Top 7 Executive Secretaries and Executive Administrative Assistants Jobs in Ponce, PR

Senior Administrative Assistant
CooperVision —Juana Díaz Municipio, PR
- Full-time
- Spanish
- 5 years
- English
Law Enforcement Administrative Assistant (5849)
Three Saints Bay, LLC —Ponce, PR
- $45,000 - $48,000 a year
- Online Application
- Background check
- Microsoft Outlook
- Writing skills
Quick Apply
Administrative Assistant (Temporary)
Pro Assets —Ponce, PR
- $15 an hour
- Temporary
- Spanish
- Customer service
- English
Quick Apply
7d
Legal Secretary
Bufete Jusino y Asoc —Ponce, PR
- From $12 an hour
- Part-time
- Flexible schedule
Quick Apply

Other jobs to consider

Find your next job by exploring related positions.

Senior Administrative Assistant
CooperVision —Juana Díaz Municipio, PR
Undertake reception duties, including receiving calls, taking messages, and efficiently routing correspondence.
Data Entry
MetTel —Guaynabo, PR
2+ years in data entry. Gather invoices from vendors by calling and requesting invoices. Our compensation reflects the cost of labor across several U.S.…
$11.50 an hour
Quick Apply

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Senior Executive Administrative Assistant
JPMorganChase —Columbus, OH
Screen incoming calls and determine the level of priority, while using caution in dispensing information. Excellent telephone etiquette and ability to manage…
$35.63 - $55.29 an hour
3d
Executive Administrative Assistant
Nationwide —Columbus, OH
Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
5d

Show more jobs in cities nearby

I want to receive the latest job alert for Executive Secretaries and Executive Administrative Assistants in Ponce, PR

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

Executive Secretaries and Executive Administrative Assistants jobs near Ponce, PR

Administrative Assistant jobs in Ponce, PR

Dental Assistant jobs in Clackamas, OR

Part Time Law Enforcement jobs in Phoenix, AZ

Law Assistant jobs in Alvarado, TX

Law Assistant jobs in Augusta, ME

Law Assistant jobs in New York, NY

Law Intern jobs in Nassau County, NY

Law Assistant jobs in Mission Hills, CA

Paid Internship Law jobs in Texas

Pediatric Medical Assistant jobs in Alabama

Administrative Assistant jobs in Waukesha, WI

Administrative Assistant jobs in Covington, GA

Administrative Assistant jobs in Orange County, CA

Physician Assistant jobs in Eugene, OR

Administrative Assistant jobs in Frederick, MD

Senior Administrative Assistant jobs in New York State

Senior Administrative Assistant jobs in Broward County, FL

Medical Assistant jobs in Koreatown, CA

Executive Assistant jobs in Cherry Hill, NJ

Senior Administrative Assistant jobs in King Of Prussia, PA

Senior Administrative Assistant

CooperVision -
Juana Díaz Municipio, PR

Apply Now

Job Details

Full-time

Qualifications

Spanish
Customer communication
Confidential information handling
Event planning project management
Business travel arrangements
Executive administrative support
English
Expense reports
Bachelor's degree
Presentation preparation
Management reporting
Managing projects
Productivity software
Cross-functional collaboration
Travel planning software
Logistics planning
Cross-functional communication

Full Job Description

CooperVision (CVI), is actively recruiting a Senior Administrative Assistant. This role will provide personalized administrative support to several CVI Global Leaders, handling a variety of critical and confidential tasks related to their work life and communications. The role requires a keen eye for detail, excellent organizational skills, and the ability to manage projects effectively in a timely manner. Position is based in Juana Diaz, Puerto Rico

Key Job Responsibilities

Serve as a seamless conduit between executives, leadership teams, and senior management, ensuring the utmost integrity and discretion in handling confidential information while maintaining a professional demeanor across various communication channels.
Cultivate and sustain robust relationships with individuals and stakeholders, at all organizational levels, both internal and external, fostering a collaborative environment.
Efficiently coordinate, manage, and proactively anticipate the complex calendars and schedules of executives, liaising with teams, cross-functional stakeholders, and external partners.
Craft and customize routine and ad-hoc correspondence, memorandums, presentations, and reports to meet the specific needs and preferences of executives.
Record and manage department meeting minutes, ensuring timely follow-up on action items identified by supported executives.
Safeguard customer confidence and uphold operational integrity by maintaining strict confidentiality in handling sensitive information.
Oversee executives' schedules, including meeting, conference, and teleconference arrangements, as well as coordinating national and international travel logistics.
Act as the primary point of contact between executives and internal/external clients, ensuring effective communication and resolution of inquiries.
Drive operational efficiency by scheduling and assigning administrative projects and expediting work results to meet organizational objectives.
Contribute collaboratively to team efforts by achieving related results and supporting colleagues as needed.
Coordinate external visits for executives, managing logistics and ensuring smooth and professional experience for guests.
Analyze and revise systems and procedures, considering operational practices, recordkeeping, form controls, office layout, and budgetary requirements, implementing changes for continuous improvement.
Resolve administrative challenges by coordinating report preparation, analyzing data, and identifying effective solutions.
Undertake reception duties, including receiving calls, taking messages, and efficiently routing correspondence.
Manage the end-to-end process of executive expense reports, ensuring accuracy and timely completion.
Produce comprehensive reports, presentations, and briefs to support executives in decision-making processes.

Minimum Requirements

Highly proficient in utilizing MS Office tools and overall technology for enhanced productivity and efficiency in administrative support provided.
Working knowledge of existing software and applications such as travel, expense reporting, and procurement, among others.
Fully bilingual (English/Spanish) with superior/advanced oral and written proficiency in both languages.
Exceptional verbal and written communication skills, demonstrating clarity, effectiveness, and assertiveness maintaining composure and flexibility in diverse situations..
Outstanding organizational and project support abilities, ensuring efficient task execution and goal attainment.
Proven capability to establish meaningful relationships across all organizational levels.
Adherence to discretion and confidentiality in handling sensitive matters.
Exemplary reporting, presentation, planning, and time management skills.
Stay current with advancements in office tools and applications to optimize work processes.
Exceptional multitasking and prioritization skills to manage daily workload effectively.
Expertise in handling travel, large executive / leadership team meetings globally and event logistics for seamless outcomes.
Excellent interpersonal skills, coupled with high motivation, self-initiative, and a strong sense of responsibility.
Team-oriented and service-driven, emphasizing the importance of collaborative relationships with colleagues.

Experience:

Five (5) years of experience as an Executive / Administrative Assistant required, supporting senior management (GM and/or director level) required. Exposure to a global setting, matrixed environment and regulated industry strongly preferred.
Proven track record of successful administrative support, showcasing a depth of experience and competence in managing tasks related to high-level executives.
Mastery of administrative processes and responsibilities, with a focus on delivering exceptional support to senior management.

Education:

Bachelor’s Degree required. Business Administration, Office Administration, or related fields highly preferred .

“We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace .”

Apply Now

Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Ponce, PR

Senior Administrative Assistant

Law Enforcement Administrative Assistant (5849)

Administrative Assistant (Temporary)

Legal Secretary

Other jobs to consider

Explore jobs in cities nearby

I want to receive the latest job alert for Executive Secretaries and Executive Administrative Assistants in Ponce, PR

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected