Top 255 Executive Secretaries and Executive Administrative Assistants Jobs in Nashville, TN

Personal Assistant
Confidential —Brentwood, TN
- Full-time
- Hybrid work
- Background check
- Microsoft Outlook
- Research
- Health savings account
- Health insurance
Quick Apply
10d
Executive Assistant
Magen Elohim, Inc. —Williamson County, TN
- $76,000 - $95,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Office
Quick Apply
3d
Ministry Assistant
First Presbyterian Church of Nashville —Nashville, TN
- $23 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Administrative Assistant
Lancaster Christian Academy —Smyrna, TN
- From $15 an hour
- Part-time
- Office
- Organizational skills
- In-person
Quick Apply
5d
Office Support Administrator I
Garver —Franklin, TN
- Call employer
- Office
- High school diploma or GED
- Driver's License
- Wellness program
Quick Apply
ADMINISTRATIVE ASSISTANT 1 - 07142026- 79183
Human Services —Nashville, TN
- $3,631 - $4,533 a month
- Full-time
- Hybrid work
- Background check
- Basic math
- Office
2d
ADMINISTRATIVE SERVICES ASSISTANT 3-07132026-79187
Dept of Disability and Aging —Nashville, TN
- $4,057 - $5,078 a month
- Full-time
- Hybrid work
- Management
- Customer service
- Mid-level
3d
Administrative Assistant
HCA Healthcare —Nashville, TN
- Full-time
- Mid-level
- 3 years
- Organizational skills
- Employee stock purchase plan
- Disability insurance
Quick Apply
Administrative Assistant (Grants) $26.50
Calance US —Nashville, TN
- $26.50 - $29.50 an hour
- Contract
- Hybrid work
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Disability insurance
2d
Lead Administrative Assistant (Grants) $28.00
Calance US —Nashville, TN
- $28 - $31 an hour
- Contract
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Disability insurance
2d
Associate Executive Assistant - Onsite at Monroe Carell Jr. Children’s Hospital, Nashville TN
Vanderbilt University Medical Center —Nashville, TN
- Full-time
- Word processing
- Computer literacy
- Mid-level
- Health insurance
Executive Assistant
SEAINT ENTERPRISE —Nashville, TN
- $3,000 - $10,000 a month
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Research
- Opportunities for advancement
- Flexible schedule
Quick Apply
1d
Administrative Assistant
Ascension —Nashville, TN
- Full-time
- Research
- Office
- Databases
- Disability insurance
- Health insurance
3d
School Secretary
Wilson County School District —Mount Juliet, TN
- From $20.07 an hour
- Full-time
- Office
- High school diploma or GED
- 1 year
- Paid holidays
- Health insurance
Administrative / Office Assistant
SSI Fire & Safety Holdings, LLC. —Nashville, TN
- 8 hour shift
- Microsoft Outlook
- Computer literacy
- Office
- Wellness program
- Health savings account
Quick Apply
Sr Administrative Assistant
HCA Healthcare —Brentwood, TN
- Full-time
- Mid-level
- Organizational skills
- 2 years
- Employee stock purchase plan
- Disability insurance
Quick Apply
3d
Executive Assistant to the Vanderbilt Enterprises, CEO
Vanderbilt University —Nashville, TN
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
Administrative Specialist - Nashville, TN
Reeves Young LLC —Nashville, TN
- Full-time
- Microsoft Outlook
- Pass drug screening
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant
TriStar Southern Hills Medical Center —Nashville, TN
- Full-time
- Mid-level
- 3 years
- Communication skills
- Employee stock purchase plan
- Disability insurance
Quick Apply
Executive Assistant
Vanderbilt University —Nashville, TN
- Full-time
- Hybrid work
- Mid-level
- Office
- University

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Personal Assistant

Confidential
Brentwood, TN

Quick Apply

Job Details

Full-time
10 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Microsoft Outlook
High school diploma or GED
Driver's License
Microsoft Teams
Technical Proficiency

Full Job Description

Overview

A highly successful and innovated medical device company with more than 33 years of industry leadership seeks a Personal Assistant to support the Managing Director and Vice President of Commercial Operations, who are the company owners. The Managing Director focuses on technical sales and product innovation, while the Vice President of Commercial Operations leads the company's sales, marketing, and business development initiatives.

