Top 16 Executive Administrative Assistant Jobs in Reno, NV

Senior Executive Assistant to the CEO
SendCutSend Inc —Reno, NV
- $105,000 - $145,000 a year
- Full-time
- Google Workspace
- Research
- Office
- Paid parental leave
- Paid holidays
Quick Apply
4d
Executive Assistant
Ormat Technologies —Reno, NV
- Microsoft Outlook
- 5 years
- Research
12d
Corporate Executive Assistant
Sierra Medical Services Alliance —Reno, NV
- Part-time
- 5 years
- Writing skills
- Office
Quick Apply
Executive Administrator
Golden Road Motor Inn DBA Atlantis Casino Resort Spa —Reno, NV
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
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EXECUTIVE ASSISTANT - UNCLASSIFIED
State of Nevada (NV) —Carson City, NV
- $79,532 a year
- Full-time
- Mid-level
- Office
- 3 years
3d
Senior Executive Admin
Marriott International, Inc —Truckee, CA
- $29.55 an hour
- Weekends as needed
- Word processing
- Mid-level
- Administrative experience
Executive Assistant (Part Time)
KR WOLFE —Incline Village, NV
- $28 - $35 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Nevada State Assembly - Session Employment
Nevada State Legislature —Carson City, NV
- $25.63 an hour
- Research
- Mid-level
- Office
Assistant Executive Steward
Peppermill Resort Hotel —Reno, NV
- Computer literacy
- Mid-level
- High school diploma or GED
11d
Assistant Executive Steward
Peppermill & Western Village —Reno, NV
- Computer literacy
- Mid-level
- High school diploma or GED
Quick Apply
11d
ASSISTANT EXECUTIVE STEWARD
Casino Fandango —Carson City, NV
- $19 - $23 an hour
- Full-time
- Background check
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Operations Partner (CEO Office)
Scale Virtually —United States
- Remote
- English
- Senior level
- Communication skills
- Paid time off
Quick Apply
12d

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Marketing Assistant
Lockwood Moore, Inc. —Reno, NV
Experience with Adobe, Zoho, or similar marketing/design tools a plus. Assist with campaign design, scheduling, and effectiveness tracking.
$19 - $23 an hour
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9d
Assistant Project Manager
Hintel USA —Reno, NV
Bachelor's degree in Construction Management, Engineering, or related field preferred, or equivalent field experience. Project management: 3 years (Required).
$100,000 - $120,000 a year
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4d

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Senior Executive Assistant to the CEO

SendCutSend Inc -
Reno, NV

Quick Apply

Job Details

Full-time
$105,000 - $145,000 a year
4 days ago

Benefits

Paid parental leave
Paid holidays
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
401(k) matching
Employee discount

Qualifications

Google Workspace
Confidential information handling
Office activity coordination
Business travel arrangements
Phone communication
Executive administrative support
Driver's License
Video conferencing software
Driving
Errand assistance
Productivity software
Video conferences (communication methods)
Managing executive calendars

Full Job Description

As the Senior Executive Assistant, you will be supporting the CEO /Founder directly, with backup support for the President as needed. This role keeps the Office of the CEO running: calendar, travel, follow-ups, board meeting logistics, and the hundred small things that keep a fast-moving company from dropping the ball. This person will learn the ins and outs of the company, be able to predict needs and not wait to be asked. They will see what’s coming and handle it before it’s an issue.

This role has a wide range of responsibilities, one day you are coordinating a board dinner and working with investors' offices to lock a meeting date. The next day, you are ordering equipment for the shop or driving across town to pick something up. Every task, big or small, gets the same level of care. If errands sound beneath you, this is the wrong role. If being the most reliable person in the building sounds like a point of pride, keep reading..

Why SendCutSend?

SendCutSend is an on-demand manufacturing company specializing in custom sheet metal and CNC machining. We serve more than 150,000 engineers, fabricators, and businesses across the U.S. and Canada. We operate out of five facilities located in Nevada, Kentucky, and Texas.

Our business is built on reliability, accountability, quality, and constant improvement. Everyone here plays a real role in our success. We value people who are collaborative, innovative, and committed to detailed high-quality work. We’re scaling fast and building the future of manufacturing. If you’re excited to join the team and grow with us, we want to hear from you!

