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Microsoft Excel
- Word processing
Quick Apply

Other jobs to consider

Find your next job by exploring related positions.

Executive Administrative Assistant - Projects & Events
Sterling Commercial Real Estate Advisors —Missoula, MT
Montana real estate license (or willingness to obtain in first 90 days). Coordinate with engineers, architects, contractors, and county and city officials.
$70,000 - $100,000 a year
Quick Apply
Secretary/Bookkeeper
Bjorn Johnson Construction LLC —Missoula, MT
Must be fluent in QuickBooks and Microsoft Word. Must be available to work Monday - Friday (9 hours per day). Expected hours: No less than 40 per week.
Up to $26 an hour
Quick Apply

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Executive Administrative Assistant - Projects & Events

Sterling Commercial Real Estate Advisors
Missoula, MT

Quick Apply

Job Details

Full-time
$70,000 - $100,000 a year

Benefits

Health savings account
Relocation assistance
Health insurance
Dental insurance
Paid time off
Opportunities for advancement
Flexible schedule
Referral program

Qualifications

Microsoft Word
CRM software
Google Workspace
Customer communication
Microsoft Excel
Writing skills
Content writing
AI tools proficiency
Real Estate License
Canva
Bachelor's degree
Attention to detail
Resource scheduling coordination
Managing projects
Productivity software
monday.com

Full Job Description

Executive Admin Assistant - Project & Events

Sterling Commercial Real Estate Advisors creates sustainable prosperity for our team and community.

Pervasive Excellence, Mutual Trust, and Care for the Team and Community are values we hold dear. The name 'Sterling' means "conforming to the highest standard" and that is exactly what we aim to do here. We are here to preserve and grow Montana as a great place to live and work.

Sterling Commercial Real Estate Advisors, is seeking an Executive Admin Assistant based out of our Missoula, MT office.

This fast-paced role requires determination and the desire to work amongst the best in the industry. In this role, you can expect ongoing training, professional growth, and opportunities for advancement.

Position Summary

We are seeking a Executive Admin Assistant to serve as the operational partner to the company’s managing principal (MP). This is a high-impact role that blends development coordination, brokerage transaction support, and executive administrative responsibilities.

If you excel at keeping people organized, love managing complex workflows, and enjoy being the “go-to” problem solver who keeps everything moving, this role is an ideal fit.

Please read the entire job description for instructions on how to apply.

Key Responsibilities

Development Coordination

Support all aspects of multiple development projects
Coordinate with engineers, architects, contractors, and county and city officials.
Prepare meeting agendas, packets, summaries, and follow-up documentation.
Track project budgets, schedules, deliverables, and milestones.
Assist with permitting, entitlement processes, consultant onboarding, and submittals.
Draft and organize project documents, CC&Rs, HOA materials, and public meeting content.

Brokerage & Transaction Support

Prepare Broker Opinion of Value (BOV) packages, listing materials, and market analyses.
Support commercial transactions from LOI through closing.
Manage client communication, deadlines, and required documentation.
Maintain CRM systems and manage lead tracking.
Assist with comp packages, research, and financial analysis as needed.

Executive Support

Manage the MP’s calendar, inbox, meetings, and task priorities.
Organize documents, maintain workflows, and prepare daily briefings.
Schedule travel, meetings, and internal coordination sessions.
Support personal and business task organization.
Improve and maintain Monday.com dashboards and project boards.
Draft correspondence, proposals, and internal/external communications.
Plan and coordinate events

What Success Looks Like

The executive’s time is focused on high-value, income-generating tasks.
Development and brokerage projects move efficiently with fewer bottlenecks.
Meetings, follow-ups, and deliverables happen without prompting.
You anticipate needs before they are assigned.
You operate as a true business partner—organized, reliable, and proactive.

Qualifications

Required

Strong organization and project management skills.
Exceptional professional communication and writing abilities.
Ability to manage multiple complex priorities at once.
High proficiency with GSuite, Monday.com, and modern AI productivity tools.
Ability to thrive in a fast-paced, fluid work environment.
Strong problem-solving and follow-through skills.

Preferred (Not Required)

Montana real estate license (or willingness to obtain in first 90 days).
Experience in real estate, development, construction administration, or project coordination.
Transaction coordination experience.
Familiarity with commercial brokerage or development workflows.
Experience with Canva, Monday.com systems, Google Workspace, ChatGPT preferred

Work Environment

Full-time, 40 hours per week (some variation depending on project load).
In-person required; hybrid flexibility available after ramp-up.
Reports directly to SterlingCRE’s managing principal.

Benefits:

Salary: $70,000 - $100,000 per year to start depending on experience and qualifications

Health Insurance: PacificSource Bronze with HSA match (upgrades available)

Paid Time Off (PTO): 30 days per year; accrues immediately

Education: $1,500 professional development allowance annually; earn bonus pay or PTO days by reading books on the company book list

Additional Incentives:

Bonuses based on team and individual performance
Co-Investment opportunities in Sterling projects after 1 year
Flexible schedule

Application Instructions:

Please submit a copy of your Meyers-Briggs Type Indicator (MBTI) assessment along with your resume and cover letter describing why you desire this position and why you think you'd be a good fit for the role. A free version of the MBTI assessment can be found at www.16personalities.com. Resumes without a corresponding MBTI assessment, resume and cover letter will not be considered.

Sterling is a growing company with room for professional advancement.

Work Location:

Sterling's Missoula office primarily with some day travel required in Western Montana based on operational demands.

Sterling is an equal opportunity employer.

Job Type: Full-time

Pay: $70,000.00 - $100,000.00 per year

Benefits:

Dental insurance
Flexible schedule
Health insurance
Health savings account
Paid time off
Referral program
Relocation assistance

Application Question(s):

Please submit your Meyers-Briggs Type Indicator with your resume. Free test can be found at www.16personalities.com

Education:

Bachelor's (Preferred)

Experience:

real estate related: 3 years (Preferred)

License/Certification:

Real Estate License (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Missoula, MT

Executive Administrative Assistant - Projects & Events

Secretary/Bookkeeper

Administrative Assistant

Administrative Specialist

Administrative Assistant

Service Administrative Assistant

Administrative Assistant / Accounts Receivable Specialist

Administrative Assistant 2

Receptionist

Accounting Administrative Assistant

Receptionist

LAA - LEGAL ADMINISTRATIVE ASSISTANT in KCMO and Missoula

Legal Secretary

Customer Service Representative / Receptionist

Part-Time Receptionist - Evenings & Weekends

Front Desk Receptionist

GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)

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