Communication Specialist
POSITION TITLE: Communication Specialist
LOCATION: Coupeville School District
DATE POSTED: 07/01/26
JOB NUMBER: 848
HOURS: Up to 10-hours a week
Rate: $35.00
Supervisor: Superintendent
ASSOCIATION: Non-represented
General Description: Under the direction of the Superintendent the Communications Specialist supports and coordinates the creation, design, production, and distribution of electronic, written, and verbal communication materials for print, the web and social media; provides photography services at district events for use in publications; provides support and assistance to staff regarding district communication tools; and provides administrative support to the Executive Director. This position requires knowledge of District Regulations and procedures, the ability to assume responsibility and work effectively and independently under pressure and maintain confidentiality.
Essential Job Functions:
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Create, write, edit and produce content for district communications, including newsletters, reports, articles, presentations and website content, ensuring clarity, accuracy and alignment with district messaging and standards.
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Design and produce print and digital materials such as flyers, posters, graphics, annual reports and other publications, including preparing files for print, web and social media distribution using software such as Photoshop, InDesign, Illustrator and Microsoft Office applications.
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Maintain and update district and school websites to ensure timely, accurate and accessible information for students, staff, families and the community.
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Manage and support district social media platforms and content calendars.
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Photograph district events and maintain an organized library of digital assets, including photos and videos, for use in publications and promotions.
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Compile and analyze information from multiple sources to develop reports and other communications materials.
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Review, proofread and edit documents and materials for accuracy, completeness and quality.
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Provide guidance and support to staff on district communication tools, systems and processes.
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Maintain positive and collaborative working relationships with staff, administrators, community members, media representatives and vendors; serve as a liaison as needed.
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Respond to inquiries and provide information, including general questions and those requiring research or knowledge of district procedures, and route communications appropriately.
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Coordinate project timelines, schedules and workflows to ensure timely completion of assignments and communication deliverables.
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Support department business operations, including processing and monitoring purchase orders, invoices, budgets, payroll and other administrative functions using district systems and applications.
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Draft correspondence, reports and other documents for leadership as needed, including independent composition of materials for supervisor review or signature.
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Maintain physical and electronic files and records in accordance with district policies and records retention requirements.
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Apply district, state and federal guidelines, as well as governing policies and procedures in all communications and activities.
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Conduct research and manage documents in accordance with legal, financial and administrative requirements.
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Support school and district crisis communication efforts, including the development, review and distribution of time-sensitive communications across district communication channels.
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Participate in special projects and perform related duties consistent with the scope and intent of the position.
QUALIFICATIONS:
EDUCATION: Bachelor's degree in communications, journalism, graphic design, digital media or related field required. Qualifying experience may substitute for educational requirements.
EXPERIENCE: At least three (3) years of communications, marketing or public relations experience. Experience with website content management systems preferred, including the creation of website design and social media content and scheduling. Photojournalism experience and experience writing copy for publications highly preferred. Further, the individual will possess the:
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Ability to work independently, organize projects and details and make good decisions.
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Ability to communicate clearly and effectively in a pleasant, tactful and professional manner.
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Ability to research, analyze and interpret data, rules and regulations, codes, statutes and laws.
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Ability to exercise independent decision making within parameters established with their supervisor, organize and manage multiple time-sensitive tasks, and support diplomatic resolution of difficult community issues.
CLEARANCES: Criminal Justice Fingerprint/Background Clearance (Fingerprints required by OSPI)
Required Knowledge, Skills, Abilities:
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High level of knowledge of computer software, such as Word, as well as experience in working with similar software
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Demonstrated ability to work independently and effectively in order to meet deadlines.
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Successful and positive interpersonal skills including a demonstrated ability to communicate and work well with others;
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A helpful and polite manner when interacting with others;
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The ability to make reasoned decisions;
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Appropriate discretion concerning students, staff, and confidential or privileged information.
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Critical thinking abilities to develop, evaluate, and implement procedures that improve work flow.
Working Conditions:
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Works in an office, frequently seated in a chair and using a computer.
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Walks within the district office in routine job functions, and periodically walks or drives to other offices in the district.
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Uses a computer for multiple functions.
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Bends, twists, and lifts up to 20 pounds when accessing records and office supplies.
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Occasionally exposed to high decibel alarm systems during drills or an actual emergency.
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Uses a telephone to communicate.
NOTE: This position is Not Benefit Eligible
Disclaimer: This job description indicates the general nature and essential duties and responsibilities of work to be performed by someone in this position. It does not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
Candidates of Diversity Are Strongly Encouraged to Apply:
Coupeville School District welcomes, values and promotes diversity, equity, and inclusion in its workforce. Candidates from diverse backgrounds are strongly encouraged to apply. This is in alignment with our CSD Equity Commitment Statement: "Whether about race, religion, language, immigration status, culture, sexual orientation, gender identity, class, or ability, or a combination of these, we know that students deserve to be honored and respected for who they are. Coupeville Schools is committed to providing a safe, equitable, and inclusive working and learning community for all."
Coupeville School District is an Equal Opportunity Employer
Coupeville School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The board designates the superintendent to serve as the district's coordinator regarding: Title IX; Section 504/ADA; Civil Rights Compliance and to handle questions and investigate any complaints communicated to the district of alleged discrimination. Superintendent, 501 S Main, Coupeville, WA, 98239, phone: 360.678.2404.
