Top 9 Medical Secretaries and Administrative Assistants Jobs in Nashville, TN

Sr Administrative Assistant-Radiology
Vanderbilt University Medical Center —Nashville, TN
- Full-time
- Inventory management
- Word processing
- Research
- Health insurance
7d
SECRETARY
Leitner Williams Dooley & Napolitan PLLC —Brentwood, TN
- Full-time
- Hybrid work
- Background check
- Computer literacy
- Mid-level
Quick Apply
Paralegal/Legal Assistant/Legal Secretary
Stange Law Firm —Nashville, TN
- Full-time
- Office
- Organizational skills
- Communication skills
- Health savings account
- Paid holidays
Assistant to the Chair-Ophthalmology Administration
Vanderbilt University Medical Center —Nashville, TN
- Full-time
- Inventory management
- Word processing
- Mid-level
- Health insurance
9d
Certified Medical Assistant (CMA)
Digestive and Liver Health Specialists —Nashville, TN
- $19.00 - $23.50 an hour
- Full-time
- Private practice
- Spanish
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
14d
Division Secretary- Written, Oral, and Digital Communications
Columbia State Community College —Franklin, TN
- $29,520 - $35,420 a year
- Full-time
- Word processing
- Computer literacy
- English
- Paid holidays
- Health insurance
14d
Nurse Scheduler / LPN / M-F
Richland Place —Nashville, TN
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Dental Assistant
US Veterans Health Administration —Nashville, TN
- $49,951 - $64,936 a year
- Online Application
- Background check
- Anatomy knowledge
- Dental office
1d

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Sr Administrative Assistant-Radiology

Vanderbilt University Medical Center -
Nashville, TN

Apply Now

Job Details

Full-time
7 days ago

Benefits

Health insurance

Qualifications

High school diploma or GED

Full Job Description

Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Rad Administrative and Program Support

Job Summary:

JOB SUMMARY
Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.

KEY RESPONSIBILITIES

Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
Compiles data, analyzes information and summarizes findings in support of an area.
Prepares reports and other documentation as requested.
The responsibilities listed are a general overview of the position and additional duties may be assigned.

Workday

Creating expense reports & submitting reimbursement s for faculty members

Ordering business cards (when applicable)

Ordering office supplies, jackets, and lab coats (when applicable)

Scheduling

Assign faculty members to holiday s (typically on a rotating basis)

Create holiday schedules (based on holiday split)

Create call schedules

Create & schedule conference meetings

Review faculty members daily clinical assignments

Edit/update schedule

Review faculty members time off requests

Calendaring /Teams

Coordinate & schedule meetings for faculty members

Coordinate & schedule conference meetings

Admin

Assist (as needed) with faculty credentialing and reappointments

Update/ maintain CVs

Assist (as needed) with ensuring faculty members complete variable compensation requirements

Run quarterly work total reports to ensure faculty members are meeting their required days worked

Revise/edit documents for faculty members (ex: LORs)

Fax/copy/print documents

Distribute mail

Record/take meeting minutes

Attend weekly & monthly admin meetings

Work in conjunction with other AAs when tasks crossover

Recruitment /Onboarding

Coordinate faculty candidate interviews with Section Chief & Chair’s Assistant

Onboard new faculty members by following ‘New Faculty Onboarding Checklist’

Miscellaneous

Assist with occasional department/employee engagement events

Communicate with IT & Facilities Mgmt. On behalf of faculty members (when/if issues arise)

Maintain confidentiality and integrity of faculty members personal information

TECHNICAL CAPABILITIES

Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance. * Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.* Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.* Team Interaction: Provides informal guidance and support to less experienced team members.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.- Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively: - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

4 years

Education:

High School Diploma or GED

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.

Apply Now

Refine Your Search

Medical Secretaries and Administrative Assistants jobs in Nashville, TN

Sr Administrative Assistant-Radiology

SECRETARY

Paralegal/Legal Assistant/Legal Secretary

Assistant to the Chair-Ophthalmology Administration

Certified Medical Assistant (CMA)

Division Secretary- Written, Oral, and Digital Communications

Nurse Scheduler / LPN / M-F

Dental Assistant

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