Summary: This position will directly support the leadership team with a wide range of administrative and office support responsibilities. This role serves as a primary point of contact for incoming calls, visitors, and meeting coordination while helping maintain a professional and organized office environment.
Responsibilities/Duties: include the following. Other duties may be assigned. Minimum expectations include but are not limited to:
- Answers and directs incoming phone calls in a professional and timely manner.
- Greets and assists visitors, vendors, applicants, and employees entering the office.
- Coordinates conference room scheduling, setup, and cleanup for meetings and events.
- Assists with planning and coordinating meeting lunches, team events, and office gatherings.
- Maintains office organization, supplies, and general administrative support for leadership team members.
- Supports leadership team with calendar coordination, document preparation, filing, and communication needs.
- Assists with creation and distribution of company communications, flyers, and administrative documents.
- Maintains vendor and visitor relationships with a high degree of customer service and professionalism.
- Supports administrative tasks such as badge requests, office coordination, mail distribution, and record management.
- Interfaces with all departments and different levels of employees while assisting with questions and general office support.
- Assists other departments when required.
- Light travel to other locations may be required on occasion.
- Takes responsibility of work area to produce a safe and quality food product. Reports all food safety related problems to your manager and to the QA dept in order to initiate immediate action.
Supervisory Responsibility: No.
Specific Knowledge, Skills, Licenses, Certifications, Etc:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Associates degree or previous administrative experience preferred, with 1–3 years of office or administrative support experience strongly preferred.
- Requires a basic understanding of GMP’s, HACCP and SQF guidelines.
- High proficiency in MS Office Suite skills (Word, Excel and PowerPoint).
- Excellent written and oral communication/interpersonal skills.
- Professional phone etiquette and ability to interact with visitors, vendors, employees, and leadership in a professional manner.
- Ability to read and write English. Ability to read a limited number of two and three syllable words and to recognize similarities and differences between words and between series of numbers. Ability to print and speak simple sentences.
- Ability to collaborate as part of a team and support multiple departments and leaders.
- Highly motivated and action oriented, with demonstrated ability to effectively organize tasks, manage time, set priorities and meet deadlines.
- Demonstrated problem solving skills and ability to handle changing priorities throughout the day.
- Strong organizational skills and attention to detail.
- Proven competency in the following areas: Action Orientation, Listening, Informing, Customer Service, and Professional Communication.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Physical Requirements:
Individuals may need to sit or stand regularly. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or Lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. May include lifting up to 25 pounds occasionally. Specific vision requirements for this position include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The performance of this position may occasionally require exposure to the manufacturing areas where under certain areas require the use of personal protective equipment such as a bump cap and mandatory hearing protection. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. The noise level in the production areas, work environment is loud.
The above statement reflects the general details necessary to describe the principal functions of the occupation describes and shall not be construed as a detailed description of all the work that may be inherent in the occupation.