Although the company's headquarters are located in Minnesota, the owners are based in Brentwood and Nashville, Tennessee, where they work remotely from their home offices. Due to the nature of their roles and active personal lives, local support is needed to optimize their professional productivity and personal life activities.

The ideal candidate is organized, proactive, trustworthy, and enjoys managing a wide variety of administrative and personal responsibilities. This position offers the opportunity to work closely with two business leaders in a dynamic, fast-paced environment where professionalism, initiative, and discretion are highly valued.

Job Summary

The Personal Assistant primarily manages day-to-day activities for the Managing Director and Vice President of Commercial Operations. While this role is primarily work-from-home, the Personal Assistant must be available to run errands and provide in-person assistance as needed during regular business hours. This is a full-time, 9:00 AM to 5:00 PM Monday through Friday, 40 hour a week position.

Responsibilities

Personal Assistance

Ensure 100% confidentiality regarding personal matters; Discretion and trustworthiness are paramount as tasks may be very personal in nature.
Provide proactive support by anticipating needs, managing priorities, and ensuring timely follow-through on commitments and deadlines.
Schedule appointments, manage calendars, meetings, and reminders.
Coordinate and manage vendors, service providers, and household appointments.
Run errands including shopping, deliveries, returns, and other personal tasks.
Book and arrange personal entertainment (concerts, theater sporting events, etc.).
Coordinate events, gifts, reservations, and special occasions.

Administrative Support

Transcribe dictations and create, proofread, and edit documents.
Monitor emails and assist with correspondence and follow-up communication.
Plan for and provide reminders of upcoming deadlines.
Prepare, organize and manage personal documents.
Search, present, optimize, schedule, and coordinate travel arrangements, itineraries, reservations, and transportation.
Organize documents and file, organize files, receipts, and records.
Conduct online research and compile information as requested.
Providing or facilitating support as needed with personal electronic devices including iPhones, iPads, desktops and printers, etc.

General Support

Anticipate needs and proactively solve problems.
Prioritize urgent requests and manage changing schedules.
Provide dependable day-to-day support to optimize productivity.
Coordinate with co-workers as needed.

Qualifications

High School diploma as a minimum.
Proficiency in Outlook, Word, Excel, and Teams.
Previous experience as a Personal Assistant or Administrative Assistant (preferred).

Other Requirements

Availability to provide in-person assistance, run errands and provide general support.
High level of discretion, professionalism, and reliability.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Friendly, team-oriented individual with a strong desire to add value through their actions, words, and can-do attitude.
Ability to work independently and manage tasks with minimal supervision.
Ability to multitask and adapt with changing priorities and workload with minimal direction.
Valid driver’s license and reliable transportation.
Ability to successfully pass a criminal background check.

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Are you legally authorized to work in the United States?
Do you have a valid driver's license?
Do you have reliable personal transportation to run local errands throughout the Brentwood/Nashville area during business hours?
Are you available to work Monday through Friday from 9:00 a.m. to 5:00 p.m.?
This position requires both remote work and in-person assistance during the workday. What about this work arrangement appeals to you?
Do you have prior experience providing administrative and personal support? If so, please describe.
This role requires handling highly confidential business and personal information. Describe what confidentiality means to you and how you have protected sensitive information in previous positions.
What unique qualifications, skills, experience or interests would you bring to this role?
What is your desired compensation range?

Work Location: Hybrid remote in Brentwood, TN 37027

Quick Apply

Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Nashville, TN

Personal Assistant

Executive Assistant

Ministry Assistant

Administrative Assistant

Office Support Administrator I

ADMINISTRATIVE ASSISTANT 1 - 07142026- 79183

ADMINISTRATIVE SERVICES ASSISTANT 3-07132026-79187

Administrative Assistant

Administrative Assistant (Grants) $26.50

Lead Administrative Assistant (Grants) $28.00

Associate Executive Assistant - Onsite at Monroe Carell Jr. Children’s Hospital, Nashville TN

Executive Assistant

Administrative Assistant

School Secretary

Administrative / Office Assistant

Sr Administrative Assistant

Executive Assistant to the Vanderbilt Enterprises, CEO

Administrative Specialist - Nashville, TN

Executive Administrative Assistant

Executive Assistant

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