Top 9 Medical Secretaries and Administrative Assistants Jobs in San Jose, CA

Senior Litigation Secretary - Silicon Valley
Adams & Martin Group —Redwood City, CA
- $90,000 - $115,000 a year
- Mid-level
- Fair chance
- Communication skills
Quick Apply
13d
Business Office Manager
BAY AREA COMMUNITY HEALTH —San Jose, CA
- $43.46 - $50.38 an hour
- Research
- Office
- Organizational skills
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Practice Team Assistant - Business Department
Cooley LLP —Palo Alto, CA
- $28 - $30 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Research
- Commuter assistance
- Health savings account
AI Healthcare and Administration Tutor
SpaceXAI —Palo Alto, CA
- $45 - $100 an hour
- Full-time
- Remote
- English
- Mid-level
- Analysis skills
- Health insurance
- 401(k)
9h

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Surgical Scheduler - Plastic Surgery
Ohio State University Physicians, Inc. —Columbus, OH
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Legal Secretary - Employment Law section
State of Ohio - Attorney General —Columbus, OH
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Medical Secretaries and Administrative Assistants jobs near San Jose, CA

Senior Litigation Secretary - Silicon Valley

Adams & Martin Group -
Redwood City, CA

Quick Apply

Job Details

$90,000 - $115,000 a year
13 days ago

Qualifications

Trial material preparation assistance
Court record maintenance
Content editing
Legal document sorting and filing
Mid-level
Communication platforms
Legal motion preparation
Legal administrative experience
iManage
Collaborative technology platforms
Court case file organization
Legal compliance
Communication skills
Adobe Acrobat
Pleadings filing assistance
Digital legal archive

Full Job Description

Litigation Support / Legal Administrative Assistant

Our client is seeking a detail-oriented and highly organized Litigation Support Professional to join our team. This role plays a critical part in ensuring accuracy, compliance, and efficiency across legal document preparation, court filings, and office operations. If you thrive in a fast-paced environment and take pride in precision and teamwork, we encourage you to apply.

Key Responsibilities:

Document Preparation & Filing

Prepare, proofread, and finalize motions, briefs, and legal filings
Generate and format Tables of Contents (TOC) and Tables of Authorities (TOA) (Best Authorities preferred)
Finalize documents using Acrobat Pro, including bookmarking and court-compliant formatting
Apply advanced formatting using styles and tools such as CCC Macros
Coordinate with paralegals to assemble exhibits, appendices, and supporting materials
Ensure compliance with local, state, federal, and judge-specific rules

File Management & Collaboration

Manage and organize documents within iManage/Litigation Library systems
Support team workflows through shared inbox management and collaboration tools
Coordinate with team members to ensure timely filings, including after-hours support when needed

What You Bring:

Experience in litigation support, legal administration, or a similar professional environment
Strong document formatting, proofreading, and organizational skills
Familiarity with tools such as Acrobat Pro, Best Authorities, CCC Macros, and iManage (preferred)
Working knowledge of court filing procedures and legal document standards
Excellent communication and teamwork skills with a proactive, detail-driven mindset

Why Join Our Client?
You'll be a key partner in keeping legal operations running smoothly-supporting attorneys, enhancing team efficiency, and ensuring every detail is handled with precision. This role offers the opportunity to grow your skills, take ownership of impactful work, and contribute to a collaborative, professional environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

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Medical Secretaries and Administrative Assistants jobs in San Jose, CA

Senior Litigation Secretary - Silicon Valley

Business Office Manager

Practice Team Assistant - Business Department

AI Healthcare and Administration Tutor

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