We are working with a small estate planning law firm seeking a detail-oriented Legal Secretary to provide comprehensive administrative and drafting support to their attorney. This role centers on transcribing attorney dictation, preparing and proofreading estate planning documents, and managing day-to-day office workflows. The ideal candidate is highly organized, comfortable with legal terminology, and committed to working onsite every day.
*This position is 5 days a week in office in Thousand Oaks, however there is flexibility for candidates who have obligations such as picking up/dropping off kids. Close-knit office culture that values work/life balance!
Key Responsibilities
- Transcribe attorney dictation (audio files and meeting notes) into clear, accurate legal documents.
- Draft, format, and proofread estate planning documents including wills, trusts, powers of attorney, health care directives, and related correspondence.
- Prepare engagement letters, client intake forms, closing letters, and routine legal correspondence under attorney supervision.
- Maintain and organize physical and electronic client files; ensure documents are correctly indexed and easily retrievable.
- Coordinate document execution: prepare signature-ready packets and coordinate signatures.
- Maintain strict confidentiality of all client and firm information.
Qualifications
- 3+ years of experience as a legal secretary or legal assistant, preferably in estate planning, probate, or trust administration.
- Strong transcription skills with excellent typing speed and accuracy.
- Exceptional attention to detail, organizational skills, and ability to manage multiple priorities.
- Professional communication skills and a client-service mindset.
- Ability to work onsite every business day; reliable commute to Thousand Oaks.
Pay: $25.00 - $40.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
