Top 10 Legal Secretaries and Administrative Assistants Jobs in San Diego, CA

Legal Administrative Assistant
Clark Hill —San Diego, CA
- $45 - $50 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- 5 years
- Mid-level
- Health savings account
- Disability insurance
Legal Administrative Assistant (CHART)
Clark Hill —San Diego, CA
- $40 - $50 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- 5 years
- Mid-level
- Health savings account
- Disability insurance
ADMINISTRATIVE MANAGER, EXECUTIVE OFFICE
Sanford Burnham Prebys Medical Discovery Institute —San Diego, CA
- $125,000 - $140,000 a year
- Full-time
- Office
- Microsoft Office
- 8 years
Quick Apply
Legal Administrative Assistant
Bowman and Brooke —San Diego, CA
- $75,000 - $100,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Profit sharing
- Disability insurance
Quick Apply
Legal Secretary
Schumacher Law —San Diego, CA
- From $20 an hour
- Email
- Spanish
- In-person
- Communication skills
- Paid holidays
Office Services & Intake Coordinator
JKZ LLP —San Diego, CA
- $22.00 - $24.50 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Outlook
Quick Apply
6h
Legal Secretary / Legal Assistant - Intellectual Property Litigation
Recruitify —San Diego, CA
- $85,000 - $110,000 a year
- Full-time
- Hybrid work
- Senior level
- Editing
Quick Apply
Legal Secretary / Legal Assistant - IP Litigation
Procopio Cory Hargreaves —Del Mar, CA
- $85,000 - $100,000 a year
- Hybrid work
- 7 years
- Organizational skills
- Senior level
- Profit sharing
- Wellness program
Quick Apply

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Legal Secretaries and Administrative Assistants jobs near San Diego, CA

Legal Administrative Assistant

Clark Hill -
San Diego, CA

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Job Details

Full-time
$45 - $50 an hour

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Employee assistance program
Vision insurance
Life insurance

Qualifications

Microsoft Outlook
Spreadsheets
Word embeddings
Conflict de-escalation
High school diploma or GED
Legal administrative experience
Desktop applications
Law office experience

Full Job Description

SUMMARY:

The San Diego office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to support its Litigation attorneys. The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. This is a 37.5 hours per week, non-exempt, hybrid position with an in-office requirement of 3 days/week.

RESPONSIBILITIES / JOB DUTIES:

Provides general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements.
Provides administrative and litigation assistance to Team Lead and assigned Teams.
Draft and proofread correspondence and legal documents, such as pleadings and contracts.
Responsible for time entries.
Creates letters, memos and reports as required. Prepare and distribute office correspondence.
Enters conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters.
Manages client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
Understands and delivers on the needs of the internal customers.
Completes and submits check request forms.
Communicates with clients and witnesses to schedule meetings, interviews, and depositions.
Train on various technology applications used across the firm as needed.
Manages, organizes, and maintains documents in paper or electronic filing systems.
Electronically files motions (when applicable) with the appropriate court system(s).
Provides documentation, as required, to clients and opposing Counsel.
Manages incoming phone calls inquiries, (as required by some attorneys).
Performs billable work if qualified and, if requested on an as-needed basis.
Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals or Business Unit Leader, and other related tasks.

SKILLS, ABILITIES and CAPABILITIES REQUIRED:

Effective verbal, non-verbal and written communication skills.
Effective and supportive teamwork and collaboration capabilities.
Good prioritization and attention to detail capabilities.
Exhibits strong initiative as an individual and as a team member.
Able to anticipate, diffuse and effectively resolve disagreements.
Strong personal resilience.
Knows what attorneys do and understands how to effectively deliver services within their needs and preferences.
Knows how the firm works and how to get things done.
Is dedicated to consistently meeting the expectations and requirements of the internal customers.
Highly competent in MS Office applications and other legal software as required.

EDUCATION / EXPERIENCE:

High school diploma or GED equivalent required.
Three (3) to five (5) years of prior successful experience as a Legal Secretary required.
Preferred experience in the specific or related practice area.

The salary range at the time of posting is approximately $45-$50 hourly or approximately $90K-$100K annually, depending on experience and based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.

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Refine Your Search

Legal Secretaries and Administrative Assistants jobs in San Diego, CA

Legal Administrative Assistant

Legal Administrative Assistant (CHART)

ADMINISTRATIVE MANAGER, EXECUTIVE OFFICE

Legal Administrative Assistant

Legal Secretary

Office Services & Intake Coordinator

Legal Secretary / Legal Assistant - Intellectual Property Litigation

Legal Secretary / Legal Assistant - IP Litigation

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