What you’ll do

Manage the CEO's calendar with sound judgment and authority weighing competing priorities ensuring the CEO’s time consistently goes toward the highest-impact work.
Coordinate all aspects of executive meetings, including scheduling, agendas, meeting materials, logistics, attendee communications, meeting minutes, and follow-up on action items.
Serve as the primary point of contact for the Office of the CEO, coordinating communications with board members, executives, employees, customers, business partners, and external stakeholders.
Draft, proofread, and coordinate with internal and external communications teams on behalf of the Office of the CEO, including customers, staff members, and partners.
Prepare agendas, meeting notes, and follow-up action items, working closely with Comms teams.
Monitor commitments, deadlines, and deliverables, providing proactive and professional follow-up to ensure timely completion of action items across the organization, including executive leadership.
Anticipate needs before they're spoken: prep materials before they're requested, flag conflicts before they collide, book the thing before anyone asks.
Book flights, hotels, and ground transportation across our multi-state footprint, building itineraries that account for priorities on the ground.
Handle purchasing and errands: online orders, local pickups, shipping between facilities.
Coordinate leadership meetings, company events, and executive offsites.
Track strategic initiatives, executive priorities, and cross-functional projects, ensuring milestones, deadlines, and deliverables remain on schedule.
Maintain strict confidentiality with sensitive business, financial, and personnel information.
Conduct research, gather information, and prepare summaries or briefing materials to support CEO and executive decision making and strategic initiatives.
Improve administrative processes and help create organizational efficiencies.
Perform other duties and special projects as assigned in support of CEO, President and organizational priorities.

Minimum Qualifications

3+ years of experience providing direct support to a CEO, Founder, President, or other C-level executive in a fast-paced organization.
Proven ability to handle highly confidential business, financial, personnel, and strategic information with discretion.
Demonstrated experience managing complex executive calendars, scheduling priorities, and domestic travel logistics.
Read situations quickly, and solve problems before they're assigned to you.
Judgment and discretion are critical in this role. The incumbent will be required to sign an NDA.
Exceptional organizational skills with a proven record of managing multiple competing priorities while consistently meeting deadlines, you love being organized, nothing gets missed.
Excellent written and verbal communication skills, including drafting professional correspondence and meeting materials on behalf of the CEO, must be correct the first time.
Ability to prioritize competing tasks and adapt quickly in a fast-paced environment.
Strong proficiency with Google Workspace, Microsoft Office, and virtual meeting platforms.
Ability to work independently with minimal supervision.
Valid driver's license, reliable vehicle, and willingness to run local errands.
Based in the Reno area or willing to relocate; this is an on-site role.

Preferred Qualifications

Bachelor's degree in Business Administration or related field.
Experience supporting C-level executives in a high-growth or manufacturing environment.
Experience supporting Boards of Directors, investor relations, executive leadership teams, or their offices.
Project coordination or operations support experience.
Familiarity with manufacturing, operations, logistics, or startup environments.
Experience managing complex domestic executive travel with multi-location scheduling and rapidly changing calendars and priorities

Essential Physical Requirements

Ability to remain seated and work at a computer for extended periods
Ability to remain standing for extended periods
Ability to remain moving for extended periods
Ability to communicate effectively in person, by phone, and electronically
Ability to occasionally lift and carry up to 40 pounds
Ability to travel occasionally between facilities or for company events if needed

Work Environment

Fast-paced, high-growth manufacturing and technology environment
Combination of office, remote, and manufacturing facility interaction depending on role location
Frequent collaboration across departments and multiple facility locations
Standard business hours with occasional flexibility required to support executive priorities

Benefits

Medical, Dental, & Vision coverage
Paid holidays + PTO
401K with company match
Tuition reimbursement
Paid parental leave
Short-term disability
Lunch provided daily
Flexible work/life balance
Employee discount on parts

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Refine Your Search

Executive Administrative Assistant jobs in Reno, NV

Senior Executive Assistant to the CEO

Executive Assistant

Corporate Executive Assistant

Executive Administrator

EXECUTIVE ASSISTANT - UNCLASSIFIED

Senior Executive Admin

Executive Assistant (Part Time)

Nevada State Assembly - Session Employment

Assistant Executive Steward

Assistant Executive Steward

ASSISTANT EXECUTIVE STEWARD

Executive Operations Partner (CEO Office)

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