Top 56 Executive Secretaries and Executive Administrative Assistants Jobs in Odessa, TX

Administrative Support Specialist
Caterpillar —Midland, TX
- $28.70 - $43.10 an hour
- Pass drug screening
- Office
- Entry level
- Health savings account
- Paid holidays
10d
Administrative Assistant
Howard Supply Company LLC —Odessa, TX
- $22 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Customer service
- Health savings account
- Health insurance
Quick Apply
13d
Office Assistant
FireFox Pump Services —Odessa, TX
- $18 - $25 an hour
- Full-time
- Office
- QuickBooks
- Data entry
Quick Apply
5d
Administrative Assistant with Accounting Support
OIL AND GAS COMPANY —Midland, TX
- From $60,000 a year
- Part-time
- Hybrid work
- Spanish
- Google Workspace
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
5d
Front Office Administrator
OGF LLC —Odessa, TX
- Full-time
- Office
- Administrative experience
- Entry level
Administrative Assistant
KLX Energy Services —Odessa, TX
- Office
- Finance
- High school diploma or GED
2d
Executive Assistant
YMCA —Midland, TX
- $65,000 a year
- Full-time
- 18 years or older
- Microsoft Outlook
- Research
- Paid holidays
SECRETARY (26-27 SCHOOL YEAR)
Harmony Public Schools —Odessa, TX
- Nights as needed
- Word processing
- Computer literacy
- Public speaking
CLERK-ADMINISTRATIVE ASSISTANT TO SCHOOL PRINCIPAL OCA 2026-2027
Ector County Independent School District —Odessa, TX
- $139.60 - $194.80 a day
- Full-time
- Bilingual
- High school
- Word processing
Office Administrator
Dexter —Odessa, TX
- Full-time
- Mid-level
- 2 years
- Commercial
Quick Apply
5d
Receptionist
MDA Scaffolding, LLC —Odessa, TX
- Part-time
- Writing skills
- Office
- High school diploma or GED
Quick Apply
4d
Administrative Assistant
Cactus Wellhead LLC —Odessa, TX
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
5d
Receptionist
THOMAS OILFIELD SERVICES LLC —Midland, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Administrative Assistant - Energy & Industrial Support
Sargent & Lundy —Midland, TX
- $49,089 - $71,853 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid parental leave
- Health savings account
Administrative Assistant III - Sales
Schlumberger —Midland, TX
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
13d
Administrative Assistant
Danos, LLC —Midland, TX
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
4d
Office Administrator
Cerity Partners —Midland, TX
- $20 - $22 an hour
- Part-time
- Mid-level
- Office
- US work authorization
- Commuter assistance
- Dental insurance
6d
Operations Assistant & Driver
Flatland Energy Services, LLC —Midland, TX
- Full-time
- Spanish
- Microsoft Excel
- English
Quick Apply
7h
Administrative Coordinator - Office of Research and Sponsored Programs
University of Texas Permian Basin —Odessa, TX
- $48,000 a year
- Weekends as needed
- Background check
- Spanish
- English
- AD&D insurance
- Health insurance
Senior Administrative Assistant
GAS Global Services —Midland, TX
- 5 years
- Word processing
- Research
Quick Apply

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Executive Secretaries and Executive Administrative Assistants jobs near Odessa, TX

Administrative Support Specialist

Caterpillar -
Midland, TX

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Job Details

$28.70 - $43.10 an hour
10 days ago

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Adoption assistance
Parental leave
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Customer records maintenance
Communication with suppliers
Sales support
Customer relationship building
Customer order taking
Client inquiry handling
In-person customer service
Accurate transaction records management
Accounting data entry
Customer engagement
Vendor relationship management
Vendor communication
Invoice data entry
Stock receiving
Escalation handling
Entry level
Data analytics technologies
Office phone management
Quality data entry
Customer data entry

Full Job Description

Career Area:

Sales

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

About SPM Oil & Gas

SPM Oil & Gas, a Caterpillar company, provides superior products and service solutions to make our customers more efficient and lower total cost of ownership. Globally, we deliver engineered oilfield and drilling equipment repair and certification, mechanical and rotating equipment repairs and upgrades, rapid prototyping of spare parts, robust asset management, operation and maintenance and field engineering services. We offer a wide range of career opportunities across a variety of technical and business roles in engineering and service locations worldwide. Join our team and help build engineering solutions that change the industry.

About The Role

We are currently seeking an Administrative Support Specialist in Midland, Texas. An Administrative Support Specialist supports customers by handling billing and invoicing, processing orders, receiving products and maintaining accurate data entry.

What You Have – Skills, Knowledge, & Experiences:

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Level Basic Understanding:

Explains the value of a disciplined approach to problem solving.
Describes problem reporting and escalation practices.
Utilizes accepted procedures for problem analysis and resolution.
Identifies key aspects of problem-solving techniques used in own area.

Data Analytics: Knowledge of techniques and processes for inspecting, cleansing, transforming, and modeling data; ability to discover useful information, draw logical conclusions, and support decision-making.
Level Basic Understanding:

Demonstrates a basic understanding of the concepts underlying data analytics.
Describes the technology and core applications used for tracking business performance and applying data to take business decisions.
Explains key aspects and benefits of data analytics.
Lists the major sources for collecting data and conducting data analysis.

Planning: Tactical, Strategic: Knowledge of effective planning techniques and ability to contribute to operational (short term), tactical (1-2 years) and strategic (3-5 years) planning in support of the overall business plan.
Level Basic Understanding:

Explains tactical plan for own area.
Defines concepts of short-term and long-term planning.
Describes the planning process and planning cycle used in own area.
Compares tactical to strategic planning.

Handle customer inquiries by phone and in person, delivering clear, professional, and timely support.
Process billing and invoicing with accuracy and attention to detail.
Enter and maintain customer and transaction data in company systems
Communicate with vendors to coordinate orders, resolve issues, and ensure timely delivery
Provide general administrative support, including answering phones and directing calls as needed
Assist in maintaining positive customer relationships by addressing concerns and ensuring satisfaction

Summary Pay Range:

$28.70 - $43.10

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

Medical, dental, and vision benefits*
Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
401(k) savings plans*
Health Savings Account (HSA)*
Flexible Spending Accounts (FSAs)*
Health Lifestyle Programs*
Employee Assistance Program*
Voluntary Benefits and Employee Discounts*
Career Development*
Incentive bonus*
Disability benefits
Life Insurance
Parental leave
Adoption benefits
Tuition Reimbursement

These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Posting Dates:

July 7, 2026 - July 30, 2026

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Odessa, TX

Administrative Support Specialist

Administrative Assistant

Office Assistant

Administrative Assistant with Accounting Support

Front Office Administrator

Administrative Assistant

Executive Assistant

SECRETARY (26-27 SCHOOL YEAR)

CLERK-ADMINISTRATIVE ASSISTANT TO SCHOOL PRINCIPAL OCA 2026-2027

Office Administrator

Receptionist

Administrative Assistant

Receptionist

Administrative Assistant - Energy & Industrial Support

Administrative Assistant III - Sales

Administrative Assistant

Office Administrator

Operations Assistant & Driver

Administrative Coordinator - Office of Research and Sponsored Programs

Senior Administrative Assistant

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