Top 3 Receptionists and Information Clerks Jobs in Naples, FL

Judicial Assistant (Circuit Court)
THE 20TH JUDICIAL CIRCUIT OF FLORIDA —Naples, FL
- $47,746.68 a year
- Writing skills
- Mid-level
- Office
- Paid holidays
- Health insurance
7d
Entry Level - Part Time (On Call) Office Services Clerk
IST Management Services —Naples, FL
- $18 an hour
- Overtime
- Computer literacy
- Pass drug screening
- Office
- Opportunities for advancement
7d

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Judicial Assistant (Circuit Court)

THE 20TH JUDICIAL CIRCUIT OF FLORIDA
Naples, FL

Apply Now

Job Details

$47,746.68 a year
7 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance

Qualifications

Computer operation
Court record maintenance
Legal correspondence preparation
Writing skills
In-person customer service
E-filing platforms
Filing
Windows
High school diploma or GED
Transcription
Internal employee customer service
Legal administrative experience
Desktop applications
Juvenile justice law
Document review
Court case file organization
Typing
Productivity software
Court report preparation
Grammar Experience
Court-related public interaction

Full Job Description

Description

WHY YOU SHOULD APPLY TO THE AOC?

Great working environment
Growth and Development Opportunities
Medical, Dental, Vision + other supplemental insurances offered
Sick + Vacation PTO
Paid Holiday’s
Retirement plan options (Pension or Investment)
457 Deferred Compensation
Tuition Assistance
Employee Assistance Program

KEY REQUIREMENTS

High School Diploma or GED
Two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field. Additional relevant experience/education may substitute for the recommended educational/experience on a year-for-year basis, excluding supervisory experience.
Four years of responsible experience as a legal secretary or paralegal.
Knowledge of court procedures and understanding of basic legal terminology
Represent Judge in a professional and positive manner
Ability to prepare and assist in drafting orders and memorandums, as well as, proof read court orders
Ability to electronically file through the Clerk's e-file portal

SUMMARY

This is significantly responsible work performing a variety of complex administrative and secretarial duties for the purpose of managing the office of a Circuit Court Judge. A person assigned to a position in this class is required to have excellent organizational skills and a working knowledge of trial court (including civil, criminal, domestic, probate, and juvenile) rules and procedures. Working contacts are made with Judges, Offices of the Clerk of Court, and Administrative Office of the Courts, State Attorney, Public Defender, private attorneys, Staff Attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding circuit court procedures and policies. Work is often of a confidential nature. Extensive contact with persons involved in litigation may create stressful work situations. Work requires independent judgment and is performed under general supervision of a Circuit Court Judge.

Primary responsibilities of a Circuit Judicial Assistant include the following: (1) Managing the Judge's Calendar, (2) Prepare, Review and Monitor Reports and Cases to Insure Compliance, (3) Receptionist Duties, and (4) Other Duties as Assigned.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

(1) Managing the Judge's Calendar

Coordinate and schedule pre-trial hearings, trials, conferences, and committees
Determine the type of case or hearing and allotted time required to be scheduled and review calendar for available times
Coordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks

(2) Prepare, Review and Monitor Reports and Cases to Insure Compliance

Review for time standards compliance and prepare reports concerning this data
Review for accuracy on Clerk's online case management database for format compliance, and completeness before scheduling hearings
Monitor status of cases assigned to judge

(3) Receptionist Duties

Provide quality service to internal and external customers by providing prompt and accurate case information, document preparation, and customer contact
Act as judge's liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., regarding court procedure and policy

(4) Other Duties as Assigned

Typical Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

Court procedures and understanding of basic legal terminology
Odyssey, JACS, JASS, CCIS, Smartbench and e-warrants
Spelling and grammar
Good listening skills
Microsoft Office software applications and Windows
Office equipment

Ability to:

Represent Judge in a professional and positive manner
Handle matters with integrity and confidentiality
Work with minimal supervision and recognize and establish work priorities
Communicate clearly both verbally and in writing
Read, analyze and interpret detailed instructions, correspondence, and memos
Handle emotionally upset and demanding individuals with courtesy and patience
Concentrate and perform job duties in a stressful working environment
Organize and coordinate various individuals and/or groups on the court calendar
Transcribe from dictation equipment
Efficiently operate a computer and utilize Microsoft Office Suite and various other software programs and databases
Type 35 correct words per minute
Travel throughout the 20th Circuit for coverage and/or training as assigned
Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary

Supplemental Information

EDUCATION and/or EXPERIENCE

High School Diploma or GED
Two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field
Four years of responsible experience as a legal secretary or paralegal

Additional relevant experience/education may substitute for the recommended educational/experience on a year-for-year basis, excluding supervisory experience.

SUPERVISORY RESPONSIBILITIES
None

CERTIFICATES, LICENSES, REGISTRATIONS
None

Apply Now

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Receptionists and Information Clerks jobs in Naples, FL

Judicial Assistant (Circuit Court)

Entry Level - Part Time (On Call) Office Services Clerk

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Examples of Duties

Typical Qualifications

Supplemental Information

